Bulk Oxygen

The following solicitation has been extended to 02/26/2010. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 under Simplified Acquisition procedures in Subpart 13.5 as supplemental with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this acquisition is RFQ167336 and is being issued as a Request for Quote. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-38. This acquisition will be processed under Simplified Acquisition Procedures. The associated North American Industry Classification System (NAICS) Code is 325120. The Office of Facility Management, Clinical Center (CC), National Institutes of Health (NIH), has a requirement to supply medical grade oxygen to the Clinical Research Center (CRC) hospital. This contract is seeking sources to provide all needed components to support a Food and Drug Administration (FDA) certified bulk oxygen main supply system for medical gas in accordance with National Fire Protection Agency (NFPA) 99. The contract will be based on rental of a 6000 gallon main tank, 500 gallon reserve and a separately located 500 gallon redundant reserve tank. The contract shall include all required components of the bulk oxygen supply, preventive maintenance, annual training, and inventory management of the bulk systems. The supply systems will be located at the existing pad locations at the National Institutes of Health (NIH) in Bethesda Maryland. The system must be maintained to ensure uninterrupted supply of oxygen to a multi-million dollar medical center. Department: National Institutes of Health, Clinical Center Office of Facility Management Project Officer: Ray Bowen, Facility Manager PERIOD OF PERFORMANCE: Base Performance Period: April 1, 2010 - December 31, 2010 One Year Option Period: January 1, 2011 - December 31, 2011 2nd Year Option Period: January 1, 2012 - December 31, 2012 CONTRACTOR ELIGIBILITY REQUIREMENTS: The contractor must be headquartered or have service locations within the Washington Metropolitan area. All work shall be done in accordance with NFPA, Center for Disease Control (CDC), Joint Commission for Accredit Hospital Organization (JCAHO) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRE) Guidelines. - Vendor must be FDA certified to produce medical grade liquid oxygen. - Vendor must have other centrally located FDA certified sites to support facility requirement in the event of emergency situation, i.e. hurricanes, flooding, tornadoes, etc. - Must be able to monitor via solar or satellite monitoring system to manage levels of medical gas. - Vendor must be certified to perform and complete FDA annual inspection for bulk liquid oxygen system. - Vendor must have trained and certified staff to perform any required maintenance and inspections at the local site or available within 4 hours of time of notification. - Vendor must be able to deliver Monday-Friday (with the exception federal or training holidays) between the hours of 0500 and 1730. Vendor must be available to make deliveries 24 hours, but will be notified in advance if requirement or mission dictates. - Medical grade liquid oxygen must be 99% pure at time of testing/certification prior to installation into the in-line system. - Vendor must provide packing list at time of installation/delivery to ensure proper payment. - Vendor must be able to have on site repairmen available to make repairs to the existing bulk system. - Vendor must make all records available ON-LINE (web access) including delivery history, level history, reading history, and account information that is downloadable to spreadsheet format. - Must have an emergency contact system in place in the event of catastrophic or emergency situations. - Contractor must provide emergency service plan documenting what services will be available in the event of complete loss of system, catastrophic event or emergency situations. The award decision will be based on the BEST VALUE offered to the government and not solely on price. Evaluation of Quotations: a. The Government will issue an order from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical capability, past performance, and price CONTRACTOR PERFORMANCE REQUIREMENTS: Vendor Shall Supply contractor owned: All delivery, installation, labor, materials and pick up charges to be paid by the vendor. - One (1) Primary 6000 Gallon Capacity Bulk Oxygen Tank located south of BLDG 10. - One (1) 500 gallon reserve tanks with the ability to uninterrupted service to the hospital in the events of a failure of the primary tank or until the primary tank can be refilled (weekly usage estimated to be 75,000 cu. ft.). Located South of BLDG 10 - One (1) 500 gallon redundant reserve tank with the ability to provide uninterrupted service to the hospital in the event of a failure of the primary system or until the primary system is restored. Located at existing pad by BLDG 13. - A rebar enforced concrete pad which meets the minimum standards is existing at both locations - A Pressure Control Manifold, all lines/piping, connections, required to connect tanks to manifold and to existing hospital piping at pad location. - A Pressure Control Manifold, all lines/piping, connections, required to connect tanks to manifold and to existing hospital piping at pad location for redundant reserve. - An offsite monitoring system (wired or wireless system), in which the successful vendor will be able to independently monitor the system and refill requirements. - Provide all equipment required to fill tanks as needed. - Provide Purity of Oxygen: 99.996% - Medical Grade (a.k.a. USP Grade) - Frequency of Fill: As Needed - Vendor shall own and maintain the tanks, manifold system, and all associated equipment from the tanks to the connection point at pad site. - Contractor must