C--A-E Services to Support the Historical Renovations

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. C--Indefinite Delivery Contract (IDC) for Architect-Engineer (A-E) Services, Kansas City District. 1. CONTRACT INFORMATION: This contract is being procured in accordance with Public Law 92-582, the Brooks Act as implemented in FAR Subpart 36.6 and DFARS 236.6. The selection will be based on demonstrated competence and qualifications for the required work. The primary purpose of this AE contract is to support the planning, design, and construction of the phased renovation of building 52 and related buildings within the Combined Arms Center campus (buildings 10, 50, 100, 102 and 119) and associated site work. These are historic buildings located within the Fort Leavenworth Landmark Historic District. Task orders could also be issued for design or studies for other projects (including non-historic, new construction, etc.) within the Kansas City District area of responsibility. One indefinite delivery contract (IDC) will be negotiated and awarded, with an ordering period of five years. The total value of all task orders issued under this contract will not exceed $9,500,000. There is no limit on the value of individual task orders within that limit. Work will be issued by negotiated firm-fixed-price task orders. Award of the contract is anticipated in late FY15. The North American Industrial Classification System (NAICS) code for this procurement is 541330 (Engineering Services), which has a small business size standard of $15,000,000.00 in average annual receipts. This announcement is open to all businesses regardless of size. If a large business is selected, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan on that part of the work it intends to subcontract. The subcontracting goals for the Kansas City District which will be considered in negotiation of this contract are: (1) at least 30% of a contractor's intended subcontract amount be placed with small businesses (SB) (which includes all categories of small businesses); (2) at least 3% of a contractor's intended subcontract amount be placed with small disadvantaged businesses (SDB); (3) at least 5% of a contractor's intended subcontract amount be placed with women owned small businesses (WOSB); (4) at least 0.25% of a contractor's intended subcontract amount be placed with HUBZone small businesses; (5) at least 2% of a contractor's intended subcontract amount be placed with Veteran Owned small businesses; and (6) at least 3% of a contractor's intended subcontract amount be placed with Service Disabled Veteran Owned Small Businesses. The plan is not required with this submittal, but will be required with the fee proposal of the firm selected for negotiations. The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employee's office location rather than the location of work. The period of performance for the IDC will begin on the date of contract award and the ordering period will be for five (5) years from that date. The period of performance for task orders awarded under the IDC will be determined based upon the work requirement (but will not exceed five (5) years) and will be included in the task order solicitations and negotiated task order award documents. To be eligible for contract award, a firm must have a D-U-N-S number from Dun & Bradstreet (D&B) and be registered in the Department of Defense (DoD) System for Award Management (SAM). If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link: https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf. Contractors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling +1 (555) 000-0000. Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS- 100 report. Information can be found at the Department of Labor website http://www.dol.gov/vets/programs/fcp/main.htm, or call the service center at +1 (555) 000-0000; you will be asked to provide your company name, employer identification number (EIN), and DUNS number. 2. PROJECT INFORMATION. Firms must be capable of performing work to support the planning, design and construction of the phased renovation of building 52 and related buildings within the Combined Arms Center campus (buildings 10, 50, 100, 102 and 119) and associated site work. The project is tentatively planned for construction to occur in 5-7 phases starting in late FY16. Initial task orders may be for charettes, studies (historic material and structural) and preparation of phasing plans followed by phased design. Building 52 consists of four structures connected together into one facility. Sherman and Sheridan Halls were built in 1859. Grant Hall was built in 1907, connecting Sheridan and Sherman Halls. A fourth part, called Wagner Hall, was added at the east end of the facility in 1916. The building totals 93,500 square feet. The acquisition strategy for the associated construction contract(s) has not been finalized. This AE contract could be used to produce 100% design documents as well as design-build bridging documents. When this contract is used in the development of bridging and related documents for use in a design-build selection (FAR 36.302), the Architect-Engineer and supporting consulting firms shall be prohibited from competition in any design-build solicitation in accordance with FAR 9.505-2 (Preparing Specifications or Work Statements) and FAR 36.209 (Construction Contracts with Architect-Engineer Firms). The work may include the preparation of special reports, studies, development of design criteria for performance contracts, and/or design of construction documents as needed. The