General The VA Medical Center, Bath, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project to add additional parking behind B-41. SDVOSB Vendors with an SF-330 on file within the past twelve months are being considered. If you believe you have an SF 330 on file and would like to be considered for this procurement please send an e-mail to
contact@example.gov expressing your interest in being considered. Other SDVOSB firms having a working office within a 300 mile radius from 76 Veterans Avenue, Bath, NY may submit SF 330 s for consideration, to the Contracting Officer at
contact@example.gov by 4:30 PM EST, April 26, 2018. This project is to prepare plans and specifications to maximize the parking in the lot behind B41, also known as Parking Lot #7. Included in the work will be to remove and replace the existing stone wall with a retaining wall, remove the existing trees, re-grade the area between the existing asphalt of the parking lot to the new retaining wall, Resurface the existing lot if necessary, install bumpers and curbing as needed, improve the drainage and provide a signage and striping plan. A/E will also be required to prepare a landscaping plan to replace the trees removed for the expanded lot and to provide a comfortable seating area behind the retaining wall for the enjoyment of patients as well as staff. In addition, because this is an active parking lot, A/E will be required to prepare a phasing plan so as to minimize the loss of parking to construction activities. Low Impact Drainage design is strongly encouraged. All designs must comply with the VA standards as defined in the VA s technical information library. A/E SCOPE OF SERVICES 1. Assess the intent and scope of this project and work with the Medical Center staff to develop several different options for the 30% design submission at which time the Bath VA staff will select a preferred option. Prepare a full set of construction documents including submittals, working drawings, specifications, cost estimates, shop drawing review and construction period services as required to renovate the area. Services will include all site, civil and structural Engineering or Architectural work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use, with minimal interruption of services, to all of the associated areas. Provide an NFPA/Life Safety Code review and make sure all codes are addressed with the project. 2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC electronically by either email or on a CD rom. All specifications are to be edited to the specified project and have all impertinent specifications and information removed. 3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. 4. Work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, and any other government comments. 5. Provide one (1) hard copy set of Architectural E1 (30 x42 ) size working drawings, specifications, and cost estimate at the 60% and the 90% (red line) review stages. Also, provide one (1) electronic set and provide one (1) set of drawings stamped and signed by an Engineer and /or Architect licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set on CD/DVD, at 100% final stage is to be provided in both PDF and AutoCAD 2014 formats w/ reference files. 6. Upon completion of the 90% documents and prior to the red line and final adjustments, the A/E shall take the drawings and go completely through the design in the purposed spaces and make sure the contract drawings and specifications are constructible and complete. 7. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimates are to be done 120 days from award of contract. 8. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage. 9. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 10. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. A walk through is required at the end of the construction to provide a punch list of items to ensure the completeness of the construction, both technologically and physically. 11. Provide expeditious responses to all design/conflict questions encountered during the construction phase. 12. Upon completion of the project, provide two (2) sets of stamped Architectural E1 (30 x 42 ) as-built drawings, as well as a complete set in PDF and AutoCAD 2014 formats. The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Bath for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330: SHORT-LIST CRITERIA UTILIZING THE SF330 FORM Department of Veterans Affairs Architect/Engineer Evaluation Board 1. Specialized experience and technical competence of the firm (including a joint venture or association) with the type of services required Assignable point rang ..(0 to 40) 2. Specific experience and qualifications of personnel proposed for assignment to the project and record of working together as a team Assignable point range .(0 to 40) 3. Professional capacity of the firm in the designated geographic area of the project to perform work (including any specialized services) within the time limitations. Unusually large existing workload that may limit A/E's capacity to perform project work expeditiously Assignable point range .(0 to 20) 4. Past record of performance on contracts with the Department of Veterans Affairs. This factor may be used to adjust scoring for any unusual circumstances that may be considered to deter adequate performance by an A/E. (Firms with no previous VA experience receive a +5 rating) Assignable point range (-20 to 20) 5. Geographic location and facilities of the working office(s) which would provide the professional services and familiarity with the area in which the project is located Assignable point range (0 to 20) 6. Demonstrate success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design Assignable point range (0 to 20) 7. Inclusion of small business consultant(s) (1 point), and/or minority owned consultant(s) (1 point), and/or women-owned consultant(s) (1 points), and/or veteran owned consultant(s) (1 point), and/or disadvantage veteran owned consultant(s) (1 point), and/or HUBZone consultant(s) (1 point) Assignable point range (0 to 6) SCORING KEY SCORING FACTORS RANGE POOR MARGINAL ACCEPTABLE VERY GOOD OUTSTANDING 1 and 2 0 40 0 5-10 15 25 30 35 40 3,5,6 0 20 0 5 10 15 20 4 (-20)-(+20) (-20) (-10) 0 10 20 7 0-6 0 1-2 3-4 5 6 Discussions will be held with the top ranking firms. These discussions will at a minimum include a verification of accuracy of the information within the SF 330 and a chance to provide any updated information. Responses to discussion items will be evaluated using the same factors outlined above. This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The estimated construction cost for this project is between $250,000 and $500,000. The NAICS code for this procurement is 541330.
