Central Iowa VHA Health Care System Surgical Instrument Maintenance and Repair Solicitation

The Central Iowa VA Health Care System is soliciting proposals for surgical instrument maintenance and repair services under solicitation number 36C26326Q0870, a five-year Commercial Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with an estimated ceiling of $320,000 and a minimum guaranteed value of $1,000. The contract requires comprehensive preventative maintenance and repair of individual surgical instruments and instrument trays ranging from one to 612 pieces, including maintenance of rigid instrument containers and their lid gasket vent devices. Services must be performed according to original equipment manufacturer specifications, with off-site repairs permitted only if the contractor provides ISO 13485:2016 certification or a VA-approved equivalent. The work must support a 24/7 surgical processing suite in Des Moines, Iowa, with onsite repairs occurring twice weekly for unscheduled needs and same-day turnaround for critical instrument sets. Routine preventative maintenance must be completed within seven calendar days from pick-up, while urgent repairs require completion within 48 hours of notification. A digital inventory tracking system accessible to the VA is mandatory, along with monthly reporting and evidence of a current quality management program. Technical proposals must demonstrate the ability to perform at least five tray repairs per day, supported by one month of historical daily logs. Offers must be submitted electronically by 5:00 p.m. Central Time on July 24, 2026, directed to Jeffrey.Brown8@va.gov, with specific formatting rules including direct file attachments in Word, PDF, or Excel formats and no zip files or external links. All submissions must include a completed SF-1449 with the Unique Entity Identifier clearly shown, a filled-out FAR 52.212-3 unless certifications are verified via SAM.gov, and any amended forms as required by SF-30. The solicitation applies a Lowest Price Technically Acceptable (LPTA) evaluation process where technical acceptability is a mandatory pass/fail gate based on capability narrative, inventory tracking, quality management proof, and repair capacity. Proposals failing technical requirements are disqualified regardless of price. The contract includes four option years, and the total evaluated price will include all options under FAR 52.217-8. Contractors must comply with multiple FAR and VA-specific clauses, including whistleblower rights, prohibition on confidential agreements, personal identity verification, and electronic payment submission via VAAR