C1DZ--Project 502-20-113 Architectural/Engineering Consultant (A/E) Design anti-ligature renovations

36C25621R0032 AMENDMENT TO EXTEND THE SF-330 DATE CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310 and the applicable Small Business Size Standard is $7.5M. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov and the Vendor Information Pages database at http://www.va.gov/osdbu well as have submitted the current cycle VETS-4212 Report http://www.dol.gov/vets/programs/fcp/main.htm (for contracts in the amount of $150,000 or more). The SAM clause at FAR 52.204-7 changed effective (Oct 2018) and now requires that offerors be registered in the SAM database at the time an offer is submitted and at the time of contract award. According to FAR 52.204-7, registered means, among other things, that the record in SAM be marked as Active . Therefore, failure of a proposed SDVOSB to be registered at the time the SF 330 is submitted and at the time of contract award shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $25,000 and $100,000. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAM M836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Alexandria Health Care System Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Professional qualifications necessary for the satisfactory performance of required services; (FAR 36.602-1 (a)(1)) provide key personnel, it is expected that the individuals identified as key personnel will be performing tasks under the resulting contract. Include resumes for key personnel of proposed sub-consultants for all engineering disciplines: electrical, data communication, mechanical, civil, structural, environmental, interior design, LEED, commissioning and cost estimating. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (FAR 36.602-1 (a)(2)) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates (VAAM M836.602-1 (6)(ii)) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (FAR 36.602-1 (a)(4)) be sure to include all past performance Department of Veterans' Affairs (include knowledge of VA design standards, technical manuals, and specifications)(provide no more than five (5) recent projects); Capacity to accomplish the work in the required time; maintaining project schedules and project budgets. Cost control effectiveness and estimating accuracy. (FAR 36.602-1 (a)(3)) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; (FAR 36.602-1 (a)(5)) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. (VAAM M836.602-1 (6)(i)(A)) SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Alexandria VA Health Care System Network Contracting Office (NCO 16) ATTN: Gina Roach, CO 2495 Shreveport Highway, 71 Room 212A Pineville, LA 71360 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C25621R0032. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. (b) Firms that meet the requirements listed in this announcement are invited to submit four (4) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 10:00 A.M. (CST) on Tuesday, JANUARY 5, 2021. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the seven (7) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. PROJECT INFORMATION: Department of Veterans Affairs Building 9 3rd Floor Anti-Ligature Renovations 502-20-113 Alexandria Veterans Health Care System (VAHCS) A/E Design Scope of Work Definitions and Acronyms Pre-Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), Request for Proposal (RFP), Certified Independent Third-Party Safety Professional (CITP) National Fire Protection Association (NFPA), The Joint Commission (TJC), Facilities Condition Assessment (FCA). Competent Person (CP), Contracting Officer s Representative (COR), Central Energy Plant (CEP) General Requirements The Architectural/Engineering Consultant shall provide all architectural and engineering services necessary to prepare complete contract documents consisting of specifications, drawings, and any other documents for bidding purpose and A/E construction period services for preparation of construction documents, cost estimates and other items as indicated to accomplish the making of rooms ready to house patients in the Acute Mental Health Facility. Location of work is on the 3rd floor of Building #9 located at the Alexandria Veterans Affairs Health Care System, 2495 Shreveport Highway, Pineville, Louisiana 71360. Work must be coordinated closely with the COR and must be completed within 75 calendar days from Contracting issuing the Notice to Proceed. Work shall include, but is not limited to, the above detailed requirements which are to be considered a basic part/minimum requirement of this project and shall be fully developed by the A/E, discussed and resolved with Alexandria VA Health Care System staff. The A/E shall schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications for building 9 3rd floor anti-ligature renovations. At least one additional site visit is necessary during the design phase. The A/E shall perform any other necessary investigative work, i.e, meet with or communicate with VA staff regarding design layout. This entire project shall conform 100% to all VA standards and specifications, Federal Regulations, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. In addition, any part of any VA specification that is not up to current design and construction practice shall be brought to the attention of the CO and COR for further evaluation. Design is to follow all information outlined in VA Technical Information Library (TIL) located at http://www.cfm.va.gov/til/spec.asp unless otherwise