General The VA Medical Center, Bath, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project to renovate building 84 for a smoking shelter. This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The NAICS code for this procurement is 541330. SDVOSBs shall be verified in www.vetbiz.gov at time of offer and award and be registered under the applicable NAICS code. Interested SDVOSB firms: " SDVOSB A/E's with a SF-330 on file within the past twelve months are being considered and do not need to re-submit a SF330. Interested firms are highly encouraged to confirm with the Contracting Officer that their SF330 is on file. " SDVOSBs who believe they have a SF330 file are welcome to submit supplement information to their existing SF330 for this specific project. " Other SDVOSB firms having a working office within a 300 mile radius from 76 Veterans Avenue, Bath NY 14830 may submit SF330's for consideration to the Contracting Officer " SF330 must be sent electronically (PDF or Word) to Cheryl Brimmer:
contact@example.gov. " SF330s must be received by 4:00 pm EST, December 12, 2013 SCOPE: The general scope of this project is to provide design services for the project to Renovate Building 84 for a smoking shelter at the VA Medical Center located in Bath, New York. Building 84 is a vacant, one story building. This project shall partition off a portion of the building as required to achieve a smoking shelter that ensures that smoke does not enter adjacent building 78, that has access limited to those designated by VA to utilize the shelter, and that has remote monitoring capabilities for the nurses on the adjacent units and a panic alarm for patients to utilize when in the shelter. The smoking shelter shall be sized to accommodate approximately eight smokers at any time. All designs will follow the VA design guidelines, and specifications for VA construction. The design will be completed in a manner such that the estimated construction cost is within the VA budget. The estimated construction budget is: $300,000.00 EXISTING CONDITIONS The existing building was constructed in 1952. The building exterior is concrete block. The building consists of a concrete floor slab-on-grade and a flat roof. All floor underlayment is concrete and tiled with 9x9 vinyl tile (VAT). The interior walls are painted CMU. There is currently no dropped ceiling and mechanical systems are exposed. The existing building was most recently used as a wood shop. The building is currently heated with steam. The building is sprinkler protected. A/E SCOPE OF SERVICES 1. Provide investigative and schematic services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to renovate building 84 for a new smoking shelter. Services will include all Site/Civil, Mechanical, Electrical, Architectural or other Engineering work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use of all of the floors and areas associated around each construction area. 2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC electronically by either email or on a CD rom. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed. 3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. 4. Assess the intent and scope of this project and work with the Medical Center staff to develop final working drawings and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments. 5. Provide an electronic set and one (1) hard copy set of "Architectural E1" (30"x42") size working drawings, specifications, and cost estimate at the schematic and the 100% review stage. Also, provide an electronic set and one (1) set of drawings stamped and signed by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2012 formats. 6. Upon completion of the 98% documents and prior to the red line and final adjustments, the A/E shall take the drawings and go completely through the design in the purposed spaces and make sure the contract drawings and specifications are 1. Feasible for construction and 2. Complete. 7. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 120 days from award of contract. 8. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage. 9. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 10. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner, (two week turnaround on all submittals) max. 11. Provide expeditious responses to all design/conflict questions encountered during the construction term. 12. Upon completion of the project, the A/E will do a complete walkthrough and review (punch list) of the completed project work, for contractual obligation verification. 13. Upon completion of the project, provide a set of stamped "Architectural E1" (30"x42") as-built drawings, as well as complete electronic sets in PDF and AutoCAD 2011 formats (including reference files/drawings). The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Bath for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330: 1. Team proposed for this project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). 2. Proposed management plan (design phase, construction phase) 3. Previous experience of the team proposed for this project (with VA, on scope-related projects) 4. Location and facilities of working offices (knowledge of the locality of the project) 5. Proposed design approach for this project (design philosophy) 6. Project control (techniques planned to control the schedule and costs, personnel responsible for schedule and cost control) 7. Estimating effectiveness (on ten most recently completed projects) 8. Sustainable design (team design philosophy and method of implementing) 9. Miscellaneous experience and capabilities (interior design, CADD & other computer applications, value engineering & life cycle cost analyses) 10. Awards and Recommendations (awards received for design excellence) 11. Insurance & litigations (type and amount of liability insurance carried, litigation involvement over the last 5 years & its outcome)
