Cavazos Elementary Roofing Improvements

INSTRUCTIONS TO BIDDERS
  INVITATION
Your firm is invited to submit proposals to the Owner, at the Owner's address indicated above, for the work described herein, on or before the deadline indicated above.
INSPECTION OF SITE
The site is also accessible for the inspection after the pre-proposal meeting.  Proposers are encouraged to visit the site and assess existing conditions.
PRE-BID CONFERENCE:  A Pre-Bid Conference meeting has been scheduled for Tuesday, May 27, 2025 @ 10:00 A.M. at ECISD Facilities Department - 1305 E. Schunior, Edinburg, TX

SECURITY BOND
Proposers will be required to provide Proposal Security in the form of a Bid Bond in the amount of 5 percent of the largest possible total proposal, including consideration of alternates, with each proposal. A Bid Bond shall be issued by a Surety acceptable to the Owner and meeting the requirements of General Conditions of the Contract for Construction. Bid Bonds shall be prepared on forms meeting all the requirements of applicable States of Texas statues. Bid Bonds shall be issued on forms acceptable to the Owner and shall include, as a minimum standard, the information, requirements and standard illustrated by AIA Document A310, latest revised edition available. Failure to provide the Bid Bond with the proposal will constitute a non-responsive proposal and the proposal will not be considered.
PROPOSAL WITHDRAWAL
Proposals will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.  NO PROPOSALS MAY BE WITHDRAWN FOR A PERIOD OF 60 DAYS.
DOCUMENTS
Qualified offerors may obtain one (1) set(s) of Drawings and Project Manuals from:  Architect - CG5 Architect, 1314 E 22nd Street, Mission, TX 78572, +1 (555) 000-0000.
Subcontractors may obtain one (1) set of Drawings and Project Manuals from: Architect - CG5 Architect, 1314 E 22nd Street, Mission, TX 78572, +1 (555) 000-0000.
No deposit will be required for a set of Drawings and Project Manuals issued. Partial sets will not be issued.
Complete sets of Construction Documents shall be used in preparing proposals; neither the Owner nor the Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Construction Documents.
The Owner or Architect in making copies of the Construction Documents available on the above terms, does so only for the purpose of obtaining proposals on the work and does not confer a license or grant for any other use.
Complete sets of Drawings and Project Manuals are on file at the following locations and subcontractors may examine them there:
ECISD Facilities and Maintenance Department, 1305 E. Schunior, Edinburg, TX
  A.G.C. PLAN ROOMS, (McAllen, Harlingen, Brownsville)   DODGE REPORTS (Online)   EXAMINATION
Offerors shall carefully examine the Construction Documents and the construction site to familiarize themselves with existing local conditions under which the Work is to be performed.
Extra payments will not be authorized for work that could have been foreseen by careful examination of the site. Submission of a proposal shall constitute acceptance, by the offeror, of existing site conditions as a part of the requirements for this work.
Offerors shall carefully examine the Construction Documents to verify that they agree with the Table of Contents in the Project Manual, the Index of Drawings Sheet on the Drawings, and the Cover Page of all Addenda. Offerors shall be responsible for obtaining any pages or sheets which have been inadvertently left out during the printing process.
All entities providing proposals on any portion of the work contained in the Construction Documents shall ascertain the completeness of the set of documents.   The Construction Documents are printed by an independent vendor and, although the Architect endeavors to check the documents for completeness, the Architect has, in the past, discovered missing or misplace sheets in the drawings and the Specifications.   Each entity receiving a set of Construction Documents shall check the indexes against the sheets or pages contained in the sets.   Should pages or sheets be found to be misplaced or missing, immediately notify the Architect who will give direction as to placement or provide the sheets or pages that are missing.   Failure to notify the Architect means the offeror is providing a proposal based on a complete set of Construction Documents.   INTERPRETATION OF CONSTRUCTION DOCUMENTS
Offerors shall promptly notify the Architect of any ambiguity, inconsistency, or error which they may discover upon examination of the Construction Documents or of the site and local conditions. Do not dimension the drawings. Any dimensions, questions, should be directed to the Project Manager.
Submit all questions regarding clarification or interpretation of Construction Documents to the Office of the Architect:  Charlie Garcia - contact@example.gov and Edinburg CISD Maintenance & Facilities, Roberto S. Gomez – contact@example.gov and Ramon Villalobos - contact@example.gov.

