Bid 26-01

The Hamilton County Department of Education is soliciting bids under BID 26-01 for a qualified vendor to provide instructional and library materials, supplies, and services. This is a non-exclusive master contract structured as an indefinite delivery/indefinite quantity arrangement, where goods are ordered on an as-needed basis. The contract is scheduled to begin on July 1, 2025, for an initial term of one year, with the option for a one-year renewal at the sole discretion of the school system. Pricing is based on a percent discount from manufacturer list prices, with a minimum required discount of 1 percent. Bids must be submitted in sealed envelopes to the Hamilton County Board of Education Purchasing Department by 1:30 PM EST on February 18, 2025. Electronic submissions are strictly prohibited. Award decisions will be based on a best-value trade-off approach, evaluating price, quality, suitability, and vendor responsibility. Selected vendors must adhere to strict compliance standards, including maintaining a drug-free workplace, providing certificates of insurance, and following federal and state regulations such as E-Verify and Title VI and IX. Deliveries are quoted F.O.B. destination to Hamilton County, Tennessee, and must be completed within 30 calendar days of a purchase order issuance. Payment terms are Net 30, with a preference for HCS Mastercard payments.