C1DA--657-23-101JB, FCA - Replace Various Air Handling Units in Buildings 1, 3, 24, 51

Synopsis: Request for Architectural and Engineer 330 submission Solicitation: 36C25523R0035, Replace Various Air Handling Units in Buildings 1, 3, 24, 51, Project No. 657-23-101JB CONTRACT INFORMATION This A-E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAM 836.6 implemented in FAR Subpart 36.6. This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330 s from qualified Architectural and Engineer (A&E) contractors that meet the professional requirements. After the evaluation of SF330 submissions in accordance with the evaluation criteria, three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded no later than March 1, 2023. Award of any resultant contract is contingent upon the availability of funds. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to (jennifer.sotomayor@va.gov). Personal visits to discuss this announcement will not be allowed. The NAICS Code for this procurement is 541330, Engineering Services and the small business size standard of $22.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 175 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, (https://www.vetbiz.va.gov/vip), SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM.GOV): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM.GOV) database at https://sam.gov/content/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM.GOV prior to submitting their qualifications package. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/content/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54) Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: : http://www.gsa.gov/portal/forms/download/116486). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be in pdf and emailed. Completed package shall be delivered on or before January 16, 2023, by 10:00 AM CT to the following email address: jennifer.sotomayor@va.gov. Email subject line shall clearly identify Solicitation number: 36C25523R0035 and project name Replace Various Air Handling Units in Buildings 1, 3, 24, 51, Project No. 657-23-101JB The 330 submission must be a pdf document and must be below 20 MG. PROJECT INFORMATION The mission of the Veterans Affairs Saint Louis Health Care System (VASTLHCS) is to provide the highest quality health care to our nation s veterans. In order to accomplish this mission, VASTLHCS Facility Engineering Service (FES) intends to partner with an A/E Firm on a project to Replace Various Air Handling Units/Chiller in Buildings 1, 3, 24, & 51 at Jefferson Barracks (JB) Division, St. Louis, MO 63125. The renovation will address and correct poor Facility Condition Assessments (FCA s). The A/E Firm must provide Basic Professional Services as delineated in the Scope of Work. As part of the Basic Professional Services, FES expects the following primary A/E disciplines to be included: Supervisor, VPIH, Architectural, Mechanical, Electrical, Plumbing (Including Fire Protection), and Commisioning of HVAC Systems. SCOPE OF CONSTRUCTION PROJECT: The intent of this project is to correct various Mechanical Equipment rated at D or F at the Jefferson Barracks Division, in buildings 1, 3, 24, and 51. This project will replace obsolete Air Handling Equipment, Ducts & Water Distribution Piping, Engineering Control System, Heating System Control Valves & Traps, Condensate Return Station, Fan Coil Units, and Ancillary Equipment which support buildings 1, 3, 24, and 51. The existing equipment is beyond its useful life cycle by approximately 11-45 years. The Facility Condition Assessment review identified the included mechanical equipment as being rated "D and F". By building and record number, the issues shown in attachment "657-23-101JB - FCA Report" will be addressed. Items listed below are priority items that need to be corrected. More items listed on the FCA Report will be included in the design, this will be dependent on the construction budget. Replacement of this mechanical equipment will also allow VASTLHCS to reduce energy consumption and green-house gas emission pursuant to Executive Orders 13423 and 13514. Finally, approval of this project will provide improved patient Environment of Care in regard to temperature and humidity control. We consider this to be critical infrastructure, fixing our usable/needed space, and therefore addresses one of the VHA Priorities for SCIP FY2023. The project includes, but is not limited to following scope: Building 1: (2) Trane Duplex AHUs serving 3rd Floor Offices & Corridors & (1) Trane Simplex AHU serving 3rd Floor (former Animal Research) are in need of replacement due to failed compressor units. Each unit is approximately 10 tons. The Morgue Refrigeration Unit is in need of replacement. (1) 2 HP duplex condensate pump and (2) 5 HP duplex condensate pumps serving the building need to be replaced. Remove and replace Vertical R-22 AHU located in the Old Pharmacy Area in Building 1, West Wing, Ground Level Room GW04. AHU leaks refrigerant. Building 3: The 60-ton reciprocating Carrier chiller is operating at 50% capacity due to leaking/damaged coils. The chiller provides chilled water to the FCU s. This chiller should be replaced. The 2 HP duplex condensate pump serving the building should be replaced. Building 24: The 1999 air handling unit (AHU-01), serving the Canteen and Auditorium is in poor condition due to multiple chilled water and steam coil leaks . These coils have been cut and fused closed. This units need to be replaced. This unit provides approximately (20) tons of cooling. There is an old exhaust fan (1.5 HP) in the crawl space of the mechanical room that needs to be replaced. Building 51: AHU in B-105, serving the North side of the 1st Floor, is in poor condition and should be replaced. All of the FCU s are reported to operate with hot water now, instead of steam. The 1st Floor FCU s have been replaced, though the remaining FCU s (approx. 