Bid Ref. #26-016 Westtown Library Renovations

The contract for the Westtown Library Renovations involves a comprehensive scope of interior and exterior improvements at the library located in Albany, Georgia, with an estimated value between $500,000 and $1,500,000. Bids are to be submitted sealed by November 11, 2025, at 2:30 p.m., with a mandatory 5% bid bond required from all bidders. The project emphasizes responsible bidding, requiring bidders to demonstrate capability, past performance, and equipment suitability, with award made to the lowest responsible and responsive bidder on a lump sum basis. The work must commence promptly after the Notice to Proceed, with completion expected within 240 days, and all materials and workmanship are subject to inspection and approval by the County. The contract mandates adherence to applicable state and local laws, including ADA standards, energy efficiency, and procurement regulations, while emphasizing the importance of small business participation. Key contractual conditions include comprehensive certifications such as debarment, non-collusion, drug-free workplace, and compliance with Georgia’s Immigration Act, all of which must be submitted with the bid. The agreement incorporates several local and state clauses, including indemnity, governing law, warranty provisions, and multi-year contract terms, which allow for automatic renewal unless explicitly terminated. The County retains broad rights to reject any or all bids, cancel the contract with or without cause with 30 days’ notice, and inspect all deliveries at destination. Administrative oversight is managed through designated contacts, with the Project Manager overseeing inspections and project coordination. Bidders are required to submit all forms, certifications, and documentation in triplicate, clearly marked, and delivered to the specified address before the deadline, with no provisions for electronic submissions. The contract emphasizes compliance, responsibility, and transparency throughout the procurement and execution process.