C--A/E Design: Expand For Specialty Clinic Addition 3rd Floor #503-314

Project # 503-314, "Expand For Specialty Clinic Addition On 3rd Floor" This announcement is for the selection of an Architect / Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for the Construction of Project # 503-314, "Expand For Specialty Clinic Addition On 3rd Floor" at the VA Medical Center in Altoona, PA. The magnitude of construction for the above referenced project is between $5,000,000.00 and $10,000,000.00. The estimated duration of design is 201 Days from the issuance of the Notice to Proceed. The Construction Period services are expected to begin within 180 calendar days from receipt of the 100% Submission Documents. The construction period of performance will be 365 Calendar Days from the issuance of the Notice to Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Criteria Review Conference (CRC) prior to the submission of price proposals. Any cost associated with the participation in the CRC is not reimbursable. Contract award is subject to the availability of funds for FY 2016. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 & #2) factors are slightly more important than the other six factors (i.e. Evaluation Factors #3, #4, #5, #6, #7 and #8). 1. Professional Qualifications necessary for satisfactory performance of required services: This factor evaluates the individual experience of the persons that are to be assigned to the design team. The firms should provide information on the individuals from each relative discipline that are anticipated to be assigned to key positions on the design team. The key positions should include Project Managers, Quality Assurance Managers, Architectural Design, Interior Design, Civil Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, Environmental Engineers and strong familiarity in sustainable design and energy efficiency. 2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. 3. Past Performance on Contracts with Government Agencies (particularly Department of Veterans Affairs) and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules: This factor shall be evaluated based on the information provided by the A-E on similar type projects, performance appraisals on file with the Department of Veterans Affairs, any Government sponsored performance rating system and contact with personnel listed in the SF 330 regarding past performance as well board members personal knowledge of the firm. 4. Capacity to Accomplish the Work in the Required Time: This factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the projects in the required time. 5. Location in General Geographical Area of the Project and Knowledge of the Locality of the Project: This factor evaluates the distance from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center) ), and knowledge of the geographic area. The personnel identified as the key design team staff are expected to work in the design office identified for evaluation of this factor. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work are 541310 and 541330. The small business standard is 4.5 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov. To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Contracting Office, Building 2, Room 114, David G. Gottshall, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Standard Form 330's must be received no later than 2:00 PM on January 19, 2016. Inquiries regarding this announcement can be sent to David G. Gottshall via E-Mail contact@example.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. " Duns & Bradstreet Number " Tax ID Number " The E-mail address of the Primary Point of Contact. " A printed copy of the firms VetBiz Registry. " A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm's status as an SDVOSB. The letter must be must be current and no more than one year before the submission deadline. " A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. " A copy of the firm's Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer. Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. The following is an excerpt from the Scope of Work for Project# 503-314. As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW This statement of work will be issued under contract "Expand For Specialty Clinic Addition On 3rd Floor", Project # 503-314. 1. Background In 2002, the VA adopted a new program for identifying underutilized facility space. The program was named Capital Asset Realignment for Enhanced Services (CARES). Because of the guidelines set by the CARES program and continuous workload increases within our Specialty Clinic, there is a need for additional space. 2. Scope of Work The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, fire reviews, energy reviews and site visits for Project No. 503-314, "Expand For Specialty Clinic Addition On 3rd Floor". The project will construct a third floor over existing second floor adjacent to the Specialty Clinic area. This is located on the southwest corner of Building 1. New construction will create an estimated 12,505 square feet of additional space to meet the 17% projected increase in demand for specialty care services at the facility, and will allow the medical center to expand the specialty clinic space adjacent to the third floor specialty clinic space of Building 1. Plan to use maximum insulation, energy efficient windows, lighting and HVAC. The project is to improve patient and employee environment and increase patient privacy. This project improves potential compliance deficiencies with safety standards. With providing adequate space, items will tend not to be stored in other functional areas that could result in safety accidents. The new space will also improve infection control measures. This project is for the addition of approximately 12,505 square feet for Specialty Functions. Proposed breakdown will be considered: - Cardiology (approximately 3,586 gross square feet) - Digestive/GI/Endoscopy (approximately 2,056 gross square feet) - Eye Clinic (approximately 2,442 gross square feet) - Pulmonary/Respiratory Care (approximately 1,978 gross square feet) - Specialty Care (approximately 2,443 gross square feet) The exact space allocation remains to be determined. 3. Additional Objectives For all renovated and new space, the A/E will be required to provide net and gross square feet polylines on CAD drawings around each space and gross square feet polylines around each department according to the Capital Asset Inventory for the project. A spreadsheet shall be completed by the A/E, detailing the net, gross, and departmental square feet; and totaling each for the project. The A/E is also to provide a design for a solar array. The A/E shall provide a design that ensures complete emergency back-up power for all new and renovated space designed for this project. The A/E is to provide a design that will connect the new third floor to the existing third floor such that people can walk from the existing third floor to the new third floor and vice versa without leaving the floor.