Caterpillar support for Final Contract Trials

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-12-T-7466, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective 5 JULY 2011. NAICS code 423810 applies. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a Sole Source firm fixed price purchase order to Carter Machinery for USNS MEDGAR EVERS for the following services: 1.0 ABSTRACT: 1.1 This item describes Caterpillar technical support for the review of the Test Memos/Procedures for testing of the Emergency Diesel Generator (EDG) engine, and to provide support to the ship's force during Pre-Week and Final Contract Trials (FCTs). 2.0 REFERENCES/ENCLOSURES: 2.1 References: 2.1.1 Tech Manual T6265-AQ-MMC-010 2.1.2 T-AKE 13 FCT Test Memo Index 2.1.3 AX-13, pt 3_HP and EDG Compressors_rev 3 2.1.4 EL-02 - Emergency Power Generator and Distribution Demonstration (AT Test Memo - Reference) 2.1.5 EL-03 - Blackout Recovery Demonstration (AT Test Memo - Reference) 2.1.6 EL-P03 - Emergency Diesel Generators (AT Checksheet - Reference) 2.2 Enclosures: None. 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION: 3.1 Location: EDG Room 02-73-1 3.2 Quantity: (1ea.) EDG 3.3 Description: Caterpillar Model 3516B, High Displacement Marine Auxiliary Engine, 16-cylinder 60 Vee-16, electronic fuel injectors, 900-1800 rpm. 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/SERVICES: 4.1 Government Furnished Equipment: None. 4.2 Government Furnished Materials: None. 4.3 Government Furnished Services: Testing & Training 5.0 NOTES: 5.1 Performance Period: 5.1.1 01 June 2012 - 17 August 2012 5.1.1.1 Preliminary Condition Report for review of Test Memos due NLT 20 June 2012. 5.1.1.2 OEM Representation will be required onboard the ship for testing and training 11 August 2012 - 17 August 2012. This includes Sea Trials. 5.2 Performance Location: Naval Station Norfolk Pier TBD Norfolk, Virginia 5.3 Provide an access list of all personnel boarding the ship. The list shall include the following: - Persons full name - SSN, or passport #, or naturalization # - Place of birth - Date of birth 5.3.1 MSC N10 Buyer will provide information on processing of clearance requirements. 5.4 Principal Port Engineer contact information: Daniel Escobar, Principal Port Engineer USNS MEDGAR EVERS (T-AKE 13) MSC, Code N43C, Building SP-48 471 East C Street Norfolk, VA 23511 5.5 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area without proper authorization. 6.0 QUALITY ASSURANCE REQUIREMENTS: 6.1 Training completed upon satisfaction of PPE. 7.0 STATEMENT OF WORK: 7.1 Review Test Memos/Procedures: 7.1.1 Caterpillar OEM Representative(s) that are fully experienced with the Caterpillar (OEM) 3516B series engines installed onboard vessels of the T-AKE Class are to review the Test Memos related to the systems/equipment for accuracy and completeness. 7.1.2 Provide a Condition Report of discrepancies within the test Memos to the Port Engineer, along with suggested corrections. 7.2 Provide services of an original equipment manufacturer (OEM) authorized technical representative experienced with Caterpillar (OEM) 3516B series engines installed onboard vessels of the T-AKE Class. 7.3 Point of Contact For OEM Services: Carter Machinery Company Chesapeake Power +1 (555) 000-0000 www.CarterMachinery.com 7.4 The OEM Tech Rep shall: 7.4.1 Travel to Norfolk, VA where the ship will be located. 7.4.2 Assist ship's crew in pre-testing all equipment and systems required prior to the Inspector's arrival. 7.4.3 Provide support for the ship's crew during pre-underway testing for Final Contract Trials in Norfolk, VA. Support will include oversight and testing of EDG Safeties and shutdowns required to demonstrate to U.S. Navy INSURV Board safe operation of the EDG. 7.4.4 Provide a laptop computer and software package that includes all applicable licenses, cables, hardware and case. The laptop computer will be turned over to the ship's Chief Engineer prior to trials. Training will be provided for proper use of laptop. 7.4.5 Provide engine computerized control adjustments if required and make necessary adjustments to the engine control system prior to trials. 7.4.6 Assist in expediting any emergent material needs to support scheduled underway operations. 7.4.7 Provide operational assistance prior to underway period. 7.4.8 Provide other necessary services related to EDG operation during Final Contract Trials. 8.0 GENERAL REQUIREMENTS: None additional. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: +1 (555) 000-0000 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.204-7004 Required Central Contractor Registration. Alternate A; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 01 June 2012 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to contact@example.gov or faxed via +1 (555) 000-0000 Attn: Tommy Hale. Please reference the solicitation number on your quote. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)contact@example.gov and (CONUS West Coast and HI repairs) contact@example.gov. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at contact@example.gov will be appreciated. RAPIDGate is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. +1 (555) 000-0000. RAPIDGate access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate badge is active for the specific facility and performance period in accordance with RAPIDGate User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.