C2360-26-020 Pea Gravel 3/8” – 1/2”

Walker County is soliciting sealed bids for the procurement of 3/8” to 1/2” pea gravel, also known as Colorado Rock or TxDOT Grade 8, under solicitation number C2360-26-020. The bid deadline is May 14, 2026, at 10:00 a.m. Central Time, with proposals required to be submitted either by mail or hand delivery to the Walker County Purchasing Office in Huntsville, Texas, or via email to [email hidden], adhering to strict formatting and labeling requirements. The contract, which runs through September 30, 2026, may be extended for up to four additional one-year periods or a single six-month temporary extension under approved conditions, with pricing during renewals subject to justification via CPI or market survey. Delivery is F.O.B. destination to various County locations, including road and bridge precincts in Huntsville and New Waverly, with shipments expected during normal business hours and performance tied to purchase order timelines. The County reserves the right to award based on best value, not solely on lowest cost, though no formal evaluation weighting or scoring methodology is published. Bidders must comply with stringent Texas state mandates, including submission of three mandatory attachments: a Conflict of Interest Questionnaire under Texas Local Government Code Chapter 176, a Certificate of Interested Parties per House Bill 1295, and a House Bill 89 Verification certifying no participation in Israeli boycotts, applicable to entities with ten or more full-time employees and contracts exceeding $100,000. All offers must include a valid EIN or SSN, current certificate of insurance, and a completed pricing schedule with no blank lines. The County does not conduct inspections or testing; contractors bear full responsibility for ensuring material conformity with TxDOT Grade 8 standards and for all workmanship and warranty obligations, which extend for 365 days. Invoicing must be physical, include a valid Walker County purchase order number, and be submitted to the Auditor’s Office via mail or in-person delivery. Payment is processed through the County Auditor’s Office, with no electronic invoicing systems accepted. There are no identified COR, COTR, or PCO contacts; all procurement and performance inquiries should be directed to the Purchasing Department. The contract type is inferred as firm fixed price, with no minimum or maximum quantity guaranteed, and no FAR clauses applied—