task orders may include, but are not limited to, site investigation, geotechnical reports, topographic surveys, planning and design charettes, preparation of contract drawings, technical specifications, comprehensive interior design, design analyses, life cycle cost analyses, and cost estimating. Electronic security system design, anti-terrorism/force protection design, progressive collapse, blast modeling and analysis, network engineering, sustainable design documentation and historic building documentation including preparation of drawings, photos and written reports may be required. Basic and enhanced commissioning, as well as performing as the commissioning agent, may also be required. Construction phase services, including shop drawing review, design during construction, site visits, etc., may be included in task orders. Building Information Modeling (BIM) technologies, CADD and GIS may be required. Microstation or AutoCAD format deliverable BIM must be compliant with the latest version of the Industry Foundation Classes (IFC) as established by the International Alliance for Interoperability (IAI). Specific needs will be determined based upon project requirements as described in each task order. Project assignments will typically require performance in an office setting and on-site. 3. SELECTION CRITERIA. The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion within each major criterion). Criteria a-e are primary and will be evaluated for all offerors. Criteria f-h are secondary and will only be used as tie-breakers among firms that are essentially technically equal. a. Specialized experience and technical competence in: (1) Design of major renovation and restoration of historic buildings. Experience shall include 100% design of architectural, structural, mechanical and electrical upgrades as well as successful LEED certification. Experience with the Kansas State Historic Preservation Office, design of progressive collapse or blast analysis for historic structures and historic restoration of windows and interior spaces will be rated higher. The basis of the evaluation will be the information exclusively in Section F of the SF 330. (2) Quality management. The evaluation will consider quality control coordination between disciplines and subcontractors and quality control procedures (type and timing of reviews). The effectiveness of the proposed project team (including management structure, coordination of disciplines, offices and/or subcontractors; and prior working relationships) will be considered within quality management. Quality control processes that are formalized and certified by a third party will be rated higher. The basis of the evaluation will be the description of the firm's quality management procedures exclusively in Section H of the SF 330. A detailed quality control plan is not required with this submission but will be required subsequent to award of the contract. b. Professional Qualifications Responding firms shall demonstrate professional qualifications in these key disciplines: 1) project management 2) architecture 3) mechanical 4) electrical 5) fire protection 6) structural 7) civil 8) cost estimating 9) building commissioning 10) interior design 11) historic architect These key disciplines will all be considered of equal value in the evaluation. The contract will also require the following disciplines: network engineering; physical security; electronic security; land surveying; geotechnical engineering; and landscape architecture. These disciplines will not be evaluated. The basis of evaluation will be information provided exclusively in section E of the SF 330. The SF 330 shall include a matrix in Section G showing experience of the proposed lead designers on the projects listed in Section F of the SF 330. The education, professional registration, certifications, overall and relevant experience, longevity with the firm will be considered. Experience on similar projects will have greater importance. The lead designer for each discipline listed above shall be clearly identified in section E and shall be registered as required by FAR 36.609-4 and 52.236-25, but does not have to be registered in the particular state where the project is located. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The number of personnel is addressed under the capacity criterion below. c. Past Performance Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules. Architect-Engineer Contract Administration Support System (ACASS) merged into a single application under the Contractor Performance Assessment Reports System (CPARS). CPARS is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF330. If deemed appropriate by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors may also be considered. The board will consider the relevancy of each performance evaluation on AE services contracts to the proposed contract, including the type of work, performing office, age of the evaluation, and whether subsequent evaluations indicate a change in a firm's performance. In addition to CPARS, the board may seek information on past performance from other sources. In particular, the board may evaluate the responding firm's past performance working in a collaborative environment with other contractors. Each project in Section F of the SF 330 shall include contact information for the owner and the construction contractor. A firm that has earned excellent evaluations and/or positive feedback on recent DoD and other contracts for similar size, scope, and complexity of projects will be given additional consideration. d. Knowledge