CCTV, IDS, and ACS Maintenance Services for DFAS Indianapolis, IN

The Defense Finance and Accounting Service is soliciting commercial maintenance and on-call support services for Closed-Circuit Television, Intrusion Detection System, and Access Control System infrastructure at its Indianapolis, Indiana facility under solicitation HQ042326QE055, issued as a combined synopsis and solicitation in accordance with FAR Part 12. The contract requires the contractor to deliver comprehensive preventative, corrective, emergency, and government-directed maintenance, including diagnostics, troubleshooting, repairs, system administration, and equipment installation or removal, with strict performance standards including 24/7/365 telephone response within two hours and emergency on-site response within four hours of notification. Services must be performed in compliance with industry-specific equipment standards, including Lenel ACS and Bosch/DMP IDS components, and must include a submitted Preventative Maintenance Plan within 30 days of award. The contract is structured with a base period from July 27, 2026, to July 26, 2027, followed by three one-year optional periods extending through July 26, 2030, with pricing composed of firm-fixed price for recurring preventative maintenance and time-and-materials for emergency and non-emergency repairs, including a $30,000 not-to-exceed ceiling on each T&M repair line item, with materials reimbursed at actual cost without markup. The requirement is set aside for full and open competition under NAICS code 561621 with a $25 million small business size standard, and no specific set-aside is used. Proposals must be submitted electronically via email to Coleman Dieger and Terri Davis no later than 4:00 PM EST on June 19, 2026, and must include completed SAM.gov representations and certifications, an active SAM registration, and four specified attachments: technical certifications and authorizations, a 10-page technical approach, a five-page past performance summary, and a fully completed pricing spreadsheet. Offerors must demonstrate current manufacturer certifications for proposed personnel and provide consent letters from significant subcontractors. Evaluation is conducted in a two-phase process with technical certifications serving as a mandatory pass/fail gate; only quotations rated acceptable will be further evaluated based on an equal-weighted combination of technical approach and past performance, both of which are deemed more important than price. The award will be made on a best-value trade-off basis. The successful contractor must comply with cybersecurity requirements including CMMC Level 1 self-assessment for