C1DA--Sources Sought A/E F-Wing Roof 558-22-150

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited. The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for Architect-Engineer services to complete the below scope of work. The place of performance will be the hospital campus located at the Durham NC Medical Center Campus. Forward all questions to the point of contact identified below. This is not a pre-solicitation notice, but the magnitude of construction for this project is currently between $1,000,000 and $5,000,000 this is subject to revision prior to release of a solicitation. The proposed NAICS 541330 - Engineering Services is applicable to this acquisition; with a size standard of $25.5 Million. The proposed PSC code is C1DA Architect and Engineering Construction: Hospitals and Infirmaries Scope of Work: The Architectural and Engineering (A/E) consultant shall provide all necessary A/E services to prepare complete contract drawings, specifications, technical reports, cost estimates, construction schedule plan (E.g., Gantt Chart), site visits and technical construction support associated with the F-Wing Roof Replacement in Building one at the Durham Veterans Affairs Health Care System (DVAHCS). The existing F-wing roofs, installed in 2003 (R1FF and R1FG) and 2005 (R1FA-R1FE), as provided in Table 1, are at the end of their useful lives. These roofs are either Thermoplastic Polyolefin (TPO), Ethylene Propylene Diene (EDPM), or ballast roofing system type. Several occurrences of water leaks and infiltration into the Cardiac Cath Lab have canceled multiple patient appointments and prevented patients from receiving life-saving patient care. Occurrences of leaks have also been reported in other areas of the F-Wing or adjacent wings on the 3rd floor, affecting patient care and staff. To mitigate existing and future water leaks, work will comprise, but not be limited to, the following specialties required to satisfy the proposed project scope and objectives stated in the next section: architectural, civil, mechanical, electrical, and other pertinent specialties. Total time to accomplish Schematics, DDs, and CDs through final reproduced bid documents shall be 180 calendar days from the issuance of the Notice to Proceed corresponding to the Design Kick-off meeting. See Table 1 for approx.. square footage data. Table 1: Building #1 F-Wing: Re-roofing Areas. Building Roof Area Year Installed Type of Roof Previous Project No. Approx. Square Footage R1F 2005 TPO 558-03-105 62,385 R1FA 2005 R1FB 2005 R1FC 2005 R1FD 2005 R1FE 2005 EDPM R1FF 2003 TPO + BALLAST 558-313 2,772 R1FG 540 R1H EDPM 1,024 R1BST 2005 EDPM 558-03-105 220 TOTAL Reroofing: 66,941 Anticipated Design completion (from Notice to Proceed): 180 calendar days; includes VA design reviews. Procurement timeframe: 180 days from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process. Construction period services: 365 calendar days from construction award date Total contract period: 725 calendar days Initial PDT Meeting 0 days Design Development Documents (35%) 70 days (PDT Meeting) 84 days Design Development Documents (65%) 116 days (PDT Meeting) 130 days Design Development Documents (95%) 158 days (PDT Meeting) 172 days Final Construction Bid Documents 180 days (12 Sets of Drawings and Specifications) (See Table 2) Table 2: Submission Schedule and number of drawing sets per submission Work Element Drawings Total Copies Duration between Milestones in Workdays from NTP Days from NTP Initial NTP Meeting - 0 0 Schematic Design Submission (35%) 2 70 70 Schematic Design Review Meeting - 14 84 Design Development Submission (65%) 2 32 116 Design Development Review Meeting - 14 130 Construction Documents and Back check Design Submission (95%) 2 28 158 Construction Documents and Design (95%) Review Meeting - 14 172 Final 100% Bid Document Check Set Review 2 8 180 Total 12 Copies 180 - The A/E shall prepare a submission schedule based on their understanding of the design, allocated time for each applicable phase, and their staffing workload. The schedule is negotiable so that the timeframes are mutually agreeable to the A/E and VA. Small Business Requirements For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for SDVOSB and/or VOSB firms registered in the VIP database, in accordance with priorities set by regulation. Instructions to Responders All interested parties should respond, in writing via email to the contract specialist, Erica Manglona at erica.manglona@va.gov and Contracting Officer, Vangie Miller, vangie.miller@va@gov . No telephone inquiries will be accepted. Your response is requested by Thursday, January 15, 2024, at 10:00 AM EST. In your response, please include the following: Company name Address Point of contact with email and phone number SAM Unique Entry ID number and evidence of current SAM registration (see https://www.sam.gov for more information) Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.) Proposed NAICS code (if different from above) Proposed PSC code (if different from above) Capabilities statement, to include experience with contracts of similar scope and magnitude. Is the anticipated period of performance appropriate for this project? Is there anything that would deter you from responding to this requirement?