Central Iowa VHA Health Care System Surgical Instrument Maintenance and Repair Solicitation

The Central Iowa VA Health Care System is soliciting offers for surgical instrument maintenance and repair services under Solicitation Number 36C26326Q0870, a Commercial Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a five-year performance period from August 1, 2026, through July 31, 2031, and an optional six-month extension under FAR 52.217-8. The contract supports the Surgical Processing Suite at the Des Moines, Iowa facility and requires preventative maintenance and repair of individual instruments and instrument sets ranging from one to 612 pieces, including rigid instrument containers with functional lid gasket vent devices. Offerors must demonstrate technical acceptability through a capability narrative proving ownership and use of a digital inventory tracking system, a currently active quality management program demonstrated by past repair forms, and the capacity to perform up to five tray repairs or maintenance per day with one month of historical data. Technical acceptability is evaluated as a pass/fail gate under the Lowest Price Technically Acceptable (LPTA) process, with award going to the lowest-priced offer that meets all technical requirements, including the total price of all options combined with the base requirement. The total contract ceiling is $320,000, with a minimum guaranteed value of $1,000 over the five years, and line items specify fixed quantities of 210 critical sets and 740 routine sets annually for the base and each option year. All repairs must align with original equipment manufacturer specifications; off-site repairs require ISO 13485:2016 certification or a VA-equivalent standard, and on-site work must occur twice weekly for unscheduled needs with same-day turnaround for critical sets and a seven-day window for routine maintenance. Offerors must submit proposals electronically to [email hidden] by the August 3, 2026, 5:00 p.m. Central Time deadline, with no faxes or mail accepted, and attachments prohibited from being zipped or linked. Proposals must include Volume I with a completed SF 1449 bearing the Unique Entity Identifier, the FAR 52.212-3 certifications, the Price/Cost Schedule, and any signed amendments. The contractor must ensure all personnel pass a background check and submit required security documentation including OF 306 (typed only), VA