C1DA--589-26-144, Prepare Site for High Cost Medical Equipment RFIR

The Department of Veterans Affairs, through Network Contracting Office 15 in Leavenworth, Kansas, is awarding a Firm Fixed Price contract under a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for architectural and engineering services to prepare the site at the Kansas City, Missouri VA Medical Center for the installation of two high-cost interventional imaging systems, Azurion 7 C20 FlexArm 4300mm and Azurion 7 C20, under Project 589-26-144. The procurement is governed by the Brooks Act and FAR Subpart 36, with selection based on best value determined through a trade-off process that prioritizes technical qualifications over price. Only firms verified in the SBA’s SDVOSB certification portal and registered in SAM are eligible, and all offerors must comply with VAAR 852.219-75, which restricts subcontracting to no more than 50% of the contract value for non-certified entities. Proposals must be submitted as a single PDF not exceeding 65 pages and 20 MB in size, containing a fully completed SF 330 form with resumes of key personnel, project narratives, past performance evaluations, estimating accuracy data, organizational charts, a design quality management plan, and the mandatory Certificate of Compliance for Subcontracting. The design work must be completed within 150 calendar days of contract award, and all proposed designers must hold professional licensure in Missouri or a state with reciprocity. Submission is required electronically by March 19, 2026, at 2:00 p.m. CST to matthew.finley@va.gov with a specific subject line, and no hard copies or alternative formats are accepted. The contract value is estimated between $166,276 and $1,000,000, with the actual award amount reflecting the base design scope; no options or price evaluation are included in the selection criteria. Contractors must enroll in E-Verify within 30 days of award and certify compliance with exclusions lists and employment verification requirements, with ongoing audits possible to ensure adherence to subcontracting and SDVOSB eligibility mandates.