Bookkeeper RFP

TOWN OF MADISONREQUEST FOR PROPOSALS (RFP)Professional Full-Charge Accounting ServicesTown of MadisonPO Box 248Madison, NH 03849Issue Date: 7/14/26Proposal Due Date: 7/31/26The Town of Madison, New Hampshire, is seeking proposals from qualified firms or individuals to provide professional full-charge accounting services for the Town.The selected contractor will provide accounting support and financial management services for the Town under the direction of the Town Administrator.Scope of ServicesThe successful proposer shall provide comprehensive accounting services including, but not limited to:Payroll AdministrationProcess payroll on a bi-weekly basis. Maintain payroll records. Assist with payroll reporting. Provide payroll support and troubleshooting. Accounts PayableProcess accounts payable. Generate manifests for Board approval. Process vendor payments. Review vendor statements. Research outstanding invoices. Manage approximately 75–85 invoices per week. Financial AdministrationProvide accounting support. Maintain financial records. Assist with account reconciliations. Support month-end and year-end processes. Assist with audit preparation as requested. Process ImprovementDevelop and update written Standard Operating Procedures. Recommend improvements to accounting processes and internal controls. Assist with implementation of improved financial procedures. Software SupportProvide ongoing QuickBooks support and troubleshooting. Assist Town staff with accounting software questions. General Financial ServicesPerform additional accounting-related duties reasonably necessary for the operation of the Town's finance office.Contract TermThe Town anticipates awarding a one-year contract with the option to renew annually upon mutual agreement and approval by the Board of Selectmen.Proposal RequirementsBidders shall submit:Cover Letter Qualifications and Experience References (minimum of three) Proposed Cost Structure PricingProvide pricing for:Bi-weekly accounting services Any additional fees The Town reserves the right to negotiate final pricing.QuestionsQuestions regarding this Request for Proposals shall be directed to:Lucia RothTown AdministratorTown of MadisonPO Box 248Madison, NH 03849Email: ta@madison-nh.orgReservation of RightsThe Town of Madison reserves the right to: Reject any or all proposals, waive informalities or minor irregularities, request additional information, negotiate with the selected proposer, and award the contract in the best interest of the Town. Desired Start DateThe Town anticipates a contract start date of: September 4, 2026