C--Award Announcement for Single Award IDIQ for Architectural & Engineering (A-E) Services to support Fort McCoy, WI

03/16/15 Update: The solicitation that was posted on 03/13/15 is only applicable to the most highly qualified firm. If your firm was not notified that it is the most highly qualified, do not respond to this solicitaiton. 11/13/14 Changes: The valuse of the procurement has been increased from $8,250,000 to $10,000,000. The format has also been changed from a base year plus four option years and a 6 month option to extend to a five year contract with a 6 month option to extend. Questions 6. and 7. are as follows. Q&A 6. Please describe the water and sewer systems. Also, please provide any studies completed recently on the two systems. a. The water and sewer systems are municipal type systems. The water systems include a water plant, water treatment, wells, reservoirs, distribution piping etc.. The sewer system includes a Waste Water Treatment Plant, gravity sewer lines, forced mains and lift stations etc.. There have been several studies of these systems over the past few years. We will not release any of the studies or detail information on these systems until after award and when a task order would be issued that would require this information. 7. We have found with many A/E solicitations, that the requirement for Fire Protection Engineer includes either a) a BS or MS in fire protection engineering from an accredited institution, b) PE registration in a related, relevant field or c) NCEES fire protection examination; each with a minimum of five years of experience, with all current nationally-recognized codes, such as National Fire Protection Agency (NFPA) [with emphasis in NFPA 101 Life Safety and DOD Unified Facilities Criteria (UFC 3-600- 01)], and with at least two years of experience in the design of sprinkler and High Expansion Foam fire protection systems. Will one of these three means of meeting the Fire Protection Engineer requirement be satisfactory? a. Any of these three are acceptable. 10/29/14 Changes; Q&A 3.In reviewing the solicitation noted above, near the end of the quote mark SUBMISSION FORMAT quote mark paragraph, we see a requirement that 50% of the labor be performed by personnel of the prime contractor. We're used to seeing such a requirement on small-business set-aside solicitations, but not on full and open ones. With the wide variety of work and specialized services under the solicitation, it would be difficult for otherwise-qualified firms which don't offer full services in-house to meet this requirement. Is there any possibility that requirement will be waived? quote mark It is the responsibility of the Prime Contractor to comply with FAR 52.219-14. At least 50% of the cost of the contract performance incurred for personnel must be expended for employees of the prime firm. The 50% self-performing requirement will be based on the contract as a whole. quote mark has been removed from the notice and is no longer required. 4.Does Fort McCoy have any companies under contract for geotechnical engineering or for soil borings? Our current A-E contract with Rani Engineering, W911SA-12-D-0001 5.Regarding subject Solicitation for A-E Services to support Fort McCoy, and specifically Factor 1 (Professional Qualifications), does the Government wish to review resume(s) for personnel to show performance capabilities in NEPA and other Environmental Services in addition to the eleven resumes specified? In Factor 2 (Specialized Experience and Technical Competence) the first of five listed performance areas includes technical competencies that biologists/environmental scientists typically provide. We respectfully request guidance on how the Source Selection Evaluation Board wishes to evaluate Professional Qualifications and Specialized Experience, and we recommend requiring a twelfth resume for Environmental Scientist. Another resume, (12) Environmental Scientist, will be added as a requirement for FACTOR (1)-Professional Qualifications. 10/23/14 Changes: 1. Added quote mark Large Businesses must comply with FAR 52.219-9, FAR 19.704, DFARS 219.704, and AFARS 5119.704-regarding the requirement for a subcontracting plan. The small business subcontracting plan is NOT required as part of this submittal. The subcontracting plan will be requested with the Request for Proposal. quote mark 2. Changed Section H page limitation from 15 pages to 20. 