Chapel Retreats for Holloman AFB

The Holloman Air Force Base Chapel is seeking qualified vendors to provide comprehensive retreat services for Airmen and their families under a Total Small Business Set-Aside solicitation numbered A062705, with responses due by May 18, 2026. The requirement calls for hosting 26 day retreats and 14 overnight retreats annually at a facility within 60 miles of Holloman AFB, New Mexico, accommodating up to 40 attendees of all ages per retreat. Services must include lodging (excluding dormitory-style accommodations), meals tailored to food allergies and faith-based dietary needs, at least three daily recreational activities appropriate for all age groups, professional staffing present throughout all hours, and full compliance with occupational safety, health, and accessibility standards. The facility must be handicap-accessible, pass all required health and fire inspections, and provide indoor alternatives for outdoor activities during inclement weather. All retreats are scheduled between 8:00 a.m. and 4:00 p.m. for day events and extend to noon the following day for overnight stays, with no services required on federal holidays. Contractors must submit a detailed Quality Control Plan within ten days of award, approved by the Contracting Officer, outlining staffing procedures, defect identification, corrective actions, and inspection protocols. Monthly activity reports, submitted by the fifth business day of each month on official letterhead and including event dates, attendee counts, and invoice numbers, are mandatory, with strict performance thresholds limiting late reports and service complaints. All records must comply with Air Force Instruction 33-322 on records management, and any Controlled Unclassified Information or Personally Identifiable Information must be marked, safeguarded, and handled per the CUI Registry, DoD Manual 5400.7-R, and Privacy Act guidelines. The contracting office is located at Holloman AFB, NM, and the solicitation is classified under NAICS code 721214 as a total small business set-aside. There is no published contract value or pricing data, as this is a pre-award sources-sought notice. The Contracting Officer’s Representative and Contracting Officer are based at Holloman AFB, with primary point of contact being SrA Jhayde Hyde. No formal FAR clauses, packaging requirements, or FOB terms are applicable, as this is a service-based performance contract executed through a fully defined Performance Work Statement.