[CANCELED] CANELED - FY2026 C2 Internal Connections & BMIC of Existing Cabling 470 - Shenandoah School Corporation

USAC recommends IC, MIBS, and BMIC be listed on all Category 2 470 applications. 1. Read, print out, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules. . FY2026 C2 Internal Connections - Shenandoah School Corporation is seeking proposals for a project to supply and install network equipment at its eligible location at Shenandoah High School, 7354 US 36, Middletown, IN 47356. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The school seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the school. The district requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . Project Scope Internal Connections: Switch Upgrade The school seeks eligible equipment as outlined in Appendix A. Equipment shall be new, factory-sealed equipment currently available from the manufacturer; the school will not accept proposals of used, remanufactured, refurbished, B stock, returns, open-box, discontinued, gray market, or equipment in any other condition other than new and factory-sealed with all original manufacturer warranties. - Installation will be in place of existing equipment, and the requested equipment will be integrated into the existing environment. Each bid should include all labor necessary for staging, installation, testing, and documentation of equipment. Equipment staging will consist of (but not be limited to) ensuring firmware version consistency, configuration loading, and hardware preparation for mounting. Software and firmware version for components will be agreed upon at time of deployment, and configurations will be coordinated with the schools staff. Installation by the selected vendor shall include the removal of the existing equipment and placement of the new equipment. Equipment testing should verify access to internal resources and the Internet. Documentation should include configuration and summary reports of installations. . Project Scope Basic Maintenance of Existing Cabling Shenandoah School Corporation has a rack unit that includes unlabeled and mislabeled cable, and poorly-installed cable. We are seeking separate pricing for time and materials needed to label or correct this cabling. Please include an estimate of hours necessary, the hourly rate, and the equipment that will need to be maintained or replaced. The district requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). The school seeks eligible equipment as outlined in Appendix A, and representative photos of the current cabling environment is listed in pictures 1, 2, and 3, and proposed cabling rack outcome photos are listed in pictures 4, 5, and 6 below. . Contractor will supply pricing for time and materials to supply and install Category 6 [Blue, Yellow, White] Ethernet patch cables from existing data switch ports to existing patch panels in [1] data cabinets (replacing existing patch cables), including necessary time for professional cable management. The contractor shall provide and install all materials, cabling, and labor required to deliver a complete and fully functional Ethernet network, following industry guidelines as well as any federal, state or local regulations regarding cabling. Panduit is the preferred manufacturer for cables; equivalent products will be considered. DUE TO CHARACTER LIMITATIONS OF THE FCC 470, PLEASE PRINT THE RFP FOR COMPLETE BASIC MAINTENANCE OF EXISTING CABLING PROJECT SCOPE. . SITE VISIT - A voluntary site visit will be held at Shenandoah High School, 7354 US 36, Middletown, IN 47356, at 1PM EST, on Wednesday, January 28, 2026. PLEASE PRINT RFP FOR FULL SITE VISIT - QUESTIONS - ALTERNATE SITE VISIT DETAILS . APPENDIX A - Below is a reference of the type of equipment and capacities (or their equivalent) to be supplied. Bidders should price separately and clearly indicate any ineligible costs for all services and equipment associated with this RFP. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). For any part numbers that have been updated or replaced by the manufacturer, bidders should offer the most similar current part. . Qty - Manu - Part Number - Description 4+/- Extreme - 5420M-16MW-32P-4YE - 48 Port Switch 2000ft - Panduit - n/a - Category 6 [Blue, Yellow, White] Ethernet patch cables, as needed 100+/- n/a - n/a - Patch Panels/Racks/Cabinets, as needed 100+/- n/a - n/a - Related Components, as needed for switches, cabling, patch panels, racks, or cabinets
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The school respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the school to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The school reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should be e-mailed to the office of Trent Conyers, Director of Technology at erate@shenandoah.k12.in.us, by NOON on Friday, February 27, 2026. Emails to the school must include Chastity Hinshaw, Consultant, at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260012367/130606/21310969-USAC_FCC_FORM_470_APPLICATION_260012367_CERTIFIED.pdf