130 units) need to be replaced. The 22 VAV boxes have hot water reheat coils that are in need of replacement. Both pumps are for hot water distribution. (1) pump has been replaced and is relatively new (good condition). (1) pump is old and is in need of replacement. Both pumps are 1 HP each. There are (2) steam to hot water converters that are in need of replacement, as they re both at the end of their useful life. The VA recommends that these heat exchangers be replaced. 33 GPM @ 35' HX(2) Part# 5-260-08-072-002. EVALUATION FACTORS: Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VAAM 836.602-1. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Each page cannot exceed 81/2 x 11 inches in size. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Qualifications (SF330) submitted by each firm for Project No. 657-23-101JB Replace Various Air Handling Units in Buildings 1, 3, 24, 51 will be reviewed and evaluated based on the following evaluation criteria listed below: (1) Professional qualifications necessary for satisfactory performance of required service. The firm and A-E s on staff representing the project or signing drawings in each discipline must be licensed to practice in one of the US States. Provide Professional License numbers and/or proof of Licensure. The specific discipline which will be evaluated are: - Supervisor, VPIH, Architectural, Mechanical, Electrical, Plumbing, and Fire Protection (2) Specialized experience and technical competence in the type of work required on this project, including, but not exclusive to, seismic structural analysis and retrofit design, VA safety and physical security design, experience in abatement of hazardous construction materials, energy conservation, pollution prevention and waste reduction. Include Government and private experience on projects similar in size, scope and complexity as well as experience with project phasing in order to maintain facility operations during construction. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. (3) Demonstrated capacity to accomplish work in the required time. The general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-10(c)(1), prime contractors shall clearly demonstrate how they will meet the requirement that at least 50 percent of the design work be accomplished by employees of the concern or employees of eligible service-disabled veteran owned small business subcontractor/consultant. (4) Past Performance: Past performance on similar contracts that are complete (design and construction) that the firm has designed relevant in scope to the advertised project with the Department of Veterans Affairs, other Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Performance on past Government contracts as indicated in Federal performance reporting databases is encouraged. Failure to provide requested past performance data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. Past projects provided for reference shall be the work of the office/branch/individual team member proposed to be performing work under this contract. Project past performances that are older than 5 years will receive a lesser score than those references for projects accomplished within the past 5 years. (5) Location of Design Firm: Per FAR 36.602-1 Selection Criteria: Market research indicates that at least 3 qualified firms exist within a 500 mile radius of the VA St. Louis Health Care System Jefferson Barracks Division located at 1 Jefferson Barracks Dr. St. Louis, MO 63125. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms LOCATED WITHIN A 500 MILE RADIUS OF THE St. Louis Veteran s Affairs Medical Center (VAMC) in St. Louis, MO. Architectural Prime Contractors whose primary (i.e. headquarters, primary corporate office, main office) physical business address is within a 500 mile radius from the VA St. Louis Health Care System Jefferson Barracks Division located at 1 Jefferson Barracks Dr. St. Louis, MO 63125. and resides within the borders of the United States of America will receive a higher score on evaluations. Architectural Prime Contractors whose primary physical business address is outside a 500 mile radius from the St. Louis VA Medical Center located at VA St. Louis Health Care System Jefferson Barracks Division located at 1 Jefferson Barracks Dr. St. Louis, MO 63125 and resides within the borders of the United States of America will receive a lesser score on evaluations. Architectural Prime Contractors are required to verify the primary physical business address (described above) as part of the SF330 response. If the information cannot be verified as required, the SF330 will be found to be nonresponsive and will not receive further consideration. SF 330 submissions from companies located outside the borders of the United States of America shall not be considered. (6) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.