C1DA--A/E Design Project# 544-21-111 Upgrade Site Lighting, Charging Stations and Physical Security.

PN 544-21-111: Upgrade Site Lighting, Charging Stations, Physical Security William Jennings Bryan Dorn VAMC in Columbia, SC General Information Set Aside: Service-Disabled Veteran Owned Small Business Product Service Code: C1DA - ARCHITECT/ENGINEER SERVICES -CONSTRUCTION HOSPITALS & INFIRMARIES NAICS Code: 541330 - Engineering Services Award Item : AE Design 1. INTRODUCTION: This is a Pre-Solicitation Notice for Project Number 544-21-111 that requires Architect and/or Engineering (A-E) Design Services to upgrade site lighting, charging stations, physical Security at the William Jennings Bryan Dorn VAMC in Columbia, SC 29209. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE SUBMITTED SF-330s. The contemplated A-E Services that are anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6. This procurement is subject to the availability of funds. The Government is under no obligation to award a contract as a result of this announcement. 2. SUMMARY OF SERVICE: This project is to improve existing lighting and provide new lighting and security as well as add charging stations for the VA electrical vehicles (carts) throughout the Columbia VA Healthcare System in walkways, parking lots, between buildings and intersections. A photometric study shall be completed to properly decipher new locations for lighting throughout the campus. New parking lots have been added to the Columbia VA Healthcare System and need new lighting for veterans and employees as they walk to and from their vehicles. Existing areas of the campus are also in need of additional lighting as veterans and employees walk through cross walks and other pathways such as between buildings B6 and B9. Other existing areas, as in between buildings and tree covered walkways are also in need of new lighting. Areas in which new buildings have been added, such as Fisher house, have walkways that are in need of lighting for the walking areas and parking areas. Security cameras are also needed in many of the same areas for police assistance in remote areas such as overflow parking lots 2A, between buildings B6 and B9 and besides roadways and corridors for buildings B3, B1 and B2 just to name a few. New power sources for the added lighting as well as the additional charging stations should have a power meter that will work with current Columbia VA Healthcare System siemens systems to show additional power use throughout the campus. Project Goals Increase and improve campus lighting for the safety of Veterans and employees Increase and improve campus security monitoring for the safety of Veterans and employees Add charging stations for VA electric vehicles Add necessary electrical power for new lighting, cameras and charging stations Add a power metering capability for the additional power being used Project Objectives The project design shall account for: Veterans and employee staff walking throughout the campus Increase security monitoring throughout campus Additional charging stations Overhead rain protection over new and existing cart staging and parking areas Additional power consumption Metering method for additional power consumption The project design must provide upgrades for: New lighting for areas with insufficient lighting levels Security cameras added where insufficient coverage exists New charging stations Power stations and conduit throughout campus to add lighting, cameras and charging stations as needed Power monitoring for light and charging station sources The project design must correct the following: Poor lighting throughout the campus Lack of security cameras throughout the campus Insufficient amount of charging stations throughout Insufficient power for added lighting, cameras and charging stations 2. DESCRIPTION: The Contractor (herein referred to as A/E ) shall provide Architect/Engineer (A/E) services to design a construction project at the Columbia VA Health Care System (CVAHCS) in accordance with this design scope of work. The A/E shall provide a complete design for all areas and requirements described within the document. The design shall be developed to support a complete and independent set of construction documents. The A/E shall provide the following actions as part of the contract: Part 1A Investigative Services include but not limited to: Complete validation of existing conditions, studies, user interviews, and field investigation Developing all background files required to generate accurate construction documents Provide all surveys to determine presence of hazardous material. Complete administrative tasks such as meeting administration and recording minutes All other requirements listed within the scope of work Part 1B Construction Document Development include but not limited to: Complete drawing sets Complete specifications Complete design narratives Complete construction cost estimate Anticipated construction schedule to develop construction period of performance Level 2 work breakdown structure. All other requirements listed within the scope of work Part 2 Construction Period Services include but not limited to: Periodic site visits to inspect ongoing construction Construction submittal review and approval Serve as Commissioning Agent Inspections for construction contract compliance All other requirements listed within the scope of work Anticipate Construction Locations: This project impacts multiple locations and facilities arounds station. The design will involve identifying source or tie-in locations within existing facilities, routes to extend infrastructure to the exterior, and site design to show locations of the new equipment and infrastructure requirements supporting the new equipment. Construction area staging, contractor trailers, and dumpster locations will be required to be identified on the construction documents. 3. FINAL CONSTRUCTION DOCUMENTS: Drawings for Bid, including cost estimates, specifications, and calculations, shall be completed within 300 calendar days after date of Award. 4. All offerors are advised that in accordance with VAAR 836.606-73, the total cost of the contract for A-E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm selected to complete the design. 