Campus Vending Services

Umpqua Community College is seeking a qualified firm to serve as the exclusive provider of campus vending machine services under a commission-generating concession agreement. The selected contractor will be responsible for furnishing, installing, stocking, and maintaining snack and beverage vending machines at various campus locations, including the Bonnie Ford Health, Nursing and Science Center, Education Building, Lockwood Building, and other designated areas, at no cost to the college. The contract requires uninterrupted service 365 days a year, with machines restocked at least weekly and deep cleaned quarterly. To promote wellness, at least 30 percent of all product slots must be dedicated to Healthier Options, and all beverages must be dispensed in non-glass containers. The agreement is structured as a revenue-generating contract where the vendor pays commissions to the college, with payments and sales reports due by the 15th of each month. Proposers may also offer a Minimum Annual Guarantee to ensure a baseline financial return. Evaluation of proposals is based on product quality and healthy options, service and operations, financial value to the college, experience, equipment technology, and the implementation plan. Contractors must maintain specific insurance coverages, including Commercial General Liability of 1 million dollars per occurrence and Automobile Liability of 1 million dollars, while ensuring all equipment meets ADA accessibility standards and local City of Roseburg codes. Proposals are due by November 12, 2026, and must be submitted as a single PDF file to the designated college email address.