BIO-PLEX 200 SYSTEM PREVENTIVE MAINTENANCE PLAN

The contract requires a comprehensive preventive maintenance support plan for three specialized laboratory systems—the Bio-Plex 200 Array Reader, XY Platform, and HTF System—located at Fort Sam Houston, Texas, under the Naval Medical Research Unit. The service agreement spans a 12-month base period with two additional 12-month option periods, for a potential total contract duration of 36 months. The vendor must provide unlimited on-site repair visits, a dedicated annual preventive maintenance visit, and full coverage of all parts, labor, and travel expenses with highest priority dispatch response. In the rare case of PC failure, the vendor is obligated to install compatible software and configure a replacement unit procured separately by the government. The contract is structured as a Firm Fixed Price arrangement with line items for the base year and two options, and performance must occur at the specified facility with inspection and acceptance conducted at the destination. All services must comply with strict DoD security protocols, including HSPD-12, CAC requirements, and background investigations, with personnel required to be U.S. citizens or permanent residents based on role sensitivity. The contractor must also adhere to hazardous materials labeling standards under 29 CFR 1910.1200 and MIL-STD-129 for packaging, and submit all payment requests via the Wide Area WorkFlow system with required electronic documentation. The solicitation mandates a two-volume quote submission in Microsoft Word format, with Volume I detailing the technical approach to meet the Performance Work Statement and Volume II presenting pricing information, potentially in Excel. Proposals must be submitted by email to designated points of contact before the deadline of June 22, 2026, and remain valid for 180 days. Award will be determined based on a pass/fail technical evaluation, after which the most advantageous offer—primarily evaluated on price—will be selected, with no set-aside or preference given. Contractors must be registered in the System for Award Management, maintain current representations and certifications including those for foreign ownership and telecommunications equipment restrictions, and provide their CAGE code, UEI, and tax identification number. Security representatives must be clearly identified, and all employees must comply with DoD cybersecurity and privacy directives. The NAICS code 811210 applies, and deviation clauses under FAR and DFARS govern SAM maintenance, subcontractor debarment, pollution prevention, and electronic invoicing procedures, ensuring full alignment with federal acquisition standards for defense-related services.