5. Interested firms should email their submissions to: contact@example.gov The SF-330s are due on August 20, 2023 at 5:00 PM (Eastern). Use the instructions located in section thirteen (13) below for submitting your SF-330. ONLY EMAIL RESPONSES WILL BE ACCEPTED: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Selection shall be in order of preference from the firms considered Most Highly Qualified. Questions may be directed only by e-mail to contact@example.gov. 6. In accordance with FAR 36.209 Construction Contracts with A-E Firms and 36.606 (c), all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement. 7. Security Issues, Late Bids, Unreadable Offers (a) Late submission of offers are outlined at FAR Parts 52.212-1(f) and 52.215-1(c). Particular attention is warranted to the portion of the provision that relates to the timing of submission. (b) Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. (c) To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as unreadable pursuant to FAR Part and FAR 15.207(c). (d) Password protecting your SF-330 is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated Government individuals. 8. The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 Architect-Engineer Services. Additionally, this solicitation is also issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors. Pursuant to 38 USC 8127(d), competition is restricted to SDVOSB construction firms, as there is a reasonable expectation that two or more offers from SDVOSB contractors will be received under this solicitation. Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz.gov at the time SF-330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror s proposal/SF-330 being deemed not acceptable. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 9. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $1,000,000.00 and $5,000,000.00. (a) Contract Award Procedure: At time of award, the contractor must be certified by VetBiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of an SDVOSB to be VERIFIED by CVE and VISIBLE in VetBiz shall result in elimination from consideration as a potential contract awardee. Failure of a SDVOSB to be registered in SAM at the time of contract award shall result in elimination from consideration as a proposed contract awardee. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. (b) The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. (c) The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. 10. The awarded A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A-E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The NAICS code for this project is 541330 with a small business size of $25.5 million. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF-330 in the Find a Form block and click on search. 11. Evaluation Criteria are provided below and listed in descending order of importance. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Basis of Evaluation: Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation. Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company. Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation. Specific emphasis of experience and technical competence shall be geared primarily towards electrical systems design, while also demonstrating competence with related structure, fire protection, and healthcare facility design. Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive. Failure to provide requested data may negatively impact an Offeror's rating. Submission requirements: Submit a summary sheet for the Offeror and each key consultant. Each summary sheet shall not be more than one (1) page in length, and no more than fifteen (15) pages total. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules. Basis of Evaluation: Past performance is a measure of the degree to which an Offeror satisfied its customers needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to: The customer s assessment of the Offeror's commitment to customer satisfaction; Timely delivery of quality work; The Offeror's record of conforming to contract requirements and applicable codes, standards, laws, and regulations; Successful implementation of the Quality Control Plan and quality control procedures; Addressing design errors/omissions timely; Providing Construction Period Services satisfactorily to customers; Adherence to approved schedules; and, History of timely and professional communication and cooperative behavior. Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.). Provide information supporting favorable cost control, quality of design submissions, and schedule compliance. Include a discussion on the Offeror s record of significant claims for improper or incomplete design services. Higher ratings may be given for work performed on VA Medical Center campuses. Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating. Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award. Data from other projects not included in b) above are acceptable under past performance (such as cost control or schedule delays) in tables or charts. Submission requirements: Complete using block H. of the SF 330 describing the Offeror s past performance. The summary sheet shall be not more than two (2) pages in length. AE Firm s customer should Provide a Past Performance Questionnaire (PPQ) for each submitted project under Specialized Experience criteria, above. PPQs must be sent directly to Contracting Officer, David Parente at contact@example.gov prior to submission due date/time. Offeror risks receiving a lower rating if fewer than three (3) are received. Data from other projects not included under Specialized Experience criteria are acceptable (such as cost control or schedule delays) in tables or charts. AE Firm to submit a Summary sheet describing the Offeror s past performance. The summary sheet shall not be more than 2 pages in length. Past Performance Questionnaire Submittals: Past Performance Questionnaires (Attachment 1 to this Notice): Respondents shall complete the Cover Letter and Section A. (AE Firm Information) of the Performance Questionnaire (Attachment 1). AE Firm s customer shall provide it to NCO 7 representative prior to submission due date/time. Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to the Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract . Sections B through D of the questionnaire shall be completed ONLY by the contract customer. The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 7 electronically by the SF 330 submittal package due date identified in the Notice. Past Performance Questionnaire sections B through D will not be accepted from Respondents. Questionnaire sections B through D must come directly from the Respondent s contract customer. The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses. The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 7 at the address listed in this Notice, no later than the SF 330 submittal package due date designated in this Notice. Respondents are notified that NCO 7 may use any additional sources of information (such as, but not limited to the Contractor Performance Assessment Reporting System (CPARS) to determine a Respondent s relevant experience and past performance as part of this evaluation. Professional qualifications necessary for satisfactory performance of required. services. Basis of Evaluation: Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes. The Offeror shall have a professional engineer, registered in any state in the United States, knowledgeable in their appropriate design discipline, to be the lead designer responsible for reviewing and approving design submissions. The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.). Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions. The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together. Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as professional engineer/architect registration, involvement, and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc. Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered non-responsive . Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating. Submission Requirements: Submit personal resumes and relevant information for key and responsible personnel on SF330 documentation. SF330 documentation shall not be more than one (1) page in length, and not more than fifteen (15) total pages. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. Basis of Evaluation: Evaluation of the Offeror s knowledge, skills, and abilities to complete necessary Construction Period Services (CPS) to support successful project completion. Provide a narrative describing the below services, but not limited to: Professional field inspections, both scheduled and emergent; Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.; Review of construction submittals for design conformance, variance, and applicable code/standard compliance; Providing timely and complete responses to requests for information; Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications; Providing record drawing documentation; Process for correcting design errors/omissions identified during construction; and, Other requirements defined under CPS in the Statement of Work. Submission Requirements: Provide a narrative that describes the Offeror s performance completing CPS for construction. Narrative shall not be more than one (1) page in length Location in the general geographical area Columbia, SC, and knowledge of the locality of the W.B.J. Dorn VA facility. Basis of Evaluation: Offeror s will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in the Columbia, SC geographical area. If prior experience in Columbia, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design. Data from other projects are acceptable to highlight knowledge of the Columbia, SC geographical area. Offerors that submit relevant projects outside of the Columbia, SC geographical area may be given a lower rating than projects within the Columbia, SC geographical area. Submission Requirements: Provide a narrative that describes the Offeror s experience in the Columbia, SC geographical area. Narrative shall not be more than one (1) page in length. Implementation of a Design Quality Assurance/Quality Control (QA/QC) Plan. Basis of Evaluation: Provide a Preliminary Design QA/QC Plan and associated procedures to be utilized on this solicitation that demonstrates that the design submissions, drawings, plans, specifications, submittal logs and other relevant information will go through a rigorous review process and coordination effort within the A/E firm and with subcontracted firms. Denote industry standards, best practices, and performance improvements taken to increase efficiency and quality, Identify the roles and responsibilities of the major personnel of the Offeror. It is expected that a Principal of the Offeror, knowledgeable and engaged with the project, reviews and approves submissions prior to their submission. Identify the key personnel that are expected to be accountable for the implementation of the QA/QC plan and responsible for completion of contract requirements. Depict the successful implementation of the QA/QC plan/procedures in the submitted relevant projects. Failure to provide QA/QC plan/procedures for each project may negatively impact an Offeror s rating. Describe the process for finding and mitigating design errors/omissions during design. Submission Requirements: Provide a preliminary Design QA/QC Plan and any associated procedures to be utilized for this solicitation. Provide a summary sheet depicting the successful implementation of the Design QA/QC Plan. The summary sheet shall not be more than one (1) page in length. Capacity to accomplish the work in the required time. Basis of Evaluation: Identify the Offeror s past, present and projected future workload, including VA contracts over the previous 12 months. Describe the Offeror s capacity to incorporate this solicitation s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new project. Evaluation of this factor will be an assessment of the Offeror s ability to complete design documents within the period of performance and meet solicitation requirements. Data from other projects are acceptable in tables or charts. Higher ratings may be given for this criterion when information provided exceeds the minimum requirements. Submission Requirements: Provide a narrative that describes the Offeror s work capacity. Narrative shall not be more than one (1) page in length. The extent to which potential contractors identify and commit to the use of service- disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Basis of Evaluation: Offerors shall be evaluated based on their utilization plans for service- disabled Veteran- owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses. Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation. Submission Requirements: Provide a narrative that discusses the Offeror s approach. Narrative shall not be more than one (1) page in length.