C--Clean All Ducts and Test All Dampers, Project # 503-19-101

Project # 503-19-101, Clean All Ducts and Test All Dampers This announcement is for the selection of an Architect / Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for the Construction of Project # 503-19-101, Clean All Ducts and Test All Dampers at the VA Medical Center in Altoona, PA. The magnitude of construction for the above referenced project is between $250,000.00 and $500,000.00. The Construction Period services are expected to begin following the issuance of the Construction Notice To Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Preproposal Conference prior to the submission of price proposals. Any cost associated with the participation in the Preproposal Conference is not reimbursable. Contract award is subject to the availability of funds for FY 2019. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 & #2) factors are slightly more important than the other six factors (i.e. Evaluation Factors #3, #4, #5, #6, #7 and #8). 1. Professional Qualifications necessary for satisfactory performance of required services: This factor evaluates the individual experience of the persons that are to be assigned to the design team. The firms should provide information on the individuals from each relative discipline that are anticipated to be assigned to key positions on the design team. The key positions should include Project Managers, Mechanical Engineers, Fire Protection Engineers and Estimator. 2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include Heating, Ventilation, Air conditioning (HVAC), and all work to return space to finished, functioning condition. Experience providing drawings in REVIT 17. Designing general construction of the space to include site utilities and work as stated above. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities. The intent of this project is to provide the Government with constructible documents detailing the cleaning of all ductwork and testing of all fire dampers as indicated. Project shall also provide a design to make inaccessible dampers accessible for testing purposes. Documents shall also dictate proper documentation of completion and acceptance of finished work. The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for Project No. 503-19-101, Clean All Ducts and Test All Dampers . This project will clean all ducts and test all dampers in buildings 1, 2, 6, 7, 11, 15, 19, 20, 22 and 32. Project will also correct accessibility issues for (13) dampers in (11) locations. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. 3. Past Performance on Contracts with Government Agencies (particularly Department of Veterans Affairs) and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules: This factor shall be evaluated based on the information provided by the A-E on similar type projects, performance appraisals on file with the Department of Veterans Affairs, any Government sponsored performance rating system and contact with personnel listed in the SF 330 regarding past performance as well board members personal knowledge of the firm. 4. Capacity to Accomplish the Work in the Required Time: This factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the projects in the required time. 5. Location in General Geographical Area of the Project and Knowledge of the Locality of the Project: This factor evaluates the distance from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center), and knowledge of the geographic area. The personnel identified as the key design team staff are expected to work in the design office identified for evaluation of this factor. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work is 541330. The small business standard is $15 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov . To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Contracting Office, Building 2, Room 114, David G. Gottshall, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Standard Form 330's must be received no later than 2:00 PM on November 26, 2018. Inquiries regarding this announcement can be sent to David G. Gottshall via E-Mail contact@example.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. Duns & Bradstreet Number Tax ID Number The E-mail address of the Primary Point of Contact. A printed copy of the firms VetBiz Registry. A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm s status as an SDVOSB. The letter must be must be current and no more than one year before the submission deadline. A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. A copy of the firm s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer. Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. The following is an excerpt from the Scope of Work for Project# 503-19-101. As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW This statement of work will be issued under contract Clean All Ducts and Test All Dampers , Project # 503-19-101. Background The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for Project No. 503-19-101, Clean All Ducts and Test All Dampers . This project will clean all ducts and test all dampers in buildings 1, 2, 6, 7, 11, 15, 19, 20, 22 and 32. Project will also correct accessibility issues for (13) dampers in (11) locations. Design work includes but is not limited to: evaluation of current system components, research and presentation on all ducts and dampers, specification and drawings to make inaccessible dampers accessible, coordinating phasing of project, assembly and review of specifications. Phasing shall be incorporated into the design to minimize disruptions and coordinate infection control, safety and security related items. Must have experience providing drawings in Autodesk s AutoCAD Architecture. Scope of Work The A/E shall provide design services detailing the complete cleaning of all ducts and testing of all dampers as indicated in this statement of work. Services shall include but not limited to the following: Drawings and specifications detailing the cleaning of existing supply air, return air and exhaust ductwork for the entire facility (Buildings 1, 2, 6, 7, 11, 15, 19, 20, 22 and 32). Drawings and specifications detailing the testing of existing fire and smoke dampers in Buildings 1 and 32 to ensure opening and closing per the following Codes: NFPA 90A (2018) 5.4.8 NFPA 80 (2016) 19.4 and 19.5 NFPA 105 (2019) 7.6 Drawings and specifications to correct accessibility issues for (13) dampers indicated inaccessible in (11) locations. Update Room Names/Numbers based on new identification provided with another project. The intent of this project is to provide the Government with constructible documents detailing the cleaning of all ductwork and testing of all fire dampers as indicated. Project shall also provide a design to make inaccessible dampers accessible for testing purposes. Documents shall also dictate proper documentation of completion and acceptance of finished work. VA will provide the following AutoCAD and Word Documents. (Due to size limitations, only some of these PDF documents are attached.) Combine these documents into one design package. After award, AutoCAD files will be distributed. Accuracy of documents cannot be guaranteed therefore it is the A/E s responsibility to update drawings to reflect field conditions. Ductwork Files Zip File