provide emergency service plan documenting what services will be available in the event of complete loss of system, catastrophic event or emergency situations. - At the end of the contract the contractor is responsible for removal of all tanks and equipment at no cost to the government. - Hours of Delivery: - Available 24/7. PREVENTATIVE MAINTENANCE The contractor shall provide preventive maintenance, emergency response, routine service, and inventory management for the Bulk oxygen system at both locations as required by NFPA 99, JCAHO and CDC requirements. - Provide a complete written preventive maintenance report to the project official listing operation of each device as required by referenced codes. - Provide documented annually operational training on site to NIH personnel. During the scheduled inspections as required by referenced codes, the contractor will perform a through maintenance check of the system including but not limited to: - Documented training for safety plan and daily operations. - Document Gas emergency plan JCAHO EC.1.4 - Reserve supply change over system - Redundant reserve supply change over system - Vaporizers and automatic switch assemblies - Document and inspect all tank and control valves. - Check and document all main source alarms for all three tanks. - Check and document all gauges - Check and document operation of all pressures regulators. - Inspect and remove icing from vaporizer as required. - Provide a general inspection of all system components including wiring, contacts, air pressure switches, belt tension etc. Daily Inspections Daily inspections of tank site will be performed by NIH staff. Maintenance of pad site including grounds maintenance is the responsibility of NIH. NIH will document the following: - Tank levels - Visual checks - Lighting - Upkeep and grounds maintenance ROUTINE SERVICE The contractor will provide routine service Monday through Friday, 6 am to 6 pm. On-site service will be provided within one (1) hour, excluding holidays, upon notification by OFM or CCMU. EMERGENCY CALLS The contractor will provide emergency service 24/7. The contractor must be on site within four (4) hours after notification from OFM. EQUIPMENT REPAIR Equipment repair not listed above will need prior approval from OFM before the execution of any additional work. REPAIR PROCEDURES Report any required additional work to the listed project officer. PAYMENT SCHEDULE This contract is billable on a monthly basis. All requirements of this contract must be satisfied before the monthly payment is approved. REQUEST FOR QUOTATION BULK OXYGEN SYSTEM BUILDING 10 & CRC HOSPITAL Please submit a qualifications package along with a quotation for the following services: Pricing Page The estimated usage is 370,000 cubic feet of Bulk Oxygen per month. MAIN SUPPLY SYSTEM - BLDG 10 TANK Product Price $ Fuel Surcharge $ Energy Surcharge $ Hazmat $ Certificate of Analysis $ Tank Rental (12 months @ ) $ REDUNDANT RESERVE SYSTEM-BLDG 13, SINGLE TANK Product Price $ Fuel Surcharge $ Energy Surcharge $ Hazmat $ Certificate of Analysis $ Tank Rental (12 months @ ) $ Vendor to state size of primary tank: 6000 gallon Vendor to state size of reserve tank: 500 gallon Vendor to state size of redundant reserve tank: 500 gallon Brand Offered: Chart The following provisions and clauses apply: Provision 52.52.213-4 Terms and Conditions - Simplified Acquisitions (Other Than Commercial Items); Provision 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. (End of Provision) Provisions52.212-1-Instructions to Offerors/Commercial; 52.212-2-Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and conditions; 52.222-26 (EO 11246); 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212); 52.223-6 Drug Free Workplace, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); 52.222-41. 52-217-9 Option to Extend the Term of the Contract; This purchase order shall be for a basic contract period of 9 months with option to renew an additional two one-year periods. The Full text of the Federal Acquisition Regulation (FAR) can be accessed on the internet at www.arnet.gov/far. Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc) but must include the following information: 1) company's complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Dun & Bradstreet number; 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; 6) Offerors must meet specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer. Note: Contractor must be registered with the Central Contractor Registration (www.ccr.gov). The Government intends to make a single award based on the lowest price technical accepted offeror to the eligible, responsible offeror whose offer conforms to the solicitation, and is the most advantageous to the Government. The Government reserves the right to make an award to that offeror whose quotation provides the best overall value to the Government. Interested offerors may submit proposals electronically only within 15 days from the posting of this notice no later than _2/19/2010 Eastern Standard Time 5:00 p.m. Companies that sent in proposal may do so again. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer. Note: Contractor must be registered with the Central Contractor Registration (www.ccr.gov). The solicitation shall include pricing for the base year and options priced separately. The Government intends to make a single award based on best value to the Government, technical and price factors considered. The anticipated award date for this requirement shall be on or before _3/08/2010. Requests for information concerning this requirement are to be addressed to Ms. Andrea McGee via email only to amcgee@cc.nih.gov no later than, 2/16/2010. Collect calls will not be accepted. No Phone Calls Please.