of the locality Knowledge of local conditions within Missouri and Kansas, specifically regarding: (1) climatic conditions (key disciplines: architect and mechanical); (2) local construction methods, including geotechnical and seismic considerations (key disciplines: structural and civil) and (3) local construction climate impact on cost estimating (estimator). Climatic conditions, local construction methods and local construction climate sub-criteria will be considered of equal value in the evaluation. One rating will be determined for each of the three conditions. Within each condition, appropriate experience must be shown in each discipline to be counted. Experience in the Leavenworth, KS/Greater Kansas City area will have greater importance. Evaluation will exclusively look at the specific experience of the proposed team as stated in Section E of the SF 330. e. Capacity to initiate work and complete within the time parameters of the project. The evaluation will consider the availability of an adequate number of personnel in the following key disciplines: architect; mechanical; electrical; civil; structural. The disciplines will be considered of equal value in the evaluation. The evaluation will look at numbers listed in Part II of the SF330 to evaluate the overall capacity of the team. Include a Part II form for each firm that is part of the proposed team. Secondary Selection Criteria. The following secondary criteria will only be used as a tie-breaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation. The three secondary selection criteria are listed in descending order of importance. f. Geographic Proximity. Responding firms should identify any offices operated in close proximity to the Leavenworth, KS/Greater Kansas City metropolitan area and the contribution these office(s) will make in support of the project. The basis of the evaluation will be information submitted in Section H of the SF 330. g. SB Participation. Extent of participation of small businesses (SB), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), HUBZone small businesses, Veteran Owned small businesses, Service Disabled Veteran Owned Small Businesses, historically black colleges and universities (HBCU), and minority institutions (MI) will be measured as a percentage of the total anticipated contract effort. The greater the participation, the greater the consideration. Large businesses will be expected to place subcontracts to the maximum practical extent with Small and Small Disadvantaged firms in accordance with Public Law 95-507. The basis of the evaluation will be information submitted in Section H of the SF 330. h. Volume of DoD A-E Contract Awards in the last 12 months. Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD A-E contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD A-E contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330. 4. SUBMITTAL REQUIREMENTS. Interested firms having the capabilities to perform this work must submit one original and five copies of the SF 330 and one electronic copy on CD in pdf format to the address listed below no later than 3:00 PM Kansas City time on 28 August, 2015. Copies of the SF 330, Part II, for the prime firm and all consultants shall be included in the SF 330. Only one SF 330 Part I for the team as a whole shall be included. Include the firm's DUNS and CPARS (ACASS) numbers in SF 330, Part I, Section B, Block 4. A maximum of ten projects for the proposed team (including joint ventures and teaming partners) shall be shown in section F. For the ten (10) projects submitted in Section F of the SF 330, a 'project' is defined as work performed at one site or a single installation. An IDC contract will not be considered a project. If the offeror provides a specific task order as a project, it shall provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it shall provide the contract number for reference purposes. Project descriptions shall clearly state extent of work performed by the team, extent of design completed (for instance, preparation of design-build package; 100% design; etc.), and dates of completion for design and construction. Projects (or phases of projects) with construction completed before January 2009 will not be considered. Projects (or phases of projects) for which design is not complete will not be considered. Interviews will be held with the most highly qualified firms. Interviews will be conducted telephonically after determination of the most highly qualified firms. The SF 330 shall have a total page limitation of 150 printed pages with Section H limited to twenty (20) pages; each project in Section F shall be limited to two (2) pages; Part II is excluded from the 150 printed page limit. Double-sided sheets will count as two pages. Page sheets of 11 inches X 17 inches will be counted as two (2) pages. Tabs do not count against the page count limit. For all SF 330 sections, use no smaller than 11 pt. font. Solicitation packages are not provided. In SF 330, Section F, cite whether the experience is that of the prime (or joint venture), consultant or an individual. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C shall be so labeled. This is not a request for proposal. Submit responses to: U.S. Army Engineer District, Kansas City ATTN: CECT-NWK-M (Carol Hodges) 647 Federal Building 601 East 12th Street Kansas City, Missouri 64106-2896 5. QUESTIONS. Questions should be addressed to Carol Hodges via e-mail at contact@example.gov. Questions may be submitted through PROJNET Bidder Inquiry at https://www.projnet.org - using key E2UU5D-4RQPFF.