C1DA--VABHS Master Wayfinding Design Study VA Boston Healthcare System

SPECIAL NOTICE FOR QUALIFICATIONS (SF 330) NAICS Code: 541310 Architectural Services (Small Business size standard $12.5M) A. INTRODUCTION: The VA Boston Healthcare System has a requirement for a Firm Fixed Price contract to provide all professional Architectural and Engineering (A/E) services necessary for the VABHS Master Wayfinding Design Study Project at all Medical Centers within the VA Boston Healthcare System. The intent of this project includes but is not limited to: Design must be in 100% compliance of VA Barrier Free Design guide https://www.cfm.va.gov/til/etc/dsBarrFree.pdf. Final design must be approved by VABHS Engineering/interior design. Perform a field survey of the identified areas for the VHABHS. Field survey data collection format submittal prior to preliminary field survey meeting with the VA Engineering Department/interior design. A preliminary field survey meeting will be conducted to discuss the approach and data collection process prior to the field survey being initiated. Provide at a minimum, three (3), recommended Design Development options as to how the government could move forward with the proposed new wayfinding master plan. Provide specific conceptual design layouts with the identified areas to review with VA wayfinding committee, Interior Design, staff, and key stake holders. Final design must be approved by wayfinding committee prior to proceeding to 100% concept documents completion. Design wayfinding master plan with VABHS Engineering and national standard requirements in mind using finish program guides, IBC, AABA and Barrier Free Design Guides, NFPA, Life Safety Code standards, etc. In conjunction with the VABHS Interior Designer, address repairs/renovations to wall, floor and ceiling finishes affected by potential new conceptual designs. All new conceptual designs shall be consistent with the best practices in the industry and meet the currents standards. To comply with VA Design Manuals, the A/E shall include a licensed professional interior designer, graphic designer, and fire safety specialist in the state of Massachusetts. See attached Statement of Work for full project details. B. CONTRACT INFORMATION: The VA Boston Healthcare System has a requirement for a Firm Fixed Price contract to provide professional A/E services for the VABHS Master Wayfinding Design Study Project. Prospective firms are reminded they must certify that in accordance with VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION), in the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219- 74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart M836.602-1 of the VA Acquisition Manual. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Proposal on the VA Form 6298 to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract. C. THIS IS NOT A REQUEST FOR PROPOSAL: This is a request for SF 330s only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued. D. PROJECT INFORMATION: Provide all professional A/E services necessary for the VABHS Master Wayfinding Design Study Project at the Medical Centers within the VA Boston Healthcare System. E. EVALUATION SELECTION CRITERIA: Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows: Specialized Experience/Technical Competence Professional Qualifications Capacity Past Performance Knowledge of the Locality Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors F. SELECTION CRITERIA DESCRIPTIONS: The selection criteria descriptions (1 through 6) are provided below in descending order of importance. Specialized Experience/Technical Competence Provide recent and relevant projects related to the Statement of Work with a similar magnitude (magnitude of design study) that demonstrates experience with VA design requirements or equivalent within complex medical centers. Projects should detail the design manual requirements and approach. Projects should also detail working with end users and reviewing manufacturer equipment, finishes and furnishings to coordinate with an overall wayfinding study solution. Recency is defined as performance occurring within seven (7) years of the date of this notice, except that ongoing projects must have begun no less than two (2) year prior to the issuance of this notice. Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract. This factor evaluates the amount of experience and technical competence the firm has in designing similar types of wayfinding projects. Respondents must provide five (5) recent and relevant projects; any project provided in addition to the five are not required but will be considered if provided. The following information is required for all projects provided under this criterion: Contract/Task Order Number Project Title Location Prime Firm with % of self-performed work Subconsultants Start and Completion dates If project is not yet complete, identify the current phase/stage of the project. Fully completed projects will carry more weight than projects still in design Description of the project in sufficient detail and clearly document how it is relevant to the scope of this project Professional Qualifications Professional qualifications necessary for satisfactory performance of required services. The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, and longevity with the firm of key management and technical personnel as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a wayfinding study project such as this within a VA Medical Center or hospital environment. Firms shall provide brief resumes of proposed team members who will specifically serve as the project managers and designers of record, as well as of other relevant team members or subcontractor team members who will perform technical tasks under this contract. Subcontractor team member resumes shall indicate their record of working together with the prime contractor. The minimum required disciplines are Interior Design, Environmental Design, Architect, and Electrical. The Designers of Record shall perform and direct the design study within their respective disciplines. All Designers of Record must be professionally registered in their discipline, and this must be shown on their resume. