C1DA--A-E, 544-25-125, Design Replacement Dental Vacuum System

THIS PRE-SOLICITATION NOTICE IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED. Project: 544-25-125 Replace Dental Vacuum System Work Location: Wm. Jennings Bryan Dorn VA Medical Center, Columbia, SC 29209 Estimated/Target Completion Period: 145 Calendar days after Award. Construction Magnitude: Between $100,000 and $250,000. NAICS: 541330 - Engineering Services Small Business Standard: $25.5 million Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase. The anticipated award date of the proposed A-E Contract is on or before September 30, 2025. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 12:00 PM (EST) January 13, 2025. ***ATTENTION*** Acknowledgement e-mails will be sent from the CO upon receipt of a submission. If an acknowledgement is not returned, the firm should contact the CO at contact@example.gov and +1 (555) 000-0000. PROJECT OVERVIEW: The Columbia VA Health Care System requires a designed solution to repair or replace the dental vacuum system to include all piping, pumps, vacuums, filters, separators, valving, motors, starters, controllers, and all other necessary components to provide a completely new system. The current system is not functioning properly and believed to be caused by the current configuration, component locations, and length of installed vacuum piping. The end result of the contract is a complete set of construction documents to repair or replace the existing dental vacuum system that are prepared for solicitation for construction. SDVOSB SET-ASIDE: This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under the authority of 38 U.S.C. 8127(d). To be eligible for award the SDVOSB you must be considered small under the relevant NAICS code. SDVOSB contractors must be verified and viewable in SBA VetCert: https://veterans.certify.sba.gov/ prior to submission of proposal and prior to award of contract with VAAR 804.1103-70. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from further Government contracts. Eligibility determination is performed by the Center for Veterans Enterprise (CVE). Eligible SDVOSB concerns must also be registered at the following websites: System for Award Management (SAM): https://www.sam.gov VETS-4212 Federal Contractor Reporting https://www.dol.gov/agencies/vets/programs/vets4212 Important Notice: Prior to submitting a proposal under this SDVOSB set- aside solicitation; offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) SBA VetCert: https://veterans.certify.sba.gov/ and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. In order to assure compliance with FAR Clauses, 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION), all firms submitting a SF 330 for this pre-solicitation notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm s SF 330 submittal as nonresponsive and preclude further evaluation. FAR Part 36.6 (Brooks Act) selection procedures apply. The A-E Services listed herein is being procured in accordance with the Brooks Act (Public Law 92-582) as implemented in FAR 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the state of Georgia. SF330s shall be organized in the following order: Cover Sheet (one-page limit) Design team background with locations of supporting offices (one-page limit) Design team organizational structure with key discipline roles (one-page limit) Factor 1 Specialized Experience (one page per project limit) Factor 2 - Professional Qualifications (one page per resume limit) Factor 3 Past Performance Summary Sheet (one-page limit) Factor 4 - Capacity (one-page limit) Factor 5 Knowledge or Location (one-page limit) Factor 6 SDVOSB Inclusion Statement (one-page limit) Full CPARS/PPQs Documentation for Factor 1 Projects (20-page limit) Additional Information (10-page limit) SF330s received out of sequence will be viewed negatively. SF330 Specific Requirements: All SF330 pages shall be PDF searchable for items 1 through 11 and item 13. Full CPARS and PPQs may be scanned. Start each factor response on a new page. Use no less than 11-point font. All text and images containing text is legible when printed on 8.5 x 11 paper. The evaluation board will not seek clarification regarding illegible text. Primary Selection Criteria (listed in descending order of importance): Factor 1 Specialized Experience (Sections F, G and H): Specialized experience and technical competence in the design and construction period services will be required to perform throughout the life of the contract. Projects experience pertains to the types, size, recency, cost, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Page Limit One page per project. Five-page total for Factor 1. Information provided on additional pages beyond the one page per project limit or beyond the five-page total limit will not be included with the review. Relevant Project Experience: Submit five (3) projects that meet all criteria shown below. Relevant Project Type Design-Bid-Build projects involving site investigation, schematic design, design development, and construction documents. Dental vacuum system replacements, Renovations of dental clinics that include new dental vacuum systems, and new building construction that include new dental vacuum systems are acceptable project types. Masterplan and RFP development for design-build contracts will not be viewed as relevant. Relevant Project Size Systems service five dental chairs or more. Relevant Project Recency Project construction must be complete or substantially complete within the past five years of the solicitation due date. Substantially complete is defined as 80% or greater of the construction project is complete at the time of the solicitation due date. Relevant Project Cost - Construction