C--Replace Fire Alarm System, B76

General The VA Medical Center, Bath, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project to Replace Fire Alarm System, B-76. SDVOSB Vendors with an SF-330 on file within the past twelve months are being considered. If you believe you have an SF 330 on file and would like to be considered for this procurement please send an e-mail to contact@example.gov expressing your interest in being considered. Other SDVOSB firms having a working office within a 300 mile radius from 76 Veterans Avenue, Bath, NY may submit SF 330's for consideration, to the Contracting Officer at contact@example.gov by 4:30 PM EST, Friday, November 1st, 2013. A/E Scope of Services The general scope of this project is to provide a design to install a new fire alarm system and related items to cover building 76, Main Hospital. The existing equipment (panels, power feeds, etc) and conduit, should be reused to maintain the cost effectiveness of the project. All designs will follow the NFPA, the National Electric Code, and all other applicable codes and specifications for VA construction. The design will be completed in a manner such that the estimated construction cost is within the VA budget. EXISTING CONDITIONS The existing fire alarm service in building 76, does not meet the current codes and requirements for hospitals. The fire alarm system is also outdated and repair -replacement parts are not available. The building is currently a non-addressable system. A/E SCOPE OF SERVICES Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review, and construction period services as required to install a new fire alarm system and related items to building 76, main hospital. Services will include all Electrical Engineering, other Engineering Services, and/or Architectural work, associated with this project. Provide contract specifications utilizing the VA Master Specifications (supplied to the VAMC Bath on a CD rom or through e-mail in MS Word format) edited to remove all impertinent specs for this project. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments. Provide a set of "Architectural E1" (30"x42") size working drawings, specifications, and cost estimate at the 30%, 70% and the 100% design review stage. Also provide, a set of drawings stamped by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Additionally provide electronic copies of the final design submission in both AutoCad and PDF formats. (AutoCAD format must be no earlier than AutoCAD 2009 version and no newer than AutoCAD 2011.) Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 100 days from contract award. A detailed list of scheduled deliveries is to be supplied, immediately after the notice to proceed is given. Provide a detailed material/ labor cost estimate for construction of this project at the 75% and 100% design review stages. Upon completion of the 100% drawings and before submitting them to the VA engineering staff, the proposed drawings and specs, are to be taken to the location of the construction and walked through to ensure that the project as designed, CAN happen as designed. Create list of all items required to be submitted on by the project specifications. The list shall be organized by specification number, followed by the name of the item to be submitted on by specification. This list shall be provided to VA. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. Provide a technical review of all project submittals/shop drawings related to the Project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. Provide expeditious responses to all design/conflict questions encountered during the construction term. Upon completion of the project, provide a set of "Architectural E1" (30"x42") as built drawings, as well as in AutoCad and PDF formats. The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Bath for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330: 1. Team proposed for this project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). 2. Proposed management plan (design phase, construction phase) 3. Previous experience of the team proposed for this project (with VA, on scope-related projects) 4. Location and facilities of working offices (knowledge of the locality of the project) 5. Proposed design approach for this project (design philosophy) 6. Project control (techniques planned to control the schedule and costs, personnel responsible for schedule and cost control) 7. Estimating effectiveness (on ten most recently completed projects) 8. Sustainable design (team design philosophy and method of implementing) 9. Miscellaneous experience and capabilities (interior design, CADD & other computer applications, value engineering & life cycle cost analyses) 10. Awards and Recommendations (awards received for design excellence) 11. Insurance & litigations (type and amount of liability insurance carried, litigation involvement over the last 5 years & its outcome) This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The estimated construction cost for this project is between $100,000 and $500,000. The NAICS code for this procurement is 541330.