C--642-19-2-526-0036 Renovate 2 EAST (VA-19-00046317) 642 No 2237 BAG 3/28

ACQUISITION INFORMATION: The Department of Veterans Affairs Medical Center, Corporal Michael Crescenz, VAMC Philadelphia, located at 3900 Woodland Avenue, is seeking professional Architect and Engineering (A&E) services for Project No. 642-19-101, A/E RENOVATE 2 EAST. CONTRACT INFORMATION: This A-E Services contract is being procured in accordance with the Brooks Act (Public Law [PL] - 582) and implemented in the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work are requested to send three copies of an SF 330 (8/2016 Edition) and CD and e-mail to: contact@example.gov. All packages shall be from qualified and eligible firms classified as 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS under NAICS code 541330, Architectural / Engineering services. The contract is anticipated to be awarded about August 2019. It is anticipated that one contract will be awarded from this announcement. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF 330s from qualified firms that meet the professional and set aside requirements listed in this announcement. Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at http://www.sam.gov. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted will result in their elimination as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. Nature of Work: Provide Architectural / Engineering services required are for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. The services of an independent fire safety engineering firm will be required to review the drawings and specifications. PROJECT INFORMATION: PROJECT NUMBER: 642-19-101 A/E WORK STATEMENT RENOVATE 2 EAST A. DESCRIPTION OF WORK Provide professional Architectural and Engineering (A/E) services including the investigative survey and verification of as-built conditions required to fully develop construction documents for the complete renovation of an existing area on the 2nd floor of Building 1 at the Corporal Michael J. Crescenz Department of Veterans Affairs Medical Center (CMCVAMC). The new space will house the Dermatology and Pain Clinics which are currently located on the 1st floor of Building 2. The new space will include but not be limited to exam rooms, dermatology ultraviolet room, dermatology lab, office space, touchdown space, storage space, work area and small kitchenette. Also included is the renovation of the existing Rehab reception and waiting area and offices to provide a central waiting area with two check-in areas (see attached sketch SK-1). The total area to be renovated is approximately 7,800 square feet. The A /E shall also develop phasing plans for the project which will take into consideration the use of the existing Rehab space and creation of a temporary Rehab reception and waiting area which is needed throughout the duration of the construction of the project. The selected A/E firm will be required to collaborate with the CMCVAMC and Office of Construction & Facilities Management Staff and VA Design Guides to determine structural, architectural, mechanical, electrical and plumbing design requirements. The firm will also attend programming meetings with Medical Center Engineering staff. Drawings concerning the existing conditions will be provided to the selected A/E firm but are for reference only, until they have been verified by the selected AE design team. Any deviation between the drawings and actual conditions will be called out on the drawings and reported to the CMCVAMC Engineering Department / Projects Section. The selected A/E firm will also be responsible for providing a construction estimates of contract time and cost associated with their final drawings and specifications. B. THE SELECTED A/E FIRM SHALL ADHERE TO THE FOLLOWING GUIDELINES: Construction will be addressed in multiple phases to allow operations of the Rehab reception and waiting area to continue during construction. Phasing will be determined and incorporated into the 35% design documents. Phasing must work within budget and allow the VA to continue operations with minimal interference. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. A/E shall pay particular attention to NFPA, VA Handbook and VHA Directives. A/E is responsible for providing all services necessary for design of this project i.e. mechanical, electrical, sampling and monitoring, and control. Any major design deviations from these manuals should be discussed and approved by the Medical Center before the design is incorporated on the contract documents. C. SCHEDULE Design Duration is shall not exceed 278 Calendar Days from Notice of Proceed. D. SITE INVESTIGATION The A/E shall make site visits as required to determine existing as-built conditions affecting this project. Information including drawings, AutoCAD backgrounds and other documentation provided to the A/E is used as reference only. A/E shall survey existing conditions including areas above, below and adjacent to the work sites that will be affected by the project. Investigation shall include but not limited to building structure, mechanical, plumbing, life safety, security and electrical systems. The A/E shall arrange for and oversee the performance of such investigations as he/she determines are required for the proper design of the project. Existing building systems shall remain operation at all times during construction. AutoCAD background drawings (if existing) will be provided by the CMCVAMC upon request. The A/E shall field