C--A-E Services for US EPA Master Planning - IDIQ

Synopsis Architect-Engineer (A-E) Services for Indefinite-Quantity Type Contract for the U.S. Environmental Protection Agency's Nationwide Facilities Master Planning Activities The U.S. Environmental Protection Agency (EPA) requires a broad range of Architect-Engineer (A-E) services related to master planning for its environmental and analytical laboratory and laboratory support facilities nationwide. A single contract award is anticipated, with a target effective date of October 1, 2017. The contract shall be an indefinite-delivery, indefinite-quantity (IDIQ) type contract, under which task orders shall be issued for individual projects over a five-year performance of period. It is expected the contract will specify a minimum order amount of $25,000 and a maximum order amount of $10,000,000 over the life of the contract. Task orders are expected to typically range between $25,000 and $250,000, although some will likely be higher or lower. Loaded hourly rates (inclusive of overhead and profit) for each major discipline will be negotiated for each contract year. These loaded rates will serve as the basis for pricing task orders. The required A-E services are being procured in accordance with the Brooks Architect-Engineer Selection Act (P.L. 92-582) as implemented by FAR 36.6 and EPAAR 1536.6. Services which may be required under any resulting contract include a broad range of A-E services related to master planning with analyses of all aspects of specific facilities operated by the EPA, i.e. architecture, engineering, landscape architecture, functionality, sustainability, energy and water usage, operating costs, and capital costs. A principal focus of this contract will be conducting laboratory programming, energy usage evaluations, and facility condition assessments. These activities will help the EPA Real Property Support Services (RPSS) effectively plan for the needs of the Agency's facilities; effectively formulate requests for the Agency's buildings and facilities (B&F) appropriation; and address the changing needs of the users of the facilities. The facilities master planning process shall be integrated into the Agency-wide planning process. The Contractor will be required to become knowledgeable about EPA's facilities through existing documentation and, where necessary, through site visits and interviews with EPA staff. Also, the Contractor shall have offices located throughout the country since support is required at the EPA facilities nationwide. Specific services required under this contract will be identified in individual task orders issued by the Contracting Officer and will fall into the following areas: - Site and facility master planning services for EPA-occupied facilities. - Reviewing and updating existing Master Plan reports, as required. - Preparing new Master Plan reports including analysis of all aspects of specific EPA facilities, i.e., architecture, engineering, energy usage, water usage, functionality, sustainability, operating costs, and capital costs. Development of the Master Plan reports will require interviews with on-site EPA staff, as well as with program management and Headquarters facility staff, to ensure that each Master Plan effectively addresses the Agency's and Program's strategic plans and the FMSD's funding strategies. - Surveying existing facilities documentation, including plans, blueprints, reports, and data, as well as existing computer-aided design (CAD) files and other computer files. - Developing new data and documentation as required for incorporation into EPA's facilities database. - Estimating costs for required facility improvements, identifying deferred maintenance costs, developing a strategic plan for correcting deferred maintenance items, and performing economic analysis to evaluate facility improvement options. - Reviewing existing assessments of individual facility systems and capabilities and, where required, developing new assessments through site visits and interviews or through existing records. - Developing space planning scenarios as required in response to changing programmatic requirements. Such space planning may involve evaluating existing facilities and developing cost estimates that are compatible with EPA's facilities database and with the General Service Administration Federal Real Property Council's data elements. - Programming of existing and proposed laboratory space. - Preparing architectural-engineering reports and other supporting documentation for individual facilities, nationwide planning studies, as well as other facilities-related information required by the Agency. - Reviewing and updating current Agency facilities standards. - Architectural and engineering evaluations of existing facilities in accordance with current EPA facilities standards, guidelines, and other benchmark architectural and engineering standards. - Evaluating sustainability opportunities using buildings and site analyses and Leadership in Energy and Environmental Design (LEED) criteria. - Evaluating energy and water usage, on a site-specific basis, to develop opportunities for usage reductions based on cost-benefit analyses. - Coordinating with EPA Programs and Regions to incorporate their missions and strategic goals into specific facility master plans. - Developing plans that incorporate applicable Federal security standards appropriate for the mission and the specific facility security level. EVALUATION FACTORS -- The A-E must demonstrate its qualifications and the qualifications of key each team member, with respect to the following criteria, which are listed in descending order of importance: (A) DEMONSTRATED EXPERIENCE and TECHNICAL COMPETENCE in performing programming, master planning, design (including sustainable building and site design), condition assessments, and strategic planning for analytical and research laboratories and laboratory support facilities. (B) PROFESSIONAL QUALIFICATIONS in the following disciplines: (1) Licensed Architects with LEED Professional Credentials; (2) Licensed Mechanical Engineers with LEED Professional Credentials; Licensed Electrical Engineers; (4) Licensed Structural Engineers; (5) Licensed Civil Engineers; (6) Licensed Landscape Architects; (7) Energy Analysts; (8) Sustainability Professionals; and (9) Laboratory Planners. The evaluation will consider demonstrated, documented, and relevant education, training, registration, voluntary certifications, overall and relevant experience (highlighting recent achievements within the last five years), and key management and technical personnel longevity with the firm. Additional certifications (e.g., LEED, NCQLP, CEM, ASHRAE) shall be evaluated favorably. The submittal shall demonstrate the A-E and its team members have all the necessary licenses and certifications as required to provide professional A-E services. (C) CAPACITY of the firm to complete multiple task orders with similar completion schedules and overlapping delivery dates. The submittal should indicate the Architect/Engineering (A-E) firm's present workload, and demonstrate the capacity to perform approximately $2,000,000 in EPA A-E work in a one-year period. Identify all current projects being designed in the A-E firm's office, showing dollar value, start date, completion percentage, and the anticipated completion date. (D) RECORD of PAST PERFORMANCE on contracts of similar size and nature with respect to quality of work, cost control, and compliance with performance schedules, as indicated by feedback from client references, awards, commendation letters, or other performance recognition documentation. Provide documentation of the firm's performance for each project provided as experience under Criterion (A) and Criterion (B) above. On the SF330 state if no documentation exists. For each project provide, name, title, address, telephone number, and e-mail address of owner's representative. Firms desiring consideration shall submit via express mail or courier, four (4) hard copies and one (1) electronic copy (CD) of Standard Form (SF) 330, Architect-Engineer Qualifications, Parts I and II to the following address: U.S. EPA Headquarters, Attn: Dan Amon, William Jefferson Clinton Building, 1200 Pennsylvania Ave., N.W, Room Number 5353, Washington, DC 20004. Note that a separate Part II of the SF 330 is to be submitted for each firm that will be part of the team identified in Part I. All information must be received at the above address no later than 4:30PM EDT on June 16, 2017. The Part II submission is limited to one page for the prime contractor and one page for each subcontractor. For purposes of entering small business status on Part II of the SF 330, the applicable North American Industry Classification System (NAICS) Code is 541330, "Engineering Services", and the relevant small business size standard is average annual receipts for the last three (3) fiscal years not exceeding $15 million. This effort is not a small business set-aside. All qualified firms may submit the information identified above. This is not a request for proposal. To be eligible for contract award, a firm must be registered in the System for Awards Management (SAM) Database prior to and potential contract award (FAR 4.1102). Register via the SAM Internet site at http://www.sam.gov.