C--SPS Sterilizer Site Prep

This is a Pre-Solicitation Notice for the following services under project number 554-13-801 SPS Sterilizer Site Prep at the VA Medical Center (VAMC), Denver, Colorado. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. SCOPE: Architectural and Engineering services are requested for preparing drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. The A/E shall provide all technical services including architectural, mechanical, electrical, plumbing and structural engineering required for the design of all site-preparation requirements in the Sterile Processing Service (SPS) to receive a new steam sterilizer. This shall include demolition and capping of all unnecessary utilities, construction of site to receive new steam sterilizer, including new utility connections, piping, plumbing and electrical, required for the new steam sterilizer. Equipment layout, electrical power, lighting, controls, piping and HVAC system will need to be incorporated in the design. A/E shall provide construction period services and record as-built drawings after the project is complete. DESIGN CRITERIA: 1. A/E shall determine phasing to ensure the least disruptive construction schedule and design the subsequent work accordingly; 2. A/E shall incorporate Infection Control measures during construction as directed by VA in accordance with facility policy and infection control staff. 3. A/E shall incorporate fire/smoke walls in the area of construction into drawings and include notes and specifications for repairs of any penetrations of these barriers. Design shall include required fire protection due to structural or occupancy changes. 4. A/E shall incorporate energy efficient equipment into design in accordance with meeting the requirements of the Federal Governments established regulations including the Energy Policy Act (EPAct) of 2005, Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management, the 2007 Energy Independence and Security Act (EISA) and ASHRAE Standard 90.1-2004. 5. A/E shall incorporate mandatory recycling and use of sustainable products into design where appropriate without adverse effect on project budget and accomplishing main objective of project. 6. Specifications will be developed using the standard VA specifications. These and other VA design criteria can be obtained at http://www.cfm.va.gov/TIL/ . 7. The drawings will be produced using industry standard details and VHA CADD Deliverable Guidelines, on a VA provided title block. All drawings will be standard, scaled, E-size (36" x 48") drawings or half size drawings. A/E will be provided with architectural background drawings in AutoCAD 2013. A/E shall confirm in the field, actual as-built conditions. 8. Construction cost estimates are required for each option explored in the study design manual. A detailed construction cost estimate is required at 65% submission and 95% submission. DESIGN TIME ALLOTTED: 9. Design begins - At award. 10. Receive 65% design - 3 weeks 11. Comments by VA back to A/E - 4 weeks 12. Receive 95% working drawings, and specifications - 6 weeks. and estimate. 13. Comments by VA back to A/E - 7 weeks. 14. Complete construction drawings, specifications - 8 weeks. and estimate. ADDITIONAL REQUIREMENTS: 15. A/E to provide phasing and coordination of any utility shutdowns. 16. A/E is responsible for survey of existing conditions. Any drawings provided shall be used only as a guide and all information must be confirmed by A/E. 17. All work shall be designed in accordance with the most current edition of the following criteria: a. VA PG-18-1, Master Construction Specifications b. VA PG-18-3, VA Design and Construction Procedures c. VA PG-18-4, Standard Details d. VA PG-18-9 Space & Facility Planning e. VA PG-18-10 VA Design Manuals f. VA PG-18-12 VA Design Guides g. VA PG-18-13, Accessibility, Including ADA and UFAS h. VA PG-18-15, A/E Submission Requirements i. VHA H-18-8, VA Seismic Design Requirements j. National Fire Protection Association Codes (NFPA) k. VA HVAC Design criteria and Electrical Design Manual l. International Building Code (IBC) m. OSHA Standards n. National Electrical Code (NEC) o. VA Design Guide - Research Laboratories p. All other applicable industry codes and VA requirements SUBMITTALS: 18. The A/E shall submit the following quantities of review material for each submission: a. Include with 65% and 95% submittals the following items: (1) Five sets of drawings (Four sets will be half size drawings) + Electronic copy. (2) Three sets of edited construction specifications in MS Word, + Electronic copy. (3) Two sets of the construction cost estimate + Electronic copy. 19. A/E to stamp drawings as to which review (65%, 95%, or Construction). Also, note on review drawings "NOT FOR CONSTRUCTION." 20. The A/E shall submit the following for the 100% Construction documents: a. One (1) CD-rom of final construction drawings and specifications and estimate. AutoCAD 2013 and .pdf format are required for the drawings. b. Three (3) sets of final construction drawings (Two sets will be half size drawings).c. c. Three (3) sets of final specifications. CONSTRUCTION PERIOD SERVICES: 21. Prior to the contractor beginning work, the A/E will provide a submittal log to the VA indicating all required submittals and the associated specification section. 22. Submittal Review: Per section 01 33 23 of the standard VA specifications, the construction contractor will be required to send 5 copies of their submittals directly to the A/E. The A/E is then responsible for routing the submittals to any consultant who is responsible for reviewing the submittal. Within 14 calendar days of receipt of the submittals the A/E will provide reviewed and stamped submittals to the VA COTR. On a monthly basis the A/E will also provide an updated submittal log to the VA indicating the status of all submittals required under the contract. 23. Construction contractors Request for Information (RFI) and Cost Proposals: The A/E will review the RFIs or the cost proposals that the VA has sent to the A/E. The VA will fax or e-mail the RFI or proposal to the A/E. The A/E is then responsible for routing the documents to their consultants. The A/E will return their response to the VA within 4 calendar days of receipt. The A/E will not inform or send their response to the construction contractor unless so directed by the VA. 24. Site Visits: The Architect will provide 1 site visit, for final inspection. The Mechanical Engineer will provide 2 site visits, one during construction, and one for final inspection. The Electrical Engineer will provide 2 site visits, one during construction and one for final inspection. The mechanical engineer shall attend the pre-bid walk-thru and provide assistance to review of bid proposals and negotiating points. 25. Record Drawings: In addition to the requirements of the Special Provisions, the A/E will provide all record as-built drawings on a CD-ROM in uncompressed AutoCAD 2013 format and one (1) full-size hard copy set. CONSTRUCTION DOCUMENT REQUIREMENTS 26. The A/E will responsible for compiling and preparing the digital version of the construction bid document. The A/E will adhere to the following guidelines: a. The drawings must include the VA's construction solicitation number. b. The clause and specification book must be in MS Word. c. Each page of the clause and specification book must carry the solicitation number in the top margin. d. The VA will supply the following items in digital format for the A/E to incorporate into the solicitation document for the A/E's 95% submittal: Section 01 00 00 Construction Clauses List of Attachments Davis Bacon Wage Determination The NAICS code for this project is 541330. The estimated project cost is less than $25,000. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/download/116486 , type in 330 in the "Find A Form" block and click on search. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. Interested firms should submit one (1) copy of their current SF 330 no later than 10:00 AM Mountain Standard Time (MST) October 22, 2013 to contact@example.gov. The emailed file shall not exceed 5MB in total. Offerors will be evaluated on the following criteria: 1. Professional qualifications necessary for satisfactory performance of required services; 2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; 3. Capacity to accomplish the work in the required time; 4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; 5. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and 6. Acceptability under other appropriate evaluation criteria. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 9. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIRIED by CVE and VISIBLE on VetBiz at the time of proposal submission will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.