Biomedical Monitoring for Office of Administrative Services, IFB No. I-2526-02

The California Department of Toxic Substances Control is soliciting five regional contracts to provide comprehensive biomedical monitoring services for its field staff under IFB No. I-2526-02, with a response deadline of May 29, 2026. Contractors must deliver occupational medical care including physical examinations, audiometry, bloodwork, urinalysis, vision and hearing screenings, and spinal assessments, all performed within fourteen days of employee request and in compliance with California Labor Code and Title 8 CCR regulations. Services must be accessible through established facilities located within twenty-five miles of designated regional offices in Northern Central, Northern Coastal, Central, Southern Los Angeles, and Southern Imperial California, with weekly appointment schedules submitted every Monday by 9:00 a.m. and medical reports mailed within forty-five calendar days. All medical records and data must be handled as confidential, with physical and electronic security protocols in place, and contractors must submit a detailed data security plan, maintain licensed and certified facilities, and ensure personnel are appropriately credentialed. The contract term runs from July 1, 2026, to June 30, 2029, with no electronic invoicing allowed; hard-copy invoices must be sent to specified Sacramento and Chatsworth addresses. Bidders must comply with strict submission requirements: two sealed paper packages containing all attachments including a cover letter, cost sheet, qualification questionnaire, and state-specific certifications such as the Disabled Veteran Business Enterprise (DVBE) preference statement and California Civil Rights Laws certification, with no electronic submissions accepted. The bid must be firm and irrevocable for 180 days and contain resumes of key personnel with at least three years of relevant experience, including a medical director, scheduling liaison, and records coordinator, all subject to DTSC pre-approval. Contractors must maintain primary insurance coverage throughout the contract term, avoid conflicts of interest, and adhere to accessibility standards under ADA and Section 508. The award will be made either on a Low Price Technically Acceptable basis, with DVBE participation incentivized through bid price reductions or point adjustments, or on a trade-off basis evaluating technical merit, though no formal scoring weights are published. Total incentives are capped at $100,000 or ten percent of the highest bid, whichever is less. The contract prohibits assignment or subcontracting without written approval, restricts out-of-state travel reimbursement, and allows termination without liability if state funding is reduced. Any deviation from the state-mandated