[CANCELED] Cancelled & Replaced with 470 No 260018099 - FY2026 C2 Internal Connections and MIBS 470 - Plainfield-Guildford Township Public Library

1. Read, print, and follow the RFPs carefully . Request for Proposals FY2026 C2 Internal Connections and MIBS 470 - Plainfield-Guildford Township Public Library is seeking proposals for a project to supply and install network equipment at its eligible location at 1120 Stafford Road, Plainfield, IN 46168. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the Applicant. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . Project Scope - The Applicant seeks eligible equipment as outlined in Appendix A. Equipment shall be new, factory-sealed equipment currently available from the manufacturer; the Applicant will not accept proposals of used, remanufactured, refurbished, B stock, returns, open-box, discontinued, gray market, or equipment in any other condition other than new and factory-sealed with all original manufacturer warranties. PLEASE PRINT RFP FOR COMPLETE PROJECT SCOPE. . Site Visits - A voluntary onsite visit will be held at Plainfield-Guilford Township Public Library at 1120 Stafford Road, Plainfield, IN 46168, 1:30PM EST Wednesday, January 7, 2026. PLEASE PRINT RFP FOR COMPLETE SITE VISIT DETAILS . Questions - The voluntary site visit will be the only opportunity to look at the layout of current equipment and installation. The voluntary site visit will be the only opportunity to ask questions or to receive answers related to this RPF. Respondents choosing not to attend in so doing acknowledge their understanding that they were offered and voluntarily declined the opportunity. Site Visits Alternate Date - Alternate site visit will be scheduled at 1:30 PM EST, Thursday, January 8, 2026. . APPENDIX A - Internal Connections: Below is a reference of the type of equipment and capacities (or their equivalent, or better) to be supplied. Bidders should price separately and clearly indicate any ineligible costs for all services and equipment associated with this RFP. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). For any part numbers that have been updated or replaced by the manufacturer, bidders should offer the most similar current part. . Management of Internal Broadband Services: This list also represents equipment (with any associated licensing) that is projected to be required and managed. Bidders may add other eligible equipment as may be needed for a turnkey, fully-functional managed Wi-Fi network. The Applicant reserves the right to adjust this list prior to finalizing the agreement with the awarded service provider to meet the needs of the organization. The awarded Managed Internal Broadband Services provider will also manage the existing structured cabling, racks, and cabinets as necessary. The library is currently 58,520 square feet. . Bidders should clearly indicate any ineligible costs by line item for all services associated with this RFP. The library currently deploys EnGenius at its location, & will consider EnGenius, Ubiquiti, Aruba, their equivalent, or better. Qty Description 1+/- EWS Wireless Management Controller. 1+/- EWS Wireless Management 24-port PoE Switch. 17+/- EWS 2x2 Access Points, including 3YR & 5YR management licenses. 30+/- Antennas, Connectors, and Related Components necessary. 3000ft +/- Cabling, patch panels, patch cables as recommended by the vendor for cabling runs necessary for the network infrastructure. . The Applicant wishes to purchase the equipment and will consider proposals to purchase this equipment along with managed services from a single vendor, or to purchase the equipment and the managed services separately. While the Applicant is interested in options where vendors could provide a fixed monthly payment with no up-front costs for this service, all options meeting the requirements described in this RFP will be considered. Your proposal should be clear with regard to whether the Applicant will own the equipment at the end of the contract term. Please bid managed services as OPTIONAL. . Proposals should be an offering of new equipment. A vendor wishing to also propose used equipment as a cost-saving alternative must clearly label the proposal as such and fully describe the equipment being proposed within the alternative. the Applicant reserves the right to give preference to proposals for new equipment.
State/local procurement requirements: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The library reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Proposal Delivery - The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should e-mailed to the office of Laura Sutton, Technical Manager, at LSutton@plainfieldlibrary.net by 3PM EST on Wednesday, January 29 ,2026. Emails to the applicant must include Chastity Hinshaw, Consultant, at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260009785/130260/21037257-USAC_FCC_FORM_470_APPLICATION_260009785_CERTIFIED.pdf