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Case Management System (CMS) Software Provider & Implementation

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity involves the supply and implementation of a Case Management System for prime contractors working on State of Alabama Public Defender Office projects. The selected provider will be responsible for deploying the CMS platform, configuring system reporting, and integrating necessary APIs or interoperability layers to maintain consistency across all state-wide offices. The ultimate goal is to deliver a fully functional, interoperable system with standardized reporting capabilities. Managed under NAICS code 513210 for Madison County, Alabama, the contract requires providers to be registered with the Alabama Secretary of State and maintain E-Verify compliance. Interested parties should note the tight turnaround for this opportunity, with a posting date of October 21, 2026, and a response deadline of October 26, 2026.

General Info

Supply and implement Case Management System for Alabama Public Defender Office projects.

Place of Performance

AL, USA

Set-Aside

NONE

Documents

This scope was carved out of SRC0000037299.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Sole Source Madison County implementation DefenderData

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Timeline

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Organization & Contact Information

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AgencyAlabama → Madison County - 1045
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and implements a Case Management System (CMS) for prime contractors on State of Alabama Public Defender Office projects. Deploys a CMS platform, configures system reporting, and integrates interoperability layers or APIs to ensure consistency across state-wide offices. Requires E-Verify compliance and Alabama Secretary of State registration. Delivers a fully functional, interoperable CMS with standardized reporting capabilities.

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Sole Source Madison County implementation DefenderData
Solicitation # SRC0000037299
This sole source solicitation, identified as SRC0000037299, is issued by Madison County, Alabama, for the implementation of DefenderData. The primary objective is the procurement of a Case Management System (CMS) that is compatible with existing systems used by other Public Defender Offices within the state to ensure interoperability, reporting consistency, and operational efficiency. The contract has a total value not to exceed 25,000 dollars and may be renewed annually for up to five years, provided the total cost remains within the specified limit. Price escalations are permitted but are capped at 5 percent of the annual contract cost and require written approval from both parties. The procurement process is managed through the Alabama Buys portal, with a response deadline of October 26, 2026. Award evaluation is based on pricing, including cost realism and price reasonableness, and the state may request proof of professional licenses, insurance certificates, or reseller authorizations. Compliance requirements are stringent, including mandatory registration with the Alabama Secretary of State for foreign entities, E-Verify documentation for employees in Alabama, and certification of state and local tax compliance. The contract is subject to the Quick Quote Standard Boilerplate, which specifies that the state will not indemnify the supplier and that the supplier is considered an independent contractor.

POSTED

about 16 hours ago

DEADLINE

in 4 days
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