C--630A4-10-413 Replace PRV and Condensate Pump Building #2 Department of Veterans Affairs VA NEW YORK HARBOR HEALTHCARE SYSTEM Brooklyn VA Medical Center

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project # 630A4-10-413 at the VA Campus of Brooklyn, NY. This procurement is restricted to Service Disabled Veteran Owned Small Business Set Aside (SDVOSB) firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330, and small business size standard of $15 Million. Magnitude of Construction is between $1,000,000 and $2,000,000. This is a 100% Service Disabled Veteran Owned Small Business Set Aside (SDVOSB) The anticipated award date of the proposed A-E Contract is on or before March 30, 2017. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran Owned Small Business Set Aside (SDVOSB) set aside, you are verifying your company meets the status requirements of a Service Disabled Veteran Owned Small Business Set Aside (SDVOSB) concern as established by 38 CFR Part 74. Supplement B Project Title: Replace Pressure Reducing Valve (PRV) and Condensate Pump Building#2 Project #: 630A4-10-413 Scope of Work: Provide all necessary labor and material for A/E services to design the Replace Pressure Reducing Valve (PRV) Building 2 at the New York Harbor Healthcare System-Brooklyn Campus. Develop construction documents, construction period services, and site trips. Specific Requirements: Provide all necessary architect/engineer services to remove and replace of the existing pressure reducing valve station and condensate pump station in Building #2. The A/E shall perform a thorough study of the existing steam and condensate system to determine the PRV and appropriate type and size of piping to be used to replace the existing PRV and condensate pump in Building 2. Provide all necessary architect/engineer services to replace the remove and replace the existing steam line from Building #1 serving Building #2. The design includes installing new manway access points and piping trench and pipe insulation from Building #1 to Building #2. Provide all necessary architect/engineer services to replace the existing hot water heater in the basement of Building #2. Provide all necessary architect/engineer services to replace the existing steam traps in the basement mechanical room in Building #2. Provide all necessary architect/engineer services to replace the existing radiator steam traps in the basement crawl space, first floor, second floor, third floor and fourth floor in Building #2. The project design includes installing new remote mounted radiator control valves on all radiators in Building 2. The project design includes replacing the existing steam flash tank in the basement mechanical room in Building #2. The project design includes any temporary tank that may be required during construction. The project design includes installing new pipe insulation and replacing any missing pipe insulation in the basement of Building #2. The project design includes all new piping, piping supports, pipe insulation, valves, check valves, strainers, control valves and electrical wiring and starter and drives on the condensate pump system steam piping and PRV station. The Architect/Engineer shall retain the services of a certified industrial hygienist to survey the existing steam system to determine the quantities of asbestos containing material required to be removed. The A/E shall be responsible for developing construction documents and specifications detailing the asbestos abatement required for the project. The architect/engineer shall provide all necessary labor and material to conduct asbestos air monitoring during the asbestos abatement phase of the project. The architect/engineer shall provide a certified industrial hygienist to perform asbestos air monitoring during the asbestos abatement phase of the project. All work shall conform to the VA design criteria and regulations. The project design shall comply with the VA HVAC Design Guide & Criteria, VA Sustainable design Guide, ASHRAE 90.1 and all applicable NFPA codes. The A/E shall provide all services necessary for preparation of complete construction documents and construction period services. Work includes verification of existing As-Built drawings, preparation of contract drawings & specifications, and detailed cost estimate. The A/E shall provide complete contract drawings & specifications including demolition, architectural, plumbing, fire protection, structural and mechanical & electrical drawings for construction. The A/E shall provide construction period services to include submittal review; shall also provide response to RFI s, site/visits/inspections and prepare As-Built drawings from contractor mark-up drawings. The A/E shall be responsible for development of the construction phasing plan, infection control risk assessment plan and the interim life safety measures plan. The Architect/Engineer is responsible for completing the VA Privacy and Information Security Awareness training. The A/E shall be required to provide 30%, 60%, 90% and 100% design drawings and specifications for review. The A/E shall follow the submission instructions outlined in VA Program Guide PG 18-15 Volume C Industrial Hygienist All designs shall conform to NFPA 101 Life Safety Code, NFPA 99 Healthcare Facilities, NEC, ASHRAE 90.1 and VA Standards & Criteria. The following must be incorporated into the A/E design: Meet with VA Engineering Staff to determine the exact functional requirements to be used for the design. Recommend various options for the hospital engineers to evaluate. Options should include: completion time, phasing, noise, dust, infection control, construction cost, impact, feasibility and compliance with overall hospital objectives. Provide all necessary site survey work to verify As-Built drawings and field conditions. Provide construction period services and site visits. The A/E shall provide a share point or FTP site that the VA does not have restricted access to for drawing transfer, submittal submission and review during the