Cadwell Sierra Summit with Ultrasound and Arc Essentia EEG

The Defense Health Agency (DHA) intends to award a sole source firm fixed price contract under the authority of FAR 13.106-l(b) for purchases not exceeding the simplified acquisition threshold of $250,000 to Cadwell Laboratories, Inc, 909 North Kellog St, Kennewick, WA 99336 for the Sierra Summit with ultrasound and Arc Essentia EEG. The Neurology clinic requires a new nerve conduction / electromyography (NCS/EMG) machine and electroencephalography (EEG) machine in order to perform the necessary tests as the current equipment is beyond its expected service life and parts can longer be obtained when they break. The space for the equipment is limited which requires the NMUS and EMG to be on the same cart, using the same computer. Vendor shall be an Original Equipment Manufacturer (OEM} authorized maintenance contractor for the proposed equipment/systems such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Cadwell Laboratories, Inc, is the only vendor that holds the 501(k) for the Sierra Summit devices and is the sole manufacturer thereof. The OEM (Cadwell) does not authorize any third-party vendors to conduct maintenance, warranty or service work on any of their products. Service by a third-party vendor will void the OEM warranty. Furthermore, Cadwell is the only vendor that services the proprietary equipment and Cadwell will not provide the equipment support to third party vendors. This notice of intent is not a request for competitive proposals and no solicitation document exists for the requirement; however, if a vendor challenges the basis for this requirement, please submit a capability statement that includes sufficient detail and with convincing evidence that clearly demonstrates the capability to submit a product meeting the minimum requirements specified above. Capability statements shall not exceed 5 (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source procurement. Capability statements are due by 5:00 P.M. EST, 18 July 2023. Capability statements shall be submitted by email ONLY as a Microsoft Word or Adobe PDF attachment to Tyler Hirsch, tyler.j.hirsch2.civ@health.mil. No phone calls will be accepted.