verify all dimensions, wall layouts, etc. and shall update the AutoCAD background prior to starting their design. CONSTRUCTION PERIOD SERVICES Services during the construction phase of this project shall consist of: 1. Review of contractor s submittals and shop drawings with recommendation to VA COR and CO. Reviews shall be returned to VA COR and CO within 15 calendar days of receipt. If the scope of the required action is so extensive as to require more time, the A/E shall so notify the CO and COR, including information about the time needed to process the action. However, the A/E shall expedite delivery in every practicable way. 2. Review of any or all contractors Requests For Information as required with recommendation provided to VA COR and CO. RFI response shall be provided to VA COR and CO within 4 calendar days of receipt. If the scope of the required action is so extensive as to require more time, the A/E shall so notify the CO and COR, including information about the time needed to process the action. However, the A/E shall expedite delivery in every practicable way. 3. Design Deficiencies: Any redesign efforts, including site visits if necessary, required due to a design deficiency, errors, or omissions shall be completed by the AE at no additional cost to the VA. Revised drawings and specifications shall be provided to VA CO and COR as well as an estimate for the contractor to complete work detailed in revised documents. Said estimates will meet all requirements of Estimates Section of this contract. 4. Cost Estimates: AE shall review and provide recommendation to VA CO & COR on each of the Construction Contractor s cost estimates. Recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. 5. AE shall attend Prebid/Preproposal Conference, Preconstruction Conference, and Biweekly Project Meetings during construction via phone conference. 6. Inspections: AE shall attend all above ceiling and punchlist inspections for each phase of the project with a mandatory written field report submitted to the COR 5 calendar days after inspection unless indicated otherwise by COR. 7. Site visits when requested by the VA, in accordance with the Engineering contract, each will be followed with a mandatory written field report submitted to the COR within 5 calendar days of the site visit. 8. After completion of the project, AE shall provide a corrected, complete set of stamped plans showing any changes from the original design due to changes or as-built conditions from Contractor. Mylar reproducible plans and CD-R (or other electronic means) containing AutoCAD 2017 and Adobe Acrobat versions of the final, marked up drawings shall be received within 30 days of reception of Contractor s as-built drawings from COR. 9. Provide the service of a certified Industrial Hygienist for monitoring and air sampling during the set-up and removal of asbestos and lead paint when applicable. Provide final report when complete. 10. AE shall serve as or will provide a 3rd Party Commissioning Agent as necessary in project. End Statement of Work SELECTION CRITERIA: Selection criteria for this acquisition are listed below in descending order of importance. Evaluation Criteria: The A&E selection criteria for this acquisition are listed below: Factor 1: SPECIALIZED EXPERIENCE & PAST PERFORMANCE Offerors will be evaluated on the team's demonstrated experience, performance, technical abilities, and relevant project work of a similar scope, budget, and complexity as the Statement of Work for new construction, renovations, major modernizations, building additions, historic restorations, hospital design, VA projects, among other tasks listed in the SOW. Submissions will be evaluated on demonstrated ability to execute constructible, biddable, and well-coordinated construction documents, while meeting schedules and tracking/controlling costs to bring projects in on budget +/- 5%. Offerors shall provide estimates, bid price and final construction cost (to include change orders) of the 10 most recent projects completed. Contractors shall provide up to five projects demonstrating experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates. These maybe the same projects identified above however contractor shall clearly delineate the construction period services performed and identify them for consideration. Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules will be evaluated. Past performance and specialized experience will also be evaluated based on example projects with past client/customer reviews. Offerors are encouraged to list awards, letters of recommendation, outstanding merits, evaluations, or letters from past clients that demonstrate quality in design, superior project management, customer service, or professional performance. The Government may also use corporate knowledge when evaluating this factor. Factor 2: PROFESSIONAL QUALIFICATIONS & EXPERIENCE OF KEY PERSONEL Offerors must provide background of firms (prime and sub-consultants) and list of key personnel with professional registrations, certifications, licenses and/or other relevant credentials (ex. Registered Architect-RA, Professional Engineer-PE, LEED Accredited Professional, Certified Planner. List all State registrations for individuals licensed in multiple jurisdictions. Offerors shall identify and provide resumes of all key personnel. Key personnel are those who will be directly involved in providing the contract services will be evaluated on education, project experience, technical