project cost must be greater than $75,000 Relevant Project Complexity The project narrative description must indicate experience with all the following criteria: Designing main vacuum systems that include amalgam separators for Dental Service lines. Designing infection control risk mitigation plans Designing new pump/vacuum drive and controller system The relevant project criteria listed above is the minimal information required for acceptable project relevance. Additional value will be considered for projects which convey expertise with the following categories and will potentially increase the overall rating for this factor. Projects that do not convey additional value expertise will not be considered a weakness. Additional value expertise includes: Experience with the submitting firm serving as the prime contractor leading a multi-discipline team through investigative, design, solicitation, and construction period services. These services must be documented for each project narrative. Designing hazardous material abatement plans Experience with recent projects intended to support service line Dental Service Lines. VA Projects showing documented experience with Implementing VA design guides and standards from the technical information library. Experience with recent projects located in the Columbia, SC, South Carolina midlands area, or adjacent counties. Experience with recent projects that include implementing VA CAD and BIM standards. Submissions shall include no more and no less than three (3) type projects of recent and relevant Government and private experience projects similar in type, size, recency, and complexity, cost, and experience with the type of projects/competence above. Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together as a cohesive unit on the provided relevant projects. An acceptable rating will be given if all key disciplines are shown, and each discipline participated with at least one project listed on section G. Proposed design team members that do not have experience with any of the five submitted example projects as shown in section G will be viewed negatively. Factor 2 Professional Qualifications (Sections C through E) necessary for satisfactory performance of required service. The AE shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. The design firm and A-E staff representing the project must be licensed to practice in any state of the United States of America. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered to sign drawings in each discipline must but does not have to be registered in the state where the project is located. The licensed professional must hold current licensure for said discipline to practice in any state of the United States of America. Engineer-in -training (EIT) is not considered a professional licensure. Page Limit One page limit per position resume 8 pages total for Factor 2. Information provided on additional pages beyond the 8-page limit will not be included with the review. Resume Requirements - A resume for each of these key positions MUST be provided identifying their specific role, via Section E in the SF330. Key positions and disciplines required for this project include, but are not limited to, the lists of professionals with required licensure and preferred licensure below. An unacceptable rating may be given if resumes are not provided for all roles listed. Positions requiring professional licensure. Not providing the professional licensure will be viewed negatively and will not be compliant with the solicitation. Architect Mechanical Engineer Electrical Engineer Fire Protection Engineer Plumbing Engineer Key positions with preferred qualifications. Design team professionals that have obtained the indicated preferred licensure may be viewed more favorably. Not providing the professional licensure will not be viewed negatively and will not reduce the overall rating for this factor. Higher value will be given for professionals with the preferred professional licensure. Quality Control Manager - Either CQM, CQE, Lean Six Sigma Black Belt, or experience with minimum five projects were served as QC Manager. Project Manager - Project Management Professional (PMP) certification or more than 10 years experience with managing A/E design projects. Construction Cost Estimator - ASPE Certified Professional Estimator (CPE) Certification Multi-function roles are allowable for the following positions and may be shown as multi-role positions on the resumes: Mechanical and Plumbing Engineering. Architect, SEPS Manager, BIM Manager, Interior Designer Electrical Engineer and RCDD Project Manager and Quality Control Manager Include the home office location for each key discipline identified on each respective resume in Section E block 15. The criteria listed above is the minimal information required for acceptable professional qualifications. Additional value will be considered for each key position and will potentially increase the overall rating for this factor and shall not exceed the prescribed page limit. Key personnel having greater than 10 years experience in the practicing field. Key personnel with greater than five years employment with the proposed design team firm. VA design and construction experience within the past five years. Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 3 Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules along with the firm s history of design error, omission, and/or deficiency claims. Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a VA CPARS entry. VA CPARS are not required to be submitted with the SF330 submission. However, if the VA CPARS is not included with the SF330 submission, then the contract number for the project must be submitted for each project provided in Section F so CPARS can be reviewed in the database. Please note we are unable to review any CPARS from other Federal Agencies, outside of the VA. For any project that does NOT have VA CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF330. If the firm (Prime or Subcontractor) was not the Prime Contractor on any project submit-ted in the SF330 a PPQ must be provided listing their specific role as a subcontractor. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion. The Government may also consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330. For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any CPARS and PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit. Page Limit Provide no more than one page total for this factor for the summary page. Full CPARS/PPQ documentation shall be included on additional pages with the SF330 and will not count towards the total page count. Provide a summary page that provides the factor s required information. For each of the five projects, provide the following information. Project Information (each project for Specialized Experience) Past Performance Record Type (PPQ or CPARS) Contract Number Point of Contact (Name, Phone, Email, Job Title, POC Role) AE Firm Role with Project (Prime or Subcontractor) Category Ratings Provide complete CPARS (or PPQs if CPARS is not available) for all sample projects after the SF330 Factor 8 section. The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor. Locate this documentation after the complete CPARS/PPQ documents. Additional value documentation shall not exceed five pages. Letters of appreciation or accolades from previous projects Industry recognition or design awards Any other information the design team wishes to include for this factor so long as the five-page limit is not exceeded. Factor 4 Capacity (section H): The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any Federal Agency, and Private Sector during the previous twelve (12) months and the full potential value of projects forecasted within the next twenty-four (24) months any current indefinite delivery contracts that the firm has. Include the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members, including sub-consultants. Also, the offeror must provide the completion percentages and expected completion date for all the VA projects current and forecasted. awarded in the previous 12 months. Please ensure the capacity applies toward the team/personnel provided in the SF330. The information for this factor shall be provided in Section H of the SF330. Page Limit Provide no more than two pages total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Include a table that conveys each key discipline, quantity of current design project workload, quantity of current construction period service workload, estimated future design load, estimated future construction workload, quantity of current IDIQ contracts, total IDIQ contract capacity, total remaining IDIQ capacity, and percent the key discipline is available. For example: Key Discipline Total # of Current Design Project Workload # of Current Construction Project Workload Estimated # of Future Design Project Workload Estimated # of Future Construction Project Workload Quantity of current IDIQ contracts involved with Total IDIQ capacity all contracts (millions) Total IDIQ remaining capacity (millions) Percent Available Capacity Architect 6 7 6 7 4 $1M $2M 45% Mechanical Engineer 4 8 3 8 2 $1M $1 10% Add Disciplines as Required The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor. Do not include additional pages in the additional information section. Providing a narrative conveying the design team s approach on how new work will merge with the current workload. Provide a narrative describing the process regarding replacement of key disciplines should one decide to leave the design team. Convey how the design team can maintain schedule if a key discipline member is no longer available? Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 5 Knowledge of Locality (Section H). Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Page Limit Page Limit Provide no more than one page total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Provide an individual narrative conveying knowledge of the locality for each of the following categories: Local conditions or project site features Climatic conditions Geologic features Working with and local construction methods Working with local laws and regulations The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor so long as the page limit is not exceeded. Do not include additional pages in the additional information section. Experience with seismic designs applicable to the Columbia, SC area. Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 6 Use of Service- Disabled Veteran-Owned Small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Offerors shall be evaluated based on their utilization plans for service- disabled Veteran- owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses. Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation. Page Limit Page Limit Provide no more than one page total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Provide a listing of all consulting firms and business government certification(s). Indicate the anticipated percentage of work the consulting firm will perform. The criteria listed above is the minimal information required for acceptable factor compliance. The higher percentage of certified SDVOSB firms included with the design team may provide additional value and potentially increase the overall rating for this factor so long as the page limit is not exceeded. Do not include additional pages in the additional information section.