Biological Specimen Database Software License Renewal

SMALL BUSINESS SOURCES SOUGHT NOTICE 1. Solicitation Number: SBSS-NIH-NIDA-18-4977597 2. Title: Biological Specimen Database Software License Renewal 3. NAICS Code: 541511- CUSTOM COMPUTER PROGRAMMING SERVICES Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, NINDS Contracts Management Branch, 6001 Executive Blvd, Rm. 4213, Bethesda, MD 20892-9531 (FedEx/courier: use Rockville, MD 20852). Introduction: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. North American Industry Classification System (NAICS) CODE: The NAICS code applicable to this requirement is 541511- CUSTOM COMPUTER PROGRAMMING SERVICES. The related small business size standard for this NAICS code is $27,500,000.00. Statement of Need and Purpose: The purpose of this acquisition is software license renewal of the Labmatrix Floating License that is currently used in the NINDS Surgical Neurology Branch (SNB) to analyze patient samples derived from mission critical experiments. SNB has been using the software and database to store patient data since work on the protocol began and the scientists need to continue using the same software to mitigate experimental variables. Background Information and Objective: NINDS/SNB has been using Labmatrix software to store mission critical patient data since the beginning of protocol 09-D-0039. It is necessary to continue using the same software so that all results and analysis will be calculated the same way and to mitigate experimental variables. Labmatrix software has been used since the beginning of protocol 09-D-0039 in 2009 because of a need for standardized labeling of samples between various NIH institutes involved in this protocol. In order to ensure experimental consistency and avoid variables that would occur when using a different software, SNB needs to renew the software for use for as long as experiments are being done on Protocol 09-D-0039. Generic Name of Product: Biological Specimen Database Software License Renewal Contract Type: A firm-fixed price type base contract with four one-year options for license renewal is anticipated for this acquisition. BRAND NAME/COMPATIBILITY WITH EXISITNG EQUIPMENT REQUIREMENT Salient characteristics a. The software must have the capacity to de-identify data for blind protocols b. The software must have the capacity to standardize labeling of samples between various NIH institutes involved in Protocol 09-D-0039 c. The company providing the software must provide technical expertise on optimal utilization of the software d. The software must be able to read the existing barcoded labels that have been generated by BioFortis, Inc.'s Labmatrix software on our existing samples. Delivery Date: ON OR BEFORE - June 28, 2018. Period of Performance - June 28, 2018 - June 27, 2019 Option year 1 June 28, 2019 - June 27, 2020 Option year 2 June 28, 2020 - June 27, 2021 Option year 3 June 28, 2021 - June 27, 2022 Option year 4 June 28, 2022 - June 27, 2023 Delivery Location: National Institutes of Health Surgical Neurology Branch, NINDS Bldg. 10 10 Center Drive, Rm. 3D20 Bethesda, MD 20892 Capability Statement / Information Sought: Offerors that believe they possess the ability to provide the required services should submit documentation of their ability to meet the project requirements to the Contract Specialist/Contracting Officer. Offerors should also provide their Company Name, DUNS Number, Physical Address, and Point of Contact Information and if applicable, Federal Supply Schedule (FSS) contract number. Interested organizations are required to identify their type of business, applicable North American Industry Classification System Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number. All responses to this notice must be submitted electronically to the Contracting Officer. Facsimile responses are NOT accepted. All capability statements sent in response to this Small Business Sources Sought Notice must be submitted electronically (via email) to Annette Carter, Contracting Officer, at cartera@mail.nih.gov in MS Word format. All responses must be received by the specified due date and time to be considered. The response must be received on or before May 30, 2018 at 4:30 PM EST. Note: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, pre-solicitation and solicitation notices may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. The solicitation release date is pending. The Government intends to negotiate a fixed-price contract.