3. Q&A 1.Is there an incumbent contractor currently performing these services? Yes. The incumbent contracts are: W911SA-11-D-0012, Anderson Engineering and W911SA-12-D-0001, Rani Engineering, Inc. 2.Does quote mark Factor 7-Volume of Department of Defense (DOD) Awards quote mark count toward the 15-page limit for section H or can we include it in an appendix? Yes. The page limit for section H has been increased to 20 pages. This notice is posted in its entirety and hereby serves as the official solicitation for this project. A solicitation will only be provided to those determined most qualified. POINT OF CONTACT FOR THIS ANNOUNCEMENT IS Melissa Gore. SUBMIT QUESTIONS VIA E-MAIL TO: contact@example.gov. The NAICS code is 541330 Engineering Services. The size standard is $15 Million. The Classification Code is C-Architect and Engineering Services. This contract is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6 and DFARS Part 236. This announcement is being issued as an unrestricted procurement for the selection of one (1) Architectural & Engineering (A-E) Firm for a five year and a 6 month extension option Indefinite Delivery/Indefinite Quantity (IDIQ) Contract. The total capacity of the contract will not exceed $10,000,000. The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act, as determined relative to the employee's office location (not the location of the work). Task Orders will be issued by negotiated firm-fixed-price task orders and will be issued under the terms and conditions of this contract. The Government shall be under no obligation to issue any particular number or types of orders and no liability to the contractor shall be incurred in the event that a certain number or types of orders are not issued; however, a task order will be included to satisfy the minimum guarantee of $2,000 with the basic contract. Firms must be capable of concurrently responding to and working on multiple projects simultaneously. The selection of a Firm is not based upon competitive bidding procedures, but rather upon the professional qualifications necessary for the performance of the required services, as more fully set forth in the selection criteria. All Firms responding to this announcement are cautioned to review FAR Part 9.5 - Organizational and Consultant Conflicts of Interest; and FAR 36.209 Construction contracts with architect-engineer firms. Large Businesses must comply with FAR 52.219-9, FAR 19.704, DFARS 219.704, and AFARS 5119.704-regarding the requirement for a subcontracting plan. The small business subcontracting plan is NOT required as part of this submittal. The subcontracting plan will be requested with the Request for Proposal. In accordance with FAR 52.232-18 Availability of Funds, Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. SCOPE OF SERVICES: Fort McCoy intends to award one (1) Firm Fixed-Price performance based Architectural & Engineering (A-E) Indefinite Delivery Indefinite Quantity (IDIQ) contract for use at Fort McCoy, WI. The A-E IDIQ contract will be established for a term of one base year plus four one year options and a 6 month option to extend. A contract minimum of $2,000 and a cumulative $8,250,000 ceiling will apply for the duration of the contract with no limit on individual Task Order amounts. The Architectural and Engineering Services for which Task Orders may be issued may include: Construction Design to include Site Design: Provide professional Mechanical, Electrical, and Plumbing architectural and engineering services necessary for various projects at Fort McCoy Wisconsin. Projects will include but not limited to buildings, roads, parking lots, bridges, dams and railroads. Provide professional services necessary for the design of various maintenance and repair, and new construction projects that are primarily multi-discipline engineering in nature, i.e., mechanical, electrical, plumbing, with architectural, civil structural, engineering services. Services to include, but are not limited to conceptual design, preliminary designs, working drawings and specifications, cost estimating, site visits, miscellaneous reports, and construction period services. Construction Design/Wastewater/Municipal Water Systems: Provide professional Mechanical, Electrical, and Plumbing architectural and engineering services necessary for various projects at Fort McCoy Wisconsin. Provide professional services necessary for the design of various maintenance and repair, and new construction projects that are primarily multi-discipline engineering in nature, i.e., mechanical, electrical, plumbing, with architectural, civil structural, engineering services. Provide analyses, studies, and designs of wastewater treatment plant and collection systems; in addition to municipal water wells, collection and storage systems, and treatment plants. Services to include, but are not limited to conceptual design, preliminary designs, working drawings and specifications, cost estimating, site visits, miscellaneous reports, studies, and construction period services Construction Design/Environmental Services: Provide professional Mechanical, Electrical, and Plumbing architectural and engineering services necessary for various projects at Fort McCoy Wisconsin. Provide professional services necessary for the design of various maintenance and repair, and new construction projects that are primarily multi-discipline engineering in nature, i.e., mechanical, electrical, plumbing, with architectural, civil structural, engineering services. Provide environmental services to include but not limited to building, soil, groundwater, surface water and other material contamination investigations and remediation studies; preparing construction storm water permit applications; preparing National Environmental Policy Act documentation to include Environmental Assessments and Impact Statements; conducting biological