Board of Elections Foundations Google

Scope: Description of Work  New York State Board of Elections (NYSBOE) is seeking a Contractor to establish a modern, scalable data platform on Google Cloud that supports the publication and analysis of publicly available election data to enable transparent, publicly accessible insights into election activity while adhering to best practices in security, cost management, and scalability (“Services”).   Engagement Approach  Using a phased approach, Contractor will first build a secure cloud foundation (Phase 1: Google Cloud Foundation). During this phase, Contractor will establish the foundational Google Cloud infrastructure required to securely support data ingestion, storage, access, and dashboarding activities in future phases. This work includes billing setup, user access policies, network configuration, service enablement, and auditing. In the following phases (Phase 2: Project B – Municipal Election Data Management, and Phase 3: Project A – Campaign Finance Data Management), Contractor will implement a data warehouse for structured data ingestion and normalization in BigQuery’s analytical database and dashboarding accessible to external audiences.   During Phase 2, Contractor will implement a Salesforce to GCP pipeline that ingests municipal voter and elections related data, stores results in BigQuery, and visualizes the output via a Looker Studio dashboard. During Phase 3, Contractor will implement a BigQuery data warehouse of structured campaign finance data from Salesforce to BigQuery in Google Cloud. The data will be visualized through a public-facing Looker Studio dashboard, to be embedded in Salesforce Experience Cloud by NYSBOE, enabling transparent and accessible insights.   Phase 4 – Hypercare, Contractor will provide post-implementation support of the stability, reliability, and usability of the solution delivered in earlier phases. A part-time Lead Engineer will be available to provide continuity and respond to operational issues. The Lead Engineer will serve as the technical point-of-contact for incident triage, minor issue resolution, and system uptime support across the integrated components of the project Deliverables and Acceptance  Technical Deliverables  Table 1: Deliverables  Phase  Deliverable  Phase 1: Google Cloud Foundation  Google Cloud Organization and Billing Setup: Billing account linkage, budget alerts, folder/project structure  Project Bootstrap: Creation of baseline Google Cloud projects for future phases across IAM/Security, Networking Auditing, and API configuration  Phase 2: Project B – Municipal Election Data Management  Configured Google Cloud project  Ingestion Pipeline  BigQuery Normalized Schema  Unified data model for storming normalized datasets  Looker Studio Dashboard for exploring ingested data  Documentation package: pipeline configuration guide, onboarding instructions, schema definitions, and dashboard documentation.  Phase 3: Project A – Campaign Finance Data Management  Configure Google Cloud project  Ingestion Pipeline   BigQuery Normalized Schema  Unified data model for storming normalized datasets  Public Looker Studio Dashboard for exploring ingested data  Documentation Package: pipeline configuration guide, onboarding instructions, schema definitions, and dashboard documentation  Phase 4: Hypercare  Incident Response Log  Monthly Platform Health Reports  Updated Technical Documentation and Change Record: A living set of technical documents reflecting changes or updates during HyperCare  Technical Deliverables Acceptance Process  The acceptance process for the technical deliverables will be as follows:   NYSBOE will provide a list of approval owner’s names for each deliverable at the start of each project phase.  The approval owner will be the single point-of-contact accountable for deliverable approval/signoff at completion of deliverable.  If NYSBOE needs additional time to review an item, NYSBOE will have a period of five (5) business days from the completion of deliverable to communicate the specific reason(s) for non-acceptance of a deliverable.   If NYSBOE fails to communicate any such non-acceptance within the five (5) business days period, the deliverable will be deemed to have been accepted by the NYSBOE.  Engagement Schedule and Service Location  Engagement Schedule  The contract is expected to last thirty-four (34) weeks. Service Location  NYSBOE authorizes Contractor’s resources to work remotely off-site within the United States (U.S.), away from a NYSBOE location.  Engagement Price  Fixed-Fee Milestone Billing  This engagement will be executed as a fixed fee engagement with milestone payments based on deliverables provided during a specified milestone and NYSBOE’s acceptance.  Due date:09/15/2025 Contract term: Upon approval and will be in effect for one year County(ies): All NYS counties