C--Renovate Building 6 (A & E)

VA Medical Center, 325 New Castle Rd, Butler, PA is seeking the services of a qualified Architect-Engineer to provide design services for Project 529-13-106, Renovate Building 6. The magnitude of construction for the above referenced project is between $2,000,000 and $5,000,000. The estimated duration of design is 120 days from the issuance of the Notice to Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Criteria Review Conference (CRC) prior to the submission of price proposals. Any cost associated with the participation in the CRC is not reimbursable. Contract award is subject to the availability of funds for FY 2014. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified firms will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 , #2 & #5) factors are slightly more important than the other three factors (i.e. Evaluation Factors #3, #4, and #6). 1. Specialized in-house experience and technical competence of the firm with the type of services required. 2. Specific Experience and Qualifications of personnel proposed for assignment to the project and record of working together as a team. 3. Professional capacity of the firm to perform work (including any specialized services) within the time limitations. Unusually large existing workload that may limit A/E's capacity to perform project work expeditiously. 4. Past record of performance on contracts with the Department of Veterans Affairs and/or Government contracts. This factor may be used to adjust scoring for any unusual circumstances that may be considered to deter adequate performance by an A/E. 5. Location in General Geographical Area and facilities of the working office(s) which provide the professional services and familiarity with the area in which the project is located. 6. Demonstrate success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design. Evaluation Factors for interviews: 1. Team Proposed for this Project - Background of the personnel, Project Manager , Other key personnel, Consultants. 2. Proposed Management Plan - Team organization Design Phase. Construction Phase. In-House Capabilities. 3. Previous Experience of Proposed Team - Building Renovation project experience. 4. Location and Facilities of Working Offices - Prime Firm, Consultants. 5. Proposed Design Approach for this Project - Proposed Design Philosophy, Anticipated problems and potential solutions, sustainable design. 6. Project Control - Techniques planned to control the schedule and costs, personnel responsible for schedule and cost control, Quality Control process within organization. 7. Estimating Effectiveness - Ten most recently bid projects. 8. Miscellaneous Experience & Capabilities - CADD & other computer applications, Value Engineering & Life Cycle Cost Analyses. 9. Insurance and Litigation - Type and amount of liability insurance carried, Litigation involvement over the last 5 years & its outcome, Record of significant claims against the firm because of improper or incomplete architectural and engineering services. This procurement is being set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB). The North American Industry Classification System (NAICS) code for this work is 541330. The small business standard is $14 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in SAM (System for Award Management) System. Registration can be accomplished by visiting www.sam.gov. To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the Butler VA Healthcare Center (no fax) mailed to Acquisition (101), Attn: Linda Bressler, VA Medical Center, 325 New Castle Rd., Butler, PA 16001-2480, Phone +1 (555) 000-0000. One copy must be electronically submitted as a pdf to contact@example.gov. Standard Form 330's must be received no later than 2:00 PM on July 24 , 2013. Inquiries regarding this announcement can be sent to Linda Bressler via E-Mail contact@example.gov. SF 330 submissions by electronic means only are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. " Duns & Bradstreet Number " Tax ID Number " The E-mail address of the Primary Point of Contact. " A printed copy of the firms VetBiz Registry. " A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm's status as an SDVOSB. " A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. " A copy of their State Licensure Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice will be determined as Non-Responsive and will not be considered. The following is an excerpt from the Scope of Work for Project# 529-13-106 "Renovate Building 6". As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. Provide professional Architect/Engineer services to include: * Site investigation - architectural, structural, mechanical, plumbing, civil and electrical (all disciplines) * Soil borings, soil sampling and reports * Asbestos abatement monitoring and sampling. * Meet with the Integrated Project Teams (IPT) at the designated percent design reviews. After review by VA, develop working drawings and specifications * Cost estimates * Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings. Based on the scope of work, field survey, meetings, and construction budget, develop a schedule, specifications and working drawings for renovations/new construction. This work includes architectural, asbestos abatement (as needed) and site modifications. Statement of Work - Renovate Building 6. Investigate/design per VA design criteria for security requirements; fire protection; all utility systems installation requirements and space requirements. Investigate/design all structural support systems/ VA criteria to verify potential usage of floor and attic spaces/2nd floor for storage and use of heavy equipment/fork truck, card reader access, etc. All designs to meet current VA design criteria, and listed references stated in this scope of work. Design shall also include removal of all existing utility systems, asbestos, lead paint and mold removal. A/E to determine additional needs/requirements per all criteria during site investigation and design accordingly even though any items found are not listed in this scope of work. ARCHITECTURAL: Design for - warehouse space, including administration area and storage with potential with vertical storage Grounds/Transportation administration area (amount of offices to be determined upon investigation of requirements); Generic Inventory package (GIP) storage area (size to determined upon investigation of need requirements); refurbish/replace existing loading docks to meet current VA criteria; Drug Cash storage area; Facility Management administration area( amount of offices to be determined upon investigation of requirements); conference room; break room; storage for Facility Management administration and drawing(s) , carpenter shop, paint shop with paint booth(to meet all criteria) and potential of vertical storage (ie, mezzanine); restrooms (male and female) including locker room for women; complete Carpenter shop including work area for existing/new equipment, paint shop, signage shop/area, Minor Improvement Team (MIT) area, storage; All interior renovation work as deemed necessary for entire building systems/spaces; basement area to be completely renovated and brought up to all applicable code requirements for usage. Installation of a card reader access system; evaluation existing roof system and design for new if applicable; lightning protection; tuck-point exterior structure; new windows/ doors. Repair existing exterior walls that have water infiltration into the building. ELECTRICAL: Design to include (for entire building spaces) - evaluate existing and new load requirements/calculations based on the (new) function of this building; new electrical closet per NEC code; remove/replace existing electrical and data conduit & wiring, electrical panels; install life safety panels, egress requirements; install Information Technology (IT) closet; install television cable; investigate for potential of new normal and installation of new emergency power system. PLUMBING: Design to include evaluation/potential new if deemed necessary the existing interior floor drains, exterior storm water drainage system (to follow all DEP/EPA requirements); all existing piping systems to be removed; design for new carpenter shop equipment , that include but is not limited to - dust collection system, air lines, air compressors(properly sized to meet all criteria), new clean out/plumbing for sink, etc. in paint shop with appropriate oil/paint separator and per VA guidelines; evaluate existing sewer and water lines entering the building for proper size, condition, etc. . HEATING, VENTILATION, AIR CONDITIONING: Design to include removal of all existing utility systems, including roof top systems; design of new HVAC with stand alone air handling unit with digital controls to be integrated with existing energy management system, duct work. A/E to determine type of system to utilize (fan coil units or VAV box system). A/E is responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. All designs shall be accomplished in accordance with VA guidelines and VA master specifications. Provide 20% bid deducts as required.