Biomedical Inspections and Equipment Maintenance for Monacan Service Unit Medical Equipment.

This contract seeks to procure biomedical inspection and preventative maintenance services for medical equipment at the Monacan Health Center in Madison Heights, Virginia, under an Indefinite Delivery/Indefinite Quantity (IDIQ) framework with a firm fixed price structure. The primary goal is to ensure all equipment remains functional, safe, and effective for clinical use by adhering to original equipment manufacturer specifications, ANSI/AAMI EQ89:2015 standards, NFPA 99, and the Accreditation Association for Ambulatory Health Care’s FAC.250.10-40 requirements. Services include annual cleaning, calibration, lubrication, electrical safety testing, visual inspections, and reporting, with contractors required to affix durable, readable labeling to each serviced device that includes asset tag numbers, technician identifiers, service dates, and next preventive maintenance due dates. For equipment exempt from preventive maintenance, special labeling indicating exemption status and technician details must be applied. All work must be performed Monday through Friday between 8:00 a.m. and 4:30 p.m. Eastern Time, excluding federal holidays. The contract has a base performance period of twelve months with four additional twelve-month option periods, totaling a potential five-year term, and will be awarded on a Lowest Price Technically Acceptable (LPTA) basis. Only Indian Small Business Economic Enterprise (ISBEE) concerns are eligible to compete, as this is a 100% set-aside under NAICS code 811210 for medical equipment repair and maintenance. Offerors must register in SAM.gov, provide their Unique Entity Identifier (UEI), submit detailed pricing for both base and optional years, and include comprehensive proposals outlining key personnel qualifications, certifications, and training in compliance with technical service standards. Contractors must maintain active licenses, carry liability and workers’ compensation insurance, and comply with federal accessibility mandates under Section 508 and WCAG 2.0. Invoicing is strictly electronic through the Treasury’s IPP system, requiring detailed breakdowns by contract line item, equipment serial numbers, and technician verification. Reports must be submitted within 15 days of service completion, documenting all inspections, repairs, failed equipment, corrective actions, parts needed, and certification of compliance. Failure to meet performance standards may trigger corrective action mandates from the Contracting Officer’s Representative, and the contract includes provisions for termination for convenience, stop-work orders, and prohibition of claim assignments.