ability and other relevant qualifications that will provide the best opportunity for the successful completion this contract. Indicate specific role of key personnel for this contract and their level of involvement in example projects under Section G in Part 1 of the SF330. Factor 3: FIRM CAPACITY & MANAGEMENT OVERSIGHT Offerors must provide an organizational chart identifying key personnel for this contract. Additionally, offerors must provide a management plan which describes the firm s ability to accomplish work with in-house personnel either onsite or at branch offices, and clearly delineate what work will be performed by subconsultants. Proposals will be evaluated on how teams are organized, effectiveness of the organization, how well the teams work together, how they will maintain good working relationships; that roles, responsibilities and authorities are clearly established; how the teams can be proactive or responsive to emerging situations, conducting situation evaluations and make midcourse corrections. Evaluation will be on communication, is there a plan and commitment to timely communications; are communications defined, clear, and efficient and demonstrate how stakeholders are included. The evaluation will also consider the firm s present workload and the availability of the project team for the specified contract performance period. Plan should state the offerors proposed response time to review shop drawings, RFIs, change order requests, submittals, etc. Offerors should note if selected response times proposed may be incorporated into the statement of work as the standard. Specify the percentage of work on each project performed by each partner, if the project is a joint venture. If supplemental resources are needed, identify how the resources will be obtained through partnering or teaming. Offerors must provide a list of all active VA projects to dollar value and location. Factor 4: PROPOSED PROJECT DESIGN APPROACH Design approach statements will be evaluated based on demonstration of a clear understanding of the instant project. Statements should identify potential problems and proposed solutions. Statements shall also outline designers plans to execute project and plan subsequent construction while minimizing impact on VA hospital operations. Evaluation will also consider business philosophy, customer service philosophy and standard level of care. Factor 5: GEOGRAPHIC LOCATION & PLAN The plan will outline the team's knowledge of CMCVAMC and unique requirements, along with the team s ability to accomplish the required AE services. Offeror s must indicate firm s/team s location, including main offices, branch offices and any subconsultants offices and demonstrate how the team will service the geographic area. The plan shall demonstrate knowledge of local conditions within the geographical area including tactical, operational, strategic issues for all areas of design, as well as bidding and construction related to the key disciplines. This may include everything from supply, labor force, weather and seismic conditions, to the local construction climate's impact on cost estimating. There will also be consideration given to how key team members can conduct pre-design site review of the proposed work while minimizing extra cost to the government for travel. Factor 6: Use Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses and other types of small business The contractor shall provide a summary identifying the extent to which it commits to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Proposed subcontractors shall be identified by business type, DUNS number and percentage of work to be performed. SUBMITTAL REQUIREMENT: Who May Submit: This project is set aside for VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS for this project is 541330. Where to Submit: Offerors shall submit all original proposals to: Department of Veterans Affairs Network Contracting Office 4 Corporal Michael J. Crescenz, VAMC ATTN: (William Robbins) 3900 Woodland Avenue Building 5, Contracting Office Philadelphia, PA 19104 contact@example.gov. All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number. Interested firms having the capabilities to perform this work must submit three copies of SF 330 (8/2016 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal, to the above address not later than 3:00 p.m. local on the response date as above. Late proposal rules found in FAR 15.208 will be followed for late submittals. (b) Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs MUST be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, or Woman-Owned Small Business. To be classified as a small business, a firm's average annual receipts or sales for the preceding three fiscal years must not exceed $15 million. (c) Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. The A-E shall not include company literature with the SF 330. In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/+1 (555) 000-0000) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work. In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page. In Section G, block 26, along with the name, include the firm and office location the person is associated with. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3(e) above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered. Personal visits to discuss this announcement will not be allowed. Package must include an A&E Firm Point of Contact e-mail address and phone number. End of Document