and natural resource studies and inventories; collecting data and conducting investigations relating to environmental permitting and licensing actions. Services to include, but are not limited to conceptual design, preliminary designs, working drawings and specifications, cost estimating, site visits, miscellaneous reports, and construction period services. SELECTION CRITERIA: The selection criteria for this project are listed below in descending order of importance. Criteria 1-5 are primary. Criteria 6-7 are secondary and will only be used as quote mark tie-breakers quote mark among firms that are essentially technically equal. FACTOR 1 - PROFESSIONAL QUALIFICATIONS: Resumes shall be provided for qualified professional personnel in Section E of SF 330. The selected firm must have, either in-house or through consultants, the following disciplines: (1) project management, (2) quality assurance management, (3) architecture, (4) structural engineering, (5) civil engineering, (6) mechanical engineering, (7) electrical engineering, (8) fire protection engineering, (9) geotechnical engineering, (10) environmental engineering, (11) land surveying, and (12) Environmental Scientist. The lead architect or engineer in each discipline must be registered to practice in the appropriate professional field. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. Firms may provide information on other personnel they feel are significant for the types of work described in the scope of services. FACTOR 2 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: (1) Demonstrated breadth, knowledge and experience of current military and federal agency policies, guidance, and regulations for preparation of all levels of NEPA documentation including Environmental Assessments and Impact Statements; construction storm water permit and Section 404 permit; conducting biological and natural resource studies and inventories; performing cultural resources monitoring and documentation; feasibility studies for pollution prevention and energy conservation projects. (2) Knowledge and experience with design in the following areas: Construction Design, Wastewater/water systems Design, and Environmental Design. (3) Demonstrated experience with Wisconsin DNR for environmental assessments, permits, and water and waste water projects requiring approvals, natural resources approvals and historic preservation approvals. (4) Experience designing projects on military installations including familiarity with military codes and standards such as application of Anti-Terrorism requirements. (5) Knowledge and experience with Endangered Species Act, National Historic Preservation Act, and Clean Air and Water Acts. FACTOR 3 - CAPACITY TO ACCOMPLISH THE WORK: Firms must demonstrate their ability to meet schedule, scope and budget of multiple projects simultaneously for an IDIQ by providing appropriate teams or crews to perform those tasks such as surveying, data collection and design effort. FACTOR 4 - PAST PERFORMANCE: Past Performance on contracts with Government Agencies and Private Industry in terms of Cost Control, Quality of Work, and Compliance with Performance/Design Schedules. Evaluations will be based on Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules as determined from Contractor Performance Assessment Rating System (CPARS) and other sources such as past performance questionnaires. Offerors will be evaluated based on past performance with Government agencies and private industry in terms of work quality, innovation, compliance with schedules, cost control, overall safety record, and stakeholder/customer satisfaction. The evaluation of past performance will be based on information provided through CPARS and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including information from the points of contact provided by the offeror. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified. The evaluation of this factor will be based on the past performance information from the previous five years. FACTOR 5 - KNOWLEDGE OF LOCALITY: Knowledge of design and construction methods of military projects in the geographic area where work (Fort McCoy, WI) is anticipated to be accomplished. Knowledge of design and construction in areas with: a high water table, winter conditions (design of facilities and utilities considering heavy snow loads, wind loads, frost depths for foundations and utilities, snow removal design, freeze thaw conditions, roof design for falling ice/snow over doors and walkways, and design of heating and cooling systems for the range of temperatures) or constraints imposed by threatened and endangered species act or WI DNR wetland provisions. FACTOR 6 - GEOGRAPHIC PROXIMITY: Proximity of the principal design office to Fort McCoy, WI FACTOR 7 - VOLUME OF DEPARTMENT OF DEFENSE (DOD) AWARDS: Volume of DOD contract awards in the last 12 months. Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD A-E contract awarded within the past twelve (12) months. SUBMISSION FORMAT: Three (3) completed and bound paper copies and one (1) electronic copy in PDF format on CD are required for each submission. Submitting firms are to include the DUNS number along with the name of the firm in Block 5 of the SF 330, Part I, Section B. A firm located within the United States may obtain a DUNS number by calling Dun and Bradstreet at +1 (555) 000-0000 or via the internet at http://www.dnb.com/us/. If a submitting Firm is located outside the United States, the local Dun and Bradstreet office should be contacted. Relative to all submittals, FONT SIZE shall be at least 10 point or larger (MS Word Font Size 10 for Times New Roman, Arial and Courier New fonts are examples of the minimum acceptable Font Size). Except as otherwise indicated, pages shall be 8-1/2 inches by 11 inches. Where page limits are indicated for Parts/Sections of the SF 330, excess pages will not be read or considered. Each side of a sheet of paper shall be counted as a single page. Blank sheets or tabs separating the sections within the SF 330 will not count toward any page limitation. The Organizational Chart required in Section D and the Matrix required as Section G, may be presented on sheets up to 11 inches by 17 inches. If an 11 inch by 17 inch sheet is used it shall be neatly folded to 8-1/2 inches by 11 inches and bound in the SF 330 at the proper location. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D. Resumes in Section E shall not exceed two (2) pages each. Multiple Resumes may be reflected on a single page. Resumes shall be provided for the qualified professional personnel indicated in FACTOR 1, above. Professional licenses, registrations, and/or certifications shall be specifically identified on resumes and the failure to indentify a license, registration and/or certification will result in a presumption that none exists for the individual for whom the Resume is offered. A maximum of Ten (10) projects including the prime and consultants will be reviewed in Section F. No more than one (1) page should be used for each project. Multiple projects may be reflected on a single page. When listing projects in Section F, an Indefinite Delivery Contract (IDC) with multiple Task Orders as examples is not considered a project. Multiple task orders that are associated with a single project may be used and will be considered a single project; however, listing a single contract with task orders that may be unrelated is not considered a single project. A task order executed under an IDC contract is a project. In Block G-26, along with the name, include the firm with which the person is associated. Section H shall not exceed fifteen (20) pages. Indication of favorable performance ratings, awards, and repeat clientele in Section H is recommended. In Block H also indicate the estimated percentage of involvement of the proposed team. A SF 330 PART II is required for each branch office of the Prime Firm and any Subcontractors that will have a key role in the proposed contract. THIS IS NOT A REQUEST FOR PROPOSALS. ALL REQUIREMENTS OF THIS NOTICE MUST BE MET FOR A FIRM TO BE CONSIDERED RESPONSIVE. SOLICITATION PACKAGES ARE NOT PROVIDED. SUBMITTALS MUST BE RECEIVED NO LATER THAN 4:00 PM CENTRAL TIME ON FRIDAY NOVEMBER 21st, 2014. Regulations require that the Selection Board not consider submittals received after this time and date. Late proposal rules in FAR 15.208 will be followed for submittals received after 4:00 PM Central Time on the closing date specified in this announcement. No other general notification to firms under consideration for this project will be made. Facsimile or electronic transmissions will not be accepted. A Source Selection Evaluation Board is tentatively scheduled to commence on or about December 7, 2014. As required by acquisition regulations, interviews for the purpose of discussing prospective Firms qualifications for the contract will be conducted only with those firms considered most highly qualified after submittal review by the selection board (Final Selection List). Interviews, if held, may be conducted in person or via telephone. Telephone calls and Personal visits for the purpose of discussing this announcement will not be allowed. Questions are to be in writing via e-mail to the POC listed above. Questions will be answered in writing via posting to a Question and Answer (Q&A) document on www.fbo.gov. Firms are encouraged to view the Q&A document BEFORE sending in a question as it may already be answered. All questions are to be received no later than 4:00 PM CENTRAL TIME on November 13, 2014. To verify timely receipt of a submission, the submitting firm may also send an e-mail to the POC list above. All Firms making submissions acknowledge the requirement that prospective awardees must be registered in SAM prior to award, during performance, and through final payment of any contract resulting from this announcement. For instructions on registering in SAM, see the SAM website at www.sam.gov/portal/public/SAM/. FIRMS SHOULD BE REGISTERED WELL IN ADVANCE OF THE CLOSING DATE FOR SUBMISSION OF THE SF 330 AS THE PROCESS MAY TAKE 3-5 DAYS. FIRMS MUST INCLUDE THE DUNS NUMBER FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN SECTION B.5 OF THE SF330. Submittals are to be mailed to: 1108 South R Street, Fort McCoy, WI 54656.