BID #26-03, Portable Toilet Rental Services - Annual Contract

Henry County Board of Commissioners is seeking qualified vendors to provide portable toilet rental services under an annual contract. The contract is structured to support both ongoing monthly needs and special events throughout Henry County, ensuring portable toilet units owned by the vendor are readily available as required. The contractor is responsible for furnishing, delivering, and servicing the toilets and restroom trailers at various county locations, with services being ordered on an as-needed basis. There is a strict requirement that all units provided must be owned by the contractor, and subleasing is not permitted. Pricing is to be all-inclusive, covering delivery, pick-up, and required servicing, with regular servicing twice per week for both monthly rentals and any special events lasting a week or longer. The contractor must also offer prices for optional hand sanitizers and hand washing stations. The initial term of the contract is for one year, with the possibility of two additional one-year renewals, subject to review and approval 60 days before each expiration. Vendors must have a physical presence in Henry County, provide necessary insurance documentation within five days of contract execution, and comply with all local legal requirements, including worker verification and maintaining a drug-free workplace. Bids are accepted in sealed form until the specified deadline, and Henry County reserves the right to reject any or all proposals. The estimated value range for this contract is between $50,000 and $200,000.