Camera System Replacement and Related Services

The Jefferson County Clerk's Office is soliciting proposals for the replacement of its video surveillance camera system, including installation, configuration, testing, and training services. The project involves replacing approximately 200 cameras, consisting of 50 8-megapixel exterior cameras and 150 4-megapixel interior cameras, along with up to 16 new cable runs. The system must support on-site recording independent of internet connectivity and provide archival capabilities for 50 camera channels on a five-year term, featuring a 30-day rolling event-retention period. Crucially, the solution must comply with Kentucky and federal election record retention laws, specifically supporting a twenty-two-month federal retention period for covered election records. Proposals are due by October 6, 2026, at 3:00pm EST, and will be evaluated based on the best overall value considering qualifications, experience, technical approach, and cost. Full deployment must be completed by the end of the year, with a strict blackout period from October 27 to November 15 during which no systems may be taken offline. Qualified firms must demonstrate experience with comparable networked surveillance systems and provide three public-sector references from the last five years. Required submission documents include a detailed technical approach, a staffing plan, a Vendor Information form, and an IRS Form W-9. The contract includes standard provisions for termination for convenience or cause, indemnification, and non-discrimination.