project. The A/E shall have all available As-Built drawings (it is the A/E s responsibility to verify the accuracy of said drawings): Mechanical Electrical Architectural Structural Plumbing Document reviews The A/E shall furnish and provide three (3) sets of drawings and specifications and detailed cost estimates at completion stages of 30%, 60% and 100%. Provide three (3) sets of completed contract drawing and specifications for bidding purpose and three (3) copies of 100% detailed cost estimate. Mylars and As-Built drawings: Contract originals shall be prepared on standard VA drawing sheets of Mylars using AutoCad (version 14 and 2006). The A/E shall provide one (1) set of Mylars drawings to the VA for record plans at the completion of design. The A/E shall incorporate all of the construction changes to the As-Built drawings at the completion of the construction and the A/E shall turn over the changes in the As-Built drawings to the VA. SP-3 SCHEDULE OF PAYMENTS FOR A/E SERVICES Contract Drawings and Specifications: The Government will reimburse the A/E for the preparation of Contract Drawings and Specifications in the amounts stated herein through monthly payments except as otherwise prescribed. The amount claimed by the A/E on his/ her monthly invoice shall be based on the percentage of completion of the work certified on his/her "Monthly Design Progress Report", Clause SP-1 applied to the total fee for Contract Drawings and Specifications shown in Clause SP-1. The A/E shall prepare and submit his/her invoices in accordance with CP3. Monthly payments shall be for 90% of the amount claimed, less all previous payments. The total amount claimed prior to the completion of the First, Second, Third, and Fourth Review Stages of the Contract Drawings and Specifications shall not exceed 15% of the contract price at the completion of the Third Review, and 85% at the completion of the last review. (NOTE: this is has been objected to by several AEs. CO can do an amendment to this section since changing this information in the eCMS generated contract is logistically difficult. This payment section can be negotiated to reflect the AE Payment clause, which this contradicts. See FAR SECTION ABOVE) Should the A/E fail to meet the contractual design schedule or submit incomplete or unsatisfactory review material, the Contracting Officer may omit or reduce the payments until the A/E has remedied his/her delinquency. Upon completion by the A/E of the Contract Drawings and Specifications, acceptance thereof by the Contracting Officer and award of the construction contract, the A/E will be paid 95% of the total payment for Contract Drawings and Specifications shown in Clause SP2(a). The remainder will be withheld and become part of the final payment unless sooner released or reduced by the Contracting Officer. If the government should decide not to require A/E services during the construction of the project the payments for Construction Period Services and for Site Visits stated in Clause SP-1 will not be made. METHODS AND PROCEDURES The A/E shall make an on-site inspection of all areas within the scope of the project to familiarize themselves with existing conditions. The A/E shall verify all dimensions including verification of drawings and information furnished the A/E by the VA. Upon appointment by the Director, Facility Management Service Center, the A/E will be assisted by VA Facility Management staff in confirming existing conditions. The VA makes no guarantee as to the accuracy of any as-built drawings or information provided. The A/E must field verify all conditions. The A/E shall meet with all necessary staff and medical center management in order to determine the Medical Centers requirements. The A/E shall use this information and provide several planning options to address all requirements. REVIEW REQUIREMENTS The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria. The A/E Firm shall prepare and coordinate all engineering and site drawings, calculations, specifications and cost estimates. The degree of completion and stages of submission shall be as specified. For each submission, the Engineering Firm shall incorporate the corrections, adjustments, and changes made by the VA at the previous review. The A/E Firm shall date all reports, and submission material. Provide computations and sizing calculations for mechanical, plumbing, and electrical designs. For computerized submissions provide complete and clear documentation with computer programs, interpretations, and detailed description of program procedures. If subsurface investigation is necessary, submit criteria for the subsurface investigation as well as the qualifications of consultants being considered for the investigation. Start subsurface investigation upon approval of the proposal by the Contracting Officer in writing. The A/E Firm shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the percentage of completeness of the drawings being submitted. For detailed elements, "lump sum" or "allowance" figures will not be accepted. The A/E shall send receipt requested one set of full sized drawings for all submissions to: Peter Leszczak VISN #3 Safety & Fire Protection Engineer 950 Campbell Avenue, West Haven, CT 06516 Phone: - +1 (555) 000-0000 - Ext. 5417 Fax: - - - - +1 (555) 000-0000 Email: contact@example.gov PRELIMINARIES 25% DESIGN REVIEW Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA will make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task. Prior to beginning any design work, a preliminary meeting will be conducted between the A/E Firm and VA staff. At this stage, the scope of work will be finalized and agreed to by all VA services involved in this project. At this point the A/E Firm will have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The A/E will write minutes of the meeting to the Contracting Officer for distribution and approval by the appropriate staff. The Engineering Firm in collaboration with VA staff, will illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The A/E