approved in writing by VA. The design and resulting construction must, as a minimum, be in accordance with all applicable codes, (NFPA, JCAHO, NEC, UPC, UMC, ASME, ASHRAE, EPA), Controlled Environment Testing Association (CETA) and Department of Veterans Affairs (VA) publications, Master Construction Specifications, Construction Standards, Design Guides and Standards. All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, ASHRAE, OSHA, IBC 2009, IPC 2009, IMC 2009, NFPA, ABA, ABAAS, ADAAG and NEC building codes and standards. Survey report should be generated within 1 week of site visit. The A/E, with the aid of VA staff is to perform all necessary testing and investigative work required to adequately design the project. Utilizing as-built drawings provided by the VA and design staff site visits, the A/E will investigate scope of required new construction. The A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions that the firm will take during the design process to ensure a quality finished design is achieved. DESIGN CONSIDERATIONS: Design shall include, but is not limited to, the following: VA specification guidelines. Construction drawings Construction cost estimate ASHRAE design considerations Other necessary design considerations. DESIGN REQUIREMENTS include but are not limited to the following: The Architectural/Engineering Consultant (A/E) shall provide all Architectural and Engineering Services necessary to prepare complete contract documents consisting of specifications, drawings, and any other documents for bidding purposes and A/E construction period services to include but not limited to the following: The A/E will evaluate the entire project and make recommendations how to phase the project. This contract will provide for complete site investigation, design (construction documents), construction period services (CPS) and construction site visits. This floor will be evacuated so phasing may not be required. Schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer, Maintenance and Operations, and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications to renovate building 9 3rd floor ligature issues. Install and/or replace the following (all items must adhere to MHU design guidelines and MHEOC checklist): Sinks, toilets, shower heads, mirrors, lexan exterior window coverings, water fountains, corner guards, padded flooring for seclusion room and door hardware where applicable. Remove any mounted fixtures not necessary for patient rooms. Purchase, fabricate and install a sally port system at the entrance of the 3rd floor next to elevators. Purchase and install a camera system per MHU design guidelines and the MHEOC checklist and supplied layout. Design a nurse call system for all toilet and shower areas. All screws used on this floor must be tamper resistant. If not tamper resistant, replace with tamper resistant. Velcro secured curtains must be installed between patient rooms and bathrooms as well as shower rooms. Fill any holes in doors to remove potential anchor points. Install a new door on east side of quiet room leading into day room (see layout). Patch, repair & paint sheetrock on walls and ceilings to existing or better condition, as needed, due to demolition. Install card readers on rooms 319 and 320 and tie into existing system. Run CAT 6 cable for data drops as necessary to accommodate office staff in nursing station and offices. SPECIFICATIONS The design shall be in accordance with the VA Master Specifications (table of contents provided) and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. A/E to develop and include any applicable specifications. In addition, include the MHEOC Survey Form and Mental Health Design guidelines (provided). Period of Performance The delivery date for this contract shall be 75 days from Notice to Proceed. Quality Assurance/Quality Control The A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions that the firm will take during the design process to ensure a quality finished design is achieved. Cost Estimate A Detailed estimate of construction cost and market study/survey shall be provided with each design submission Drawings This project will utilize AutoCad version 2019. All VA design guides and requirements can be found at: http://www.cfm.va.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent requirement shall govern. All drawings must be bundled using the e-transmit function. Utility Survey During the design phase, the A/E will coordinate with VA staff to obtain utility information to facilitate the design. Otherwise, what is not obtained shall be surveyed to the extent necessary by the A/E. A/E shall procure any services (to include, but not limited to any applicable utilities for 3rd floor of building 9) required to adequately test and determine the capacity of the existing utility system. Fire Protection Engineer Review and Certification The A/E shall have the design plans and specifications reviewed by a registered Fire Protection Engineer (FPE) to ensure the design proceeds in accordance with Life Safety Code and applicable National Fire Protection Association codes. The FPE s review comments shall be provided along with each design submittal starting with the 50% design drawings. With the final 100% construction documents submittal, provide a final certification letter from a registered FPE stating that the final plans and specifications are in compliance with the current LSC and NFPA codes. 