Boiler Replacement in Laboratory Building

The City of Toledo's Department of Public Utilities, Water Reclamation Division, is soliciting bids for the replacement of up to two existing industrial boilers located in the Laboratory Building at the Bay View Water Reclamation Plant. These boilers are integral for heating sludge within the anaerobic digesters. The procurement requires qualified contractors to submit comprehensive proposals including mandatory paperwork such as acknowledgment and acceptance of contract conditions, Toledo Municipal Income Tax compliance, Minority Business Enterprise (MBE) participation commitments, EEO compliance forms, subcontractor agreements, and certifications including debarment, suspension, child support compliance, and insurance. A 5% bid bond is required with the submission, and upon contract award, contractors must provide a performance bond and enter into a Project Labor Agreement (PLA) with the Northwest Ohio Building and Construction Trades Council for contracts exceeding $100,000. Certified payroll documentation must be submitted regularly starting two weeks after the commencement of work, and a pre-construction compliance meeting is mandatory. The contract emphasizes not only technical and performance standards but also strict adherence to labor and regulatory compliance frameworks. Bidders must demonstrate strong past performance, workforce welfare provisions—including health insurance, retirement plans, OSHA/EPA-compliant safety programs, and drug-free workplace policies—and robust MBE participation, with a 15% participation goal for construction projects. The PLA requires all contractors and subcontractors to be signatories under prevailing wage and local collective bargaining agreements, prohibiting strikes or work stoppages during the project. Compliance will be closely monitored, with penalties for violations. Evaluation factors extend beyond price to include bidder qualifications, project familiarity, employee safety and welfare, tax compliance, equal business opportunity adherence, and overall construction compliance such as deadlines, budget control, and change order management. The solicitation and all bid documents are submitted electronically via the City’s PlanetBids portal, with a submission deadline of February 17, 2026. Work is solely performed at the project site in Toledo with inspection and acceptance determined by the City. No detailed pricing, contract type, or specific delivery schedule is provided at this stage, reflecting the procurement’s current solicitation phase.