C--Replace Steam Traps & Underground Steam Lines Project # #503-19-108

Project # 503-19-108, Replace Steam Traps & Underground Steam Lines This announcement is for the selection of an Architect / Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for the Construction of Project # 503-19-108, Replace Steam Traps & Underground Steam Lines at the VA Medical Center in Altoona, PA. The magnitude of construction for the above referenced project is between $1,000,000.00 and $5,000,000.00. The Construction Period services are expected to begin following the issuance of the Construction Notice To Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Preproposal Conference prior to the submission of price proposals. Any cost associated with the participation in the Preproposal Conference is not reimbursable. Contract award is subject to the availability of funds for FY 2019. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 & #2) factors are slightly more important than the other six factors (i.e. Evaluation Factors #3, #4, #5, #6, #7 and #8). 1. Professional Qualifications necessary for satisfactory performance of required services: This factor evaluates the individual experience of the persons that are to be assigned to the design team. The firms should provide information on the individuals from each relative discipline that are anticipated to be assigned to key positions on the design team. The key positions should include Project Managers, Quality Assurance Managers, Civil Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, Environmental Engineers and strong familiarity in sustainable design and energy efficiency. 2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include plumbing, Heating, ventilating, Air conditioning (HVAC), steam and condensate piping, primary and secondary electrical circuits, digital controls, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawings in REVIT 17. Designing general construction of the space to include structural work, site work, site utilities and work as stated above. Design of specialty construction may include asphalt paving restoration, steam pipe systems and utility vault construction. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities. The intent of this project is to provide the Government with constructible documents detailing an accessible and maintainable steam tunnel that s sized for housing future utility line replacement, replacement of all underground steam lines from building No. 1, replacement of all existing steam traps in various buildings, installation of a fully operational facility wide steam trap monitoring system, meeting all the requirements for intended use, installed to the highest of standards and allowing for future expansion to the System, installation of steam injection humidifiers for 25-rooms in building No.1 and the installation of stand-alone natural gas fired boiler in in buildings No. 2 and Building No. 7. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. 3. Past Performance on Contracts with Government Agencies (particularly Department of Veterans Affairs) and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules: This factor shall be evaluated based on the information provided by the A-E on similar type projects, performance appraisals on file with the Department of Veterans Affairs, any Government sponsored performance rating system and contact with personnel listed in the SF 330 regarding past performance as well board members personal knowledge of the firm. 4. Capacity to Accomplish the Work in the Required Time: This factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the projects in the required time. 5. Location in General Geographical Area of the Project and Knowledge of the Locality of the Project: This factor evaluates the distance from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center), and knowledge of the geographic area. The personnel identified as the key design team staff are expected to work in the design office identified for evaluation of this factor. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work is 541330. The small business standard is 15 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov . To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Contracting Office, Building 2, Room 114, David G. Gottshall, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Standard Form 330's must be received no later than 2:00 PM on November 02, 2018. Inquiries regarding this announcement can be sent to David G. Gottshall via E-Mail contact@example.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. Duns & Bradstreet Number Tax ID Number The E-mail address of the Primary Point of Contact. A printed copy of the firms VetBiz Registry. A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm s status as an SDVOSB. The letter must be must be current and no more than one year before the submission deadline. A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. A copy of the firm s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer. Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. The following is an excerpt from the Scope of Work for Project# 503-19-108. As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW This statement of work will be issued under contract Replace Steam Traps & Underground Steam Lines , Project # 503-19-108. Background Design work includes but is not limited to: evaluation of current system components, research and presentation on appropriate systems for use at our station, means and methods of installing new system, coordinating phasing of project, assembly and review of specifications, and closeout procedures. Phasing shall be incorporated into the design to minimize disruptions and coordinate infection control, safety and security related items. Must have experience providing drawings in Autodesk s AutoCAD Architecture, MEP 3D, and Revit. Scope of Work The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for NRM Project # 503-19-108, " Replace Steam Traps & Underground Steam Lines", at the VA Medical Center in Altoona, PA. The A/E shall provide a design for a construction contract that will provide for the following requirements: This project will replace all the underground steam lines from Building No. 1 including an accessible and maintainable steam tunnel that s sized for housing future utility line replacement, replacement of all existing steam traps located in various buildings with new steam traps, the installation of new steam traps where necessary, installation of a new steam trap monitoring system that will tie into and communicate with the current TRANE BAS, demolish & remove old steam trap monitors in each utility room, provide steam injection humidifiers for 25-rooms in building No. 1 and provide a stand-alone natural gas fired boiler for building No. 2 ( new boiler to be located in building No. 2) and building No. 7 . (new boiler to be located in building No.7). The intent of this project is to provide the Government with constructible documents detailing an accessible and maintainable steam tunnel that s sized for housing future utility line replacement, replacement of all underground steam lines from building No. 1, replacement of all existing steam traps in various buildings, installation of a fully operational facility wide steam trap monitoring system, meeting all the requirements for intended use, installed to the highest of standards and allowing for future expansion to the System, installation of steam injection humidifiers for 25-rooms in building No.1 and the installation of stand-alone natural gas fired boiler in in buildings No. 2 and Building No. 7. The steam trap monitoring system design shall detail a complete and useable system defined as one that meets the aesthetic, technical, and functional properties required by the Statement of Work (SOW) and requirements defined by VA Medical Center in Altoona. The design of the System shall meet or exceed what is required by this Statement of Work, and executed in a professional manner resulting in a finished product of highest quality. Preliminary Requirements include but are not limited to: At the 25% submission design review, the A/E shall submit a printed and electronic summary listing of all steam traps being replaced, along with trap size and trap location, identify three potential steam trap monitoring systems and three potential steam injection humidifiers. Potential Systems and humidifiers shall be suitable based on requirements defined in the Scope of Work and Criteria Review Conference. The A/E shall submit also provided a preliminary underground steam pipe tunnel size, configuration and layout/location. The A/E shall provide a short presentation detailing differences between offerings with respect to cost, functionality and reliability. The A/E will be notified on or shortly after the 25% review meeting of the Government s selected basis of design. The A/E shall use selected system as the basis of design as they further define the requirements of the contract documents. At the 50% submission, the A/E shall have all major components identified. All components shall have an associated product data sheet and cost to be included in the handbook and cost estimate. The A/E shall submit a Fire & Safety Review (includes drawings, specs, estimate, fire protection outline, etc.) and provide review comments to the VA. During the 50% submission design review, the A/E shall present all project phasing and switchover to the new Systems. To the greatest extent possible, the existing systems shall remain operational or temporary service shall be provided until the required switch over. Phasing shall be designed to minimize operational disruptions and must be coordinated to include compliance with infection control, safety and security related items The Government must retain the rights to all associated software and have full access to all elements of the steam trap monitoring system. At no point can the Government be locked out of the steam trap monitoring system Minimum System and Component Requirements: The Steam Trap monitoring system must be capable of communicating with the Facilities current TRANE BAS. The sensors should be dual function, with both temperature and ultrasonic capabilities. The Steam injection humidifiers must meet or exceed and VA specified design requirements. The system must be capable of communicating with, graphically interfacing with the Facilities current TRANE BAS.