3rd party fire protection review is required. A/E has 15 days to correct issues cited. Physical Security and Blast Design The design shall be in accordance with the latest edition of the physical security design manual for VA facilities, life-safety protected/mission critical facilities as applicable. Commissioning The construction and intended use require commissioning. The A/E shall incorporate the VA s commissioning specification into the design and complete set of construction documents as applicable. The construction contractor shall procure the 3rd party Commissioning Agent to oversee and execute the contract required commissioning activities during construction. Government Furnished Information The following is a list of government furnished information found on the VA s Technical Information Library website (http://www.cfm.va.gov/TIL/) to be used for this project, as applicable: PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides Uniform Federal Accessibility Standards (UFAS) ABAAS (Architectural Barriers Act Accessibility Standards) Physical Security Design Manual for VA Facilities, Life-Safety Protected NOTE: Utilize the latest version of guidance at time of design award Submission of documents Verify ALL dimensions and equipment requirements. The design documents shall incorporate proper construction phasing of work within the project period of performance. Design drawings shall include all demolition and new work, and in sufficient detail to provide for a thorough review by the VA. The work (design and construction) shall include, but not limited to, demolition, structural, shielding, electrical, HVAC & plumbing upgrades as required to meet new space function and equipment requirements and new finishes. The A/E shall develop 50% & 100% (Final) plans and specifications for review and approval by the VA. The VA staff shall have a minimum number of calendar days to review and coordinate each A/E design submissions broken down as follows: 50% (R1)- ten days (10), 100% (R2)- ten days (10). If the VA workload does not allow for a thorough review within this timeframe, the A/E shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond what is specified above. The following specifies the documents, etc., required to be submitted by the consultant to the Contracting Officer for distribution for each scheduled review and the due dates for each submission. Dates indicated must be strictly adhered to. Working Drawings: General The Architect/Engineer shall design and estimate so that all applicable codes are met. The A/E and their design teams will be required to attend a 0% pre-design meeting with the Alexandria VA Health Care System personnel to outline the scope of the design project. The A/E should be prepared to walk through the work site, take pictures, ask questions, take measurements, review as built drawings and VA specifications and gather any other pertinent information necessary to fully understand the scope of the design task. The A/E will also be required to make a formal presentation at the 50% and 100% reviews in person. The A/E shall take written minutes of the pre-design meeting and all design reviews, in which they are in attendance, and provide the Alexandria VA Health Care System with them within two (2) working days. The A/E shall establish a construction schedule. The A/E shall prepare a list of equipment and material submittals required by this project as separate specification section in the contract package. In each submission, the A/E shall incorporate all materials, procedures, etc., specified and all revisions according to comments made by either the Health Care System, Regional Safety & Fire Protection Engineer or VA Central Office where applicable. 50% Design Submission (D1) 50% Design is required within thirty (30) calendar days after notice to proceed is issued by Contracting Officer or the COR. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 50% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Project Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a (2) full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR/engineer and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. 100% Design (D2) - Two (2) sets of specifications, drawings and cost estimates are required within fifteen (15) calendar days after notice of acceptance of the 50% design issued by Contracting Officer or the COR. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 100% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Project Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a (2) full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR/engineer and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy of the plans and specifications returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. In accordance with the previous review requirements, with all review Specification consultant shall provide to the COR/engineer specifications, complete comments accounted for and ready for use as final contract documents. Specifications shall include scope of work and phasing schedule requirements assembled with the general construction sections. Final Submission - after completion of all the 100% review comments and corrections, the final contract documents shall be prepared, and submitted within ten (10) calendar days after notice to continue is issued by Contracting Officer or the COR. Submittal letter consultant shall provide a submittal letter stating that the changes and corrections noted on the previous review have all been evaluated and incorporated in the documents submitted for the final submission. List these documents: Provide as a minimum a 700mb recordable disk containing digital drawings and technical specifications and two hard copies. Drawings to be in AutoCAD and PDF format The Combined Specifications to be in Word and PDF Format The most current VA Master Specifications shall be used on this final documentation submission and are available on internet: http://www.cfm.va.gov/TIL/spec.asp A final cost estimate based on revisions made at 100% review and cost estimate of bid items if required. (include cost estimate in narrative) Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. A final set of design calculations (where applicable). A&E Design and AS-BUILTS only: The CD case shall have the full name of the firm, address, contact phone numbers, Project number (station number, year, the number of the project) and Set 1 of CDs if more the one CD is required, on the inside of the CD case only there shall be an index of drawings with page numbers and drawing numbers. The CD face shall contain the same information as the CD case except the index . The CD shall not have anything to unbalance it. All information shall be neatly typed and legible without the aid if any type of magnifying devises. All CAD data and project specifications shall be delivered on Compact Disk(s) (CD) 650MB or greater. All data files shall be organized using the directory structure (path) as outlined in the CAD Standards, Naming Conventions section of this document. All files shall be free of corrupted or unusable data. All CAD data shall be supplied in the latest version of the translation format, DWG. The contractor will be responsible for ensuring that all files shall translate to the VAHS's target CAD system, AutoCAD 2019. The A&E shall ensure a separate layer identified as SQUARE FOOTAGE, with the length, width, and square footage of all mechanical, office, and patient area, corridors, etc. this layer shall have the total of existing renovated space, total of new construction and the total square footage of the entire renovated area. Period of performance: 75 Days Notice to proceed D1 submission NTP +30 R1 Review NTP + 40 D2 submission NTP + 55 R2 Review NTP + 65 Final Submission NTP +75 Note 1: AE site visit is mandatory prior to 50% design submittal. PRE-BID CONFERENCE the A/E is required to attend the pre-bid conference, which will be scheduled by the Alexandria VA Health Care System, contracting and procurement section, prior to the bid opening date for the purpose of answering questions and clarifying the project specifications and drawings with prospective bidders. The project site will also be visited to verify existing field conditions and dimensions. The date and time of this walkthrough will be determined by the CO and COR. There will be no secondary walkthroughs at any other dates or times. Contractor and/or subcontractors shall be responsible for making any clarification requests in writing that arise at the pre-bid walkthrough directed to the VAMC s CO prior to the bidding of the work. There will be a deadline for RFI s 10 days prior to bid close date all inquiries to be directed through the CO. PRE-CONSTRUCTION MEETING the A/E is required to attend the pre-construction meeting for the project which will be scheduled by the Alexandria VA Health Care System for the purpose of answering questions and clarifying the bid documents, etc., with the contractor. The A/E is to provide five (5) complete sets of contract drawings and specifications to the construction contractor at this meeting. The A/E shall take written minutes of the pre-construction meeting and provide the Alexandria VA Health Care System with them within five (5) working days. CONSTRUCTION PERIOD SERVICE REQUIREMENTS 1. Review of submittals Consultant shall review all material submittals, shop drawings and test reports. Reviews shall be completed and submittals returned to the COR/ engineer with fifteen (15) calendar days from receipt of request. 2. Review analysis of change order and costs consultant shall provide prompt response when contacted by resident engineer to review and provide analysis of change orders and costs. Site visits Consultant shall provide site visits for 50% construction completion of construction activities and one (1) final inspection for the project. (Please include price for additional site visits should they be desired by resident engineer.) The architect/engineer will also make a written inspection report within two (2) working days after each site inspection. Weekly Construction Phase Meetings --- Consultant shall be required to attend all weekly construction phase meeting in person or via tele-conferencing to discuss any issues or concerns the VA staff or contractor may have. AE to provide meeting minutes for all weekly calls and drawing reviews. After the final walk through of the project, the A&E will generate a list of any deficiencies identified. This will include any areas the VA identified along with the A&E items. Deficient items listed from final walk through must include a dollar amount associated to have the item correct. This will allow the VA to retain enough money in the construction contract to have these items corrected if the construction contractor fails to correct the items identified. 6. A/E will provide additional services as outlined in Special Provisions (Architect-Engineer Contract) including construction period services, site surveys, as-built drawings, etc. 7. Design to identify any tasks that require extended hours and shall detail the requirements for the general contractor.