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience in their technical field relevant to this project scope; any project provided in addition to the three (3) will not be evaluated as part of this criteria. Capacity The VA will evaluate a firm s capacity to accomplish work in the required time. The A/E Firm shall show current and projected workload within the firm overall and for the specific team members. Documentation supplied shall support that the firm has the capacity to accomplish the work in the required time. Past Performance Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule, and a record of significant claims against the firm due to improper or incomplete A/E services (references required). The Government will rate an offeror's Past Performance for projects identified in their Offer under Factor 1, Technical Expertise, offeror provided past performance meeting the requirements of this section, and other related experience the Government obtains. The Government may evaluate present and past performance information by using data independently obtained from other Government or commercial sources, including, but not limited to: Government databases; personal business experience with the offeror; and information provided. The evaluation may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete Past Performance information rests with the offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate. Respondents with no previous past performance shall state so when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities. The following information is required for evaluation of past performance: The A/E firm shall submit past performance evaluations (from CPARS if experience was on a Government contract) for projects provided under Evaluation Criteria 1, Specialized Experience/Technical Competence. In addition to the past performance evaluations the firm shall provide owner points of contact for each project listed to include name, title, telephone number, e-mail, contract number, project name, project description, and start and completion dates. Recency is defined as performance occurring within seven (7) years of the date of this notice, except that ongoing projects must have begun no less than two (2) year prior to the issuance of this notice. Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. PPQs shall be submitted to the CO not later than the closing date for receipt of the SF 330s. Email PPQs to Kyle Kiepke at kyle.kiepke@va.gov. The subject line shall state 36C24124R0070 Past Performance for (Name of Company.) NOTE: A/E Firms must not review the Past Performance Questionnaire prior to submission. They must be submitted by the client/evaluator directly to the CO. Firms should follow up and encourage references to get the questionnaires to the CO in a timely manner. Do not include copies of the letters or questionnaires in the SF 330 package. Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated. Knowledge of the Locality Location in the general geographical area of the project and knowledge of the locality of the project. The A/E Firm must demonstrate that it has general knowledge of the locality of the project by providing experience working in Massachusetts or the general geographical area of the project and displaying knowledge of the locality to include project site features such as permit requirements and local laws and regulations. Respondents will be evaluated by providing three (3) projects that demonstrate their knowledge of the locality; any project provided in addition to the three will not be evaluated as part of this criteria. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors Respondents must provide a narrative on how they will commit to the use of Service-Disabled Veteran-Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. G. QUESTIONS AND COMMENTS: Questions and comments regarding this notice must be submitted by email only to the Contract Specialist, Kyle Kiepke at kyle.kiepke@va.gov. Oral questions will not be answered. The deadline for questions is July 19, 2024, 4:00PM EST. H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS: SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than August 1, 2024, 4:00PM EST. Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Kyle Kiepke at kyle.kiepke@va.gov. If the file is too large to send via email, the offeror may send multiple emails with multiple files. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF 330 package. Submissions are limited to 85 pages. Absolutely no photographs shall be submitted. Title pages and tables of contents, if applicable, are excluded from the page count limitation. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 1. Telephone or fax inquiries will not be accepted. I. SF 330 PACKAGE CONTENTS: The SF 330 submittal packages shall consist of a completed SF 330, specific information addressing each of the six selection criteria described in this Notice. Respondents are required to meet all requirements in addition to those identified as selection criteria. SF 330 submittal packages not consistent with the requirements and selection criteria of this notice may be determined unacceptable and removed from consideration. Any SF 330 submittal package, modification, or revision, that is received after the exact time specified for receipt is late and will not be considered unless the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and there is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1 s control prior to the time set for receipt of submittal packages; or it was the only submittal package received. J. SF 330 PACKAGE PREPARATION: Qualified A/E firms are required to submit ONE (1) electronic copy via email to Kyle Kiepke at kyle.kiepke@va.gov. SF 330 forms are available at: [https://www.gsa.gov/system/files/SF330-21.pdf] Electronic copy shall be in searchable PDF format of the SF 330. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9-digit zip code, phone number, e-mail address, UEI number, date of response, title, and notice identification. A table of contents shall be provided for ready reference to sections and figures. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly: SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS Sections A through D Section E Section F Section G Section H Section I Other additional information and attachments SF 330 PART II GENERAL QUALIFICATIONS (Note: Respondents shall clearly label additional information and attachments). K. FAR and VAAR: The FAR, VAAR, and VAAM citations referenced in this Special Notice can be accessed via the following links: FAR https://www.acquisition.gov/ VAAR https://www.va.gov/oal/library/vaar/index.asp VAAM https://www.va.gov/oal/library/vaam/ END OF SPECIAL NOTICE