Submit all questions in writing. In the interest of time, requests may be made by telephone, but they must be confirmed in writing the same day. Replies to questions will be issued to all Offerors in the form of an Addenda. General contractor and subcontractors shall submit questions in writing seventy-two (72) hours prior to opening of proposals.
Make requests for interpretations as early as possible so as to allow adequate time to prepare and issue Addenda.
All Offerors shall check with the Architect within seventy-two (72) hours prior to Opening of proposals to secure all Addenda. The Architect will not be responsible for oral clarification.
BASIS OF PROPOSALS
Proposals shall be on a lump sum basis for each and or combined proposal packages and shall include all costs for these projects as described and indicated by the Construction Documents. Basis for proposals shall be on brands, materials, processes, products, persons or organizations, etc.
Proposals shall include all unit price costs and all Alternate costs as indicated by the Construction Documents and Proposal Form.
PROPOSALS
Proposals shall be made on unaltered Proposal Forms furnished by the Architect. No oral, telephone or personal Proposals will be considered. All blank spaces shall be properly filled in by typewriter or manually in ink.
Where so indicated by the makeup of the Proposal Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the written amount shall govern.
Any alteration or erasure to information entered in the blank spaces must be initialed by the signer of the proposal.
Original typed sheets shall be submitted, signed in longhand below the typed name of the person authorized to bind the offeror to a Contract.
Wherever the offeror is a corporation, Proposal must be signed with the legal name of the corporation followed by the name of the State of Incorporation and the legal signature of a person authorized to bind the corporation to a contract.
Failure to submit a proposal on the form requested, or the inclusion of conditions, limitations or previsions, distorting the intent of the Construction Documents, will render the Proposal irregular and subject to rejection.
MANUAL SUBMITTALS
Submit proposal, Security Bond and other required data in an opaque, sealed envelope. Submit proposal at the time and place shown in the Notice for Competitive Sealed Proposals.
Envelopes shall be addressed to the Owner and identified with the Project Name and the name and address of the offeror.
If the Proposal sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “PROPOSAL ENCLOSED” on the face thereof. No envelopes shall be opened until the date and time proposals are to be received.
The District is requesting one (1) original, one (1) copy and one (1) digital copy on a USB drive.
MODIFICATION OR WITHDRAWAL OF PROPOSAL
A Proposal may not be withdrawn or cancelled by the offeror for a period of sixty (60) days following the time and date designated for the receipt of proposals
Prior to the time and date designated for receipt of Proposals, Proposals submitted early may be modified or withdrawn only by notice to the party receiving Proposals at the place and prior to the time designated for receipt of Proposals.
Modification of Proposals shall be in writing over the signature of the offeror or be by telegram; if by telegram, written confirmation over the signature of offeror must have been mailed and postmarked on or before the date and time set for receipt of Proposals; it shall be so worded as not to reveal the amount of the original Proposal.
Withdrawn Proposal may be resubmitted up to the time designated for the receipt of Proposals provided that they are then fully in conformance with these Proposal Instructions.
Security bond shall be in an amount sufficient for the Proposal as modified or resubmitted.
CONSIDERATION OF PROPOSAL
Properly identified Proposals received on time will be considered.
The Owner shall have the right to reject any or all Proposal and in particular to reject a Proposal not accompanied by any required security bond or data required by the Contract Documents or a Proposal in any way incomplete or irregular.
The Owner shall have the right to waive any formality or irregularity in any proposal received.
If the Owner accepts any Alternates, he shall have the right to accept them in any order or combination.
It is the intent of the Owner to award a contract to the offeror submitting the proposal providing the “best value’ to the Owner provided the Proposal has been submitted in accordance with the requirements of the Contract Documents, selection criteria and adopted by the Owner.
LOCATION AND ACCESS TO PREMISES
The project site location: Refer to vicinity map on drawings.
The offeror shall have access to the premises for the purpose of acquainting himself with the conditions, delivering equipment, and performing the work necessary to fulfill the contract. Offeror shall cooperate with the other contractors who may concurrently be working on the premises, integrating his work with that of others, all to the best interest of the total work and its orderly completion. The offeror must schedule with the Architect an agreed upon date and time to access premises. Architect is to submit a list to Roberto S. Gomez, Director of Facilities.
STATE SALES TAX
The Owner will furnish the Contractor proof or Certificate of Exemption upon award of contract.
This Contract is to be performed for an exempt organization as defined by Title 2; Subtitle E; Chapter 150 of the Texas Limited Sales, Excise and Use Tax Act and Section 151.311 of the State Statutes.
Proposer shall not include sales tax in their proposal.
REJECTION
The Owner reserves the right to reject any or all Proposals, and to waive any irregularities or formalities.
PROPOSAL FORM
The undersigned, as bidder(s), declares that the only person or parties interested in this proposal as principals are those named herein, that this proposal is made without collusion with any other person, firm or corporation; that he has carefully examined the Form of Contract, Notice to Bidders, General Conditions, Special Provisions, Measurement and Basis of Payment, specifications and the plans thereon referred to, and has carefully examined the locations, and conditions and classes of materials of the proposed work; and agrees that he will provide all the necessary labor, machinery, tools, and apparatus, and other items incidental to construction, and will do all the work and furnish all the materials called for in the contract and specifications in the manner prescribed therein and according to the requirements of the Architect as therein set forth.
It is understood that the following quantities of work to be done at unit prices are approximate only and are intended principally to serve as guide in evaluating proposals.
It is further agreed that the quantities of work to be done at unit price and materials to be furnished, may be increased or diminished as may be considered necessary, in the opinion of the Architect, to complete the work fully as planned and contemplated, and that all quantities of the work, whether increased or decreased, are to be performed at the unit prices set forth below except as provided for in the specifications.
It is further agreed that lump sum prices may be increased to cover additional work ordered by the Architect, but not shown on the plans or required by the specifications, in accordance with the provisions of the General Conditions. Similarly, they may be decreased to cover deletion of work so ordered.
The 5% proposal security accompanying this proposal shall be returned to the bidder, unless in case of the acceptance of the proposal the bidder shall fail to execute a contract and file a performance bond and payment bond within the ten (10) days after its acceptance, in which case the proposal security shall become the property of the OWNER, and shall be considered as payment for damages due to delay and other inconveniences suffered by the Owner on account of such failure of the bidder, it is understood that the Owner reserves the right to reject any or all proposals.
ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS: David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas - Superintendent of Schools.