BLOOD, BLOOD PRODUCTS AND IMMUNOHEMATOLOGICAL SERVICES

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is conducted under Simplified Acquisition procedures pursuant to the authority of Federal Acquisition Regulation (FAR) Subpart 13.5, Test Program for Certain Commercial Items (41 U.S.C. 3305, 3306, and Chapter 37); FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907)); and FAR 37.101, Non Personal Service Contract. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The solicitation is issued on an unrestricted basis. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89. The associated North American Industry Classification System code is 621991 and the small business size standard is $32.5 million. The Indian Health Service intends to award a Requirements type contract in response to Request for Quotation (RFQ)-10-16-039-REL for 12 months with four 12-month options. The list of products/services referenced in the price schedule is not all-inclusive. The products/services are not a representation that each will be required or ordered, or that conditions affecting the requirements will be stable or normal. The Government will not be held liable for fluctuations. Exact quantities for each product/service cannot be determined in advance. Products/Services will be ordered on an as needed basis and billed at the rates within the price schedule. Offerors should submit a current fee schedule that includes discounted rates for products/services not listed in the attached price schedule. Potential contractors must complete the attached price schedule for the base year and each option year. PERIOD OF PERFORMANCE: The performance of this contract shall be for 12 months from October 1, 2016, through September 30, 2017, with four 12-month options. PURPOSE OF THE CONTRACT: The purpose of this contract is to acquire Blood, Blood Products and Immunohematological Services for the Blackfeet Service Unit, PHS Indian Hospital, 760 Hospital Circle, Browning, Montana. STATEMENT OF WORK: The contractor shall provide all labor, supplies, equipment and transportation to deliver Blood and Blood Products and perform Immunohematological Testing Services on an as needed basis. The Blackfeet Service Unit shall call the blood provider to order blood or blood products to be delivered to the Laboratory. The blood provider, on a bi-weekly basis, shall rotate the blood stock at the Blackfeet Service Unit for emergent transfusion requests. The contractor must accept specimens from the Blackfeet Service Unit Laboratory for patients with a positive antibody screen, fetal-maternal bleed, et cetera. The Blackfeet Service Unit Laboratory will send specimens to the blood provider for a complete work-up, and if required, compatible blood units will be returned for the patient's use. Blood products are to be delivered on a scheduled basis to meet the needs of the hospital. There are a required number of different types of blood products that are to be maintained in the laboratory blood bank. The contractor must ensure those levels are maintained at two week intervals for routine need. The contractor must be available to provide products on an emergency basis as the needs arise. The products include packed red blood cells, platelets, fresh frozen plasma and other blood products presented on the attached price schedule. The contractor shall also provide antibody screening of patients and blood products on an as needed basis. On an as needed or bi-weekly basis, blood, blood products and specimens will be sent to and/or received from the contractor. At least monthly, an invoice including date, product name, testing performed, and cost will be sent to the Blackfeet Service Unit Laboratory. The contractor must possess and furnish an unexpired Clinical Laboratory Improvement Amendments (CLIA) certificate, be within 140 miles of the Blackfeet Service Unit, and be available for emergency requests for blood bank assistance and blood product availability. Most prepacking is done at the contractor's work site. Lab testing is done at the contractor's work site. Delivery and removal of product is done at the Blackfeet Service Unit. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, with a courtesy copy to the Laboratory Supervisor at the Blackfeet Service Unit, PHS Indian Hospital, Browning, Montana. The Contractor agrees to include the following information on each invoice: (1) Contractor's name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTOR 1 - Ability to make timely supply presentation to laboratory. Subfactor 1: Product arrival at correct temperature; Subfactor 2: Proper product delivered according to order; and Subfactor 3: Expiration date at least 10 days after delivery. FACTOR 2 - Ability to perform antibody testing in a timely manner. Subfactor 1: Provides within next business day for non-emergent need; Subfactor 2: Provides less than or equal to 2 hour turnaround during business hours for emergent need; and Subfactor 3: Provides less than or equal to 4 hour turnaround after business hours for emergent need. FACTOR 3 - Cost/Price. Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement. This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing. Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected. FACTOR 4 - Ability to fulfill emergency blood product need in timely manner (within 3 hours including travel time from facility to facility). FACTOR 5 - Ability to supply compatible blood product for patients based on antibody testing results. EVALUATION APPROACH: The content of the written quotations, as well as information derived from discussions/negotiations, if discussions are held, will be evaluated to determine the degree and extent to which the requirements and objectives set forth in the solicitation are satisfied. No assumption will be made by Government evaluators regarding areas not defined in the offeror's written material/information provided to the Government for evaluation. EVALUATION METHODOLOGY: A team of Government personnel will evaluate the quotations. The quotations will be evaluated in accordance with the aforementioned factors. Any quotation that is unrealistic, in terms of technical approach, schedule commitments, and or costs (high or low) will be deemed unacceptable. BASIS FOR AWARD: Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.204-9, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.211-16, 52.212-4, 52.212-5, 52.215-5, 52.216-18, 52.216-19, 52.216-21, 52.217-8, 52.217-9, 52.223-5, 52.223-6, 52.225-25, 52.228-5, 52.229-3, 52.232-11, 52.232-18, 52.232-39, 52.233-2, 52.242-15, 52.242-17, 52.244-6, 352.203-70, 352.211-3, 352.215-70, 352.222-70, 352.223-70, 352.224-70, 352.224-71, 352.226-3, 352.227-70, 352.237-70, 352.239-73 and 352.239-74. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.209-6, 52.209-10, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/part-352-solicitation-provisions-contract-clauses/index.html. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense's Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 6:00 p.m. Mountain Time on September 1, 2016. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by e-mail at contact@example.gov or by fax at +1 (555) 000-0000. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.