CCGA-2524 Window Replacement for Academic Commons North and Jones Buildings

The contract for replacing windows at the College of Coastal Georgia's Academic Commons North and Jones Buildings is a design-bid-build project governed primarily by Georgia state laws, Board of Regents policies, and project-specific specifications, with no incorporation of federal FAR clauses. It involves a lump sum procurement with options for deductive alternates and unit price adjustments, allowing the owner flexibility to modify scope based on budget constraints. The scope includes removal of existing windows, installation of energy-efficient, thermally broken, low-E tempered glass assemblies, and possible reuse or partial replacement of aluminum frames, with detailed specifications outlined in the comprehensive project manual. Bidders are required to submit a notarized bid form, a Statement of Qualifications, and, if awarded, performance and payment bonds, with bid security set at no less than 5%. The project schedule mandates completion within 60 consecutive calendar days after the issuance of a Proceed Order, with detailed construction and submittal schedules to be approved prior to work commencement. The contract emphasizes strict compliance with Georgia statutes, building codes, safety regulations, and environmental laws, including hazardous materials handling and immigration verification through affidavits and certifications. It mandates security screening for personnel working in controlled access areas and requires key personnel to be identified within 15 days of project start. The owner reserves rights to reject any bids, waive informalities, and negotiate if bids exceed budget. Quality assurance involves both owner and contractor responsibilities, with inspections at the project site and possibly at source, and detailed procedures for testing, documentation, and acceptance. The bidding process is formal, with bids due by November 11, 2025, at 2:00 PM, and mandatory pre-bid conference scheduled for October 9, 2025. All submittals, including shop drawings and product data, must be in PDF format and properly labeled, with copies provided to relevant parties. The contract also includes provisions for change orders, scope modifications, and compliance with minority business participation policies, ensuring a comprehensive framework for successful project execution under the specified legal and procedural conditions.