C--A/E - Upgrade HVAC & Fire Alarm, B-30

The VA Medical Center, Bath, New York is seeking professional architect/engineering firms to provide construction documents, working drawings, specifications and cost estimate, shop drawing review and construction period services as required to Upgrade the HVAC System and Replace the Fire Alarm System in Building 30 at the VAMC, Bath, New York. The design will be completed in a manner such that the estimated construction cost is within the VA budget. EXISTING CONDITIONS There currently is no ventilation coming into building 30 and the cooling is done mainly with window units. The current Johnson Control's fire alarm panel is not addressable and does not meet ADA accessibility requirements. The fire alarm system needs to be replaced. A/E SCOPE OF SERVICES 1. Provide a related asbestos survey so as to construct an NFPA / Life Safety Code and all building code compliant project. 2. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required. Services will include all Site/Civil, Mechanical, Electrical or other Engineering or Architectural work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use of the floors above this project, as well as those services to remain on the first floor. Provide any asbestos monitoring services during construction as needed. 3. The VA Master Specifications are available on the VA website. All of the required specs, will need to be edited to remove all specs not required or impertinent for this project. This set of Master Specifications should be supplied to the VA in electronic form. 4. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments. That would include but not limited to, attending design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. 5. Provide four (4) sets of "Architectural E1" (30"x42") size working drawings, specifications, and cost estimate at the 50% and the 100% design review stage. Also provide, four (4) sets of drawings stamped by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Additionally provide electronic copies of the final design submission in both AutoCAD and PDF formats. 6. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 180 days from contract award. 7. Provide a detailed material/ labor cost estimate for construction of this project at the 100% design review stage. 8. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 9. Provide a technical review of all project submittals/shop drawings related to the Project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. 10 Provide expeditious responses to all design/conflict questions encountered during the construction term. 11. Upon completion of the project, provide (2) sets of stamped "Architectural E1" (30"x42") as built drawings, supplied in AutoCAD and PDF formats. The following evaluation criteria will be used during the A/E selection process: 1. Team proposed for this project; 2. Proposed management plan; 3. Previous experience of team proposed for this project; 4. Location and facilities of working offices; 5. Proposed design approach for this project; 6. Project control; 7. Estimating effectiveness; 8 Miscellaneous experience and capabilities; 9. Awards & recommendations; 10. Insurance & litigations. Firms desiring consideration must have a working office located within 150 miles of the Bath, New York city limits. All interested A/E firms are invited to submit Standard Form 330, Architect Engineer Qualifications and for any consultants, on SF 330 Extra Sections E and F. Standard form 330 can be obtained at the following web site: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF. The estimated construction cost for this project is $1,000,000 to $2,000,000 The NAICS code for this procurement is 541330. Responses must be received by June 24, 2010. Submit data to: Contracting Officer; Argonne Avenue, Bldg. 41; VA Medical Center; Bath, New York 14810.