Sole Source Madison County implementation DefenderData

This sole source solicitation, identified as SRC0000037299, is issued by Madison County, Alabama, for the implementation of DefenderData. The primary objective is the procurement of a Case Management System (CMS) that is compatible with existing systems used by other Public Defender Offices within the state to ensure interoperability, reporting consistency, and operational efficiency. The contract has a total value not to exceed 25,000 dollars and may be renewed annually for up to five years, provided the total cost remains within the specified limit. Price escalations are permitted but are capped at 5 percent of the annual contract cost and require written approval from both parties. The procurement process is managed through the Alabama Buys portal, with a response deadline of October 26, 2026. Award evaluation is based on pricing, including cost realism and price reasonableness, and the state may request proof of professional licenses, insurance certificates, or reseller authorizations. Compliance requirements are stringent, including mandatory registration with the Alabama Secretary of State for foreign entities, E-Verify documentation for employees in Alabama, and certification of state and local tax compliance. The contract is subject to the Quick Quote Standard Boilerplate, which specifies that the state will not indemnify the supplier and that the supplier is considered an independent contractor.