Firm will then complete and present alternative solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage. The VA considers originality and imaginative design an essential part of the A/E Firm's responsibility. The total environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other should be combined to produce a plan that is functional and aesthetically pleasing. Complete conceptual alternatives must be displayed on the preliminary drawings. The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase, the solution shall provide a well-designed facility with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and, (3) those with low priority for future construction. A narrative to accompany the drawings shall identify construction phasing which will be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph. Subsequent to each VA review of the Engineering Firm's work, The A/E Firm shall incorporate VA recommendations into the Preliminary Drawings. Review meetings will be conducted at the end of each design phase. Submit five (5) copies of all narratives, drawings, calculations and cost estimates to be reviewed by VA staff. The cost estimates will reflect the level of completeness at each review stage. In addition, the A/E Firm shall take minutes of the review meeting and submit two copies to the Contracting Officer for distribution to VA staff. The first review shall include the following: Drawings shall be completed to the review percentage. Demolition work required for each area. Provide a design analysis for the NY VAMC Preliminary Phasing Review. a. Preliminary Impact Analysis b. Preliminary Recommendations/Solutions. c. Review of applicable Codes. d. 1/4 or 1/2-inch scale drawings (typical). Provide a list of all applicable VA Master Specification sections to be used for this project. Provide a preliminary cost estimate based on drawings, specifications, and design analysis. Provide appropriate adjustments for phasing and local or market conditions. Provide five (5) copies of design analysis, drawings and preliminary cost estimates. The A/E shall attend all design review meeting at VAMC, Brooklyn , New York. PREPERATION OF CONTRACT DRAWINGS & SPECIFICATIONS 75% REVIEW The submission shall include materials proposed for use on the project for selection by the VA. This submission should incorporate all comments from 25% Design Review. Drawings shall be completed to the extent the following is shown: a. Demolition work required for each area. b. All preliminary drawings shall be not less than 1/8" scale. c. Area finishes (existing versus proposed) d. Structural, electrical, and mechanical modifications required. e. All new work to be added to existing work shall be shown and identified. All existing items requiring removal to provide for new work installation shall be shown & identified. Provide a design analysis describing proposed construction and phasing. Provide information as to how Life Safety and other applicable codes are being met. Specifications: Provide a marked-up copy of all applicable VA Master Specifications, edited for the Scope of this project. Provide a cost estimate based on drawings, specifications, and design analysis. Cost estimate shall include quantitative take-off for labor and material. Provide appropriate adjustments for phasing and local or market conditions. All floor plans are to be presented on VA standard size drawings. The A/E Firm will submit three (3) floor plan options with the submittal. The floor plans will be drawn at a scale which will permit an entire floor plan layout on one drawing. The plans must show the overall exterior dimensions of the building. Primary horizontal and vertical circulation, entrances to buildings, main entrances to departments and major mechanical spaces shall be shown on the drawings. New construction, renovation and existing construction to remain as is, shall be clearly distinguished from each other. Construction phasing will be carefully considered to permit continuous operation of the facilities services without disruption. Provide five (5) copies of all review material. PREPERATION OF CONTRACT DRAWINGS & SPECIFICATIONS 95% DESIGN REVIEW The A/E shall incorporate all comments from previous VA reviews. Drawings shall be complete and checked for errors, ready for use as final contract documents including special requirements (i.e. mechanical, electrical, structural, etc.). Construction phasing schedule Construction specifications shall be prepared in final draft; incorporating bid alternates as required. Updated construction cost estimate. Cost estimate shall reflect labor and material for each category of work based on quantitative take-off, including overhead and profit. The cost for each bid alternate shall be identified in the cost estimate, if applicable. A/E shall incorporate any comments from VA Legal and Technical Review and any bidder questions into Final Documents in direct preparation of amendments to the solicitations as required. Provide five (5) copies of all review material. DELIVER 100% COMPLETED DRAWINGS & SPSCIFICATIONS The 100% phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule. It is the A/E Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract. Prior to reproduction for issue for construction bids, the A/E Firm shall make any changes to the documents identified as necessary. The A/E Firm shall deliver the original contract drawings to the COTR. After the previous review comments are incorporated and the contract drawings have been approved. The contract drawings shall bear the seal of the Registered Architect and Professional Engineer responsible for the design. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the A/E Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. ARCHITECTURAL Submit a 100% complete and coordinated set of construction drawings and specifications. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings. Submit interior details. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents. Submit a complete and coordinated finish schedule. Submit demolition plans, existing finish schedule and notes, on demolition plans. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc. Submit equipment plans and details with all revisions from comments on previous submittal. INTERIOR DESIGN Provided 100% completed finish schedule and specifications for all rooms and areas. The schedule and specifications shall be fully coordinated with the drawings. ARCHITECTURAL SPECIFICATIONS Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. Submit one full set of drawings of all disciplines, fully coordinate. Submit a brief description of work for inclusion in the Pre-Solicitation Notice. Final Bid Document Submittal: Revise draft specifications to incorporate: All changes, resolution of conflicts and modifications noted in previous reviews. Results of any drawing changes not shown on the drawings that affect the specifications. Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate. EQUIPMENT SPECIFICATIONS Submit typed master specifications in final format and content. Include a set of equipment drawings fully coordinate. STRUCTURAL Include all completed structural drawings. All drawings shall be checked and coordinated with other disciplines prior to submission for review. PLUMBING Submit 100% complete drawings to include the following: Previously submitted drawings that have incorporated comments of the last review. All piping sized. Plumbing riser diagram plans. Demolition plumbing floor plans. Legend, notes and details. Engineering Control Center (ECC), provide a point schedule with intended analog/digital input/outputs, graphics capabilities and requirements of the other trades to be included in the ECC. Provide a riser diagram showing locations of all field data gathering panels and their interface with the ECC. The actual location of the ECC and peripherals should be shown on the floor plans. Submit VA standard detail drawings. The details shall be edited to suit the project. Include any special details deemed useful and necessary for the project. Provide complete HVAC demolition drawing showing clearly the extent of demolition work. Indicate major sizes of ductwork and piping to be dismantled. Show capacities and sizes of the existing equipment to be removed. Show clearly, points of connection and disconnection, blankoffs, dead end flanges with isolating valves. Coordinate demolition and restoration work with other disciplines. The revised capacities of the systems affected by the demolition work shall be clearly stated together with ELECTRICAL Submit 100% complete drawings including legend symbol list, details and schedules. On the electrical one-line diagrams and risers show the final sizes, ratings, feeders and identification of the electrical equipment. Plans shall include any equipment to be removed and/or relocated. Any equipment, devices or fixtures to remain and be reused shall be shown where necessary for rewiring. All floor plans shall have room titles and area functions shown on the drawings. Phasing and shutdown requirements. BARRIER FREE DESIGN Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design. FIRE PROTECTION Complete all drawings and specifications. Ensure compliance with NFPA. Provide hydraulic calculations used to derive the pipe and equipment dimensions and ratings. PHASING REQUIREMENTS Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information: Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description. Individual phases shall be outlined and labeled on all drawings including site, architectural, structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings. All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly. The A/E shall incorporate all comments from the previous review into the final working drawings and specifications. 1. Final construction cost estimate shall be provided. 2. Final construction specifications. 3. Final construction contract drawings. 4. Final construction project schedule. 5. Provide five (5) copies of all review material. NOTE: All final construction specifications must be provided on Microsoft Word software, in addition to providing five (5) hardcopies. All drawings shall be stamped and signed. All final construction drawings must be provided on AutoCAD 2014, (see attached description) in addition to providing one (1) set of Mylar and five (5) blue line copies. Construction Period Services Review materials, submittals, shop drawings, schedules, etc. Provide recommendation to Resident Engineer as to each submittal being approved, disapproved, or approved as noted. Include review comments as to appropriateness of submittal and conformance to construction drawings and specifications. Provide list of submittals and status report of submittals processed. Review and advise the VA of contractors request for information. Review change orders and provide A/E cost estimate to support VA's negotiations with contractor. Furnish as-built drawings at completion of construction. Advise the VA of the timeliness of the contract with his approved schedule. Site visits: 1. Pre-bid Conference. 2. Preconstruction Conference. 3Three (3) field visits during construction (All field visits are to be followed by a job meeting). 4. One (1) Final Inspection, to include construction punch list/report. SELECTION CRITERIA DESCRIPTIONS The Department of Veterans Affairs shall evaluate each potential contractor in terms of its: PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical, and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator, and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope; SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Specialized experience and technical competence in health care facilities (to include joint ventures), including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. CAPACITY This factor evaluates ability of the AE Structural firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; PAST PERFORMANCE VISN2 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities. Provide a copy of all performance evaluati...