This Sources Sought opportunity from Department Of Defense was posted on March 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Charter Buses for AEDC 75th Anniversary

Closed

Charter_Buses_for_75th_AnniversaryFederal

Submission Closed03/20/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 485510

New

SLED

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Full-Size Charter Bus TransportationThis subcontract for Full-Size Charter Bus Transportation involves providing passenger transportation services for prime contractors working on Richmond Public Schools projects. The scope of work includes executing local, regional, and long-distance trips utilizing 55-passenger charter buses that must be equipped with cellular phones or two-way radios to ensure the safe transport of students and staff. Qualified providers must possess at least two years of experience and maintain strict adherence to DOT audit standards. Mandatory requirements include $5 million in automobile liability insurance and a rigorous screening process for drivers, which encompasses both drug testing and criminal background checks. The solicitation was posted on October 8, 2026, with a response deadline of November 19, 2026.

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Ysleta ISD is seeking qualified charter bus companies to provide transportation services on an as-needed basis for school-related activities, including athletic events, educational field trips, UIL events, and extracurricular activities. This informal request for proposal, solicitation number 226012RFP-Informal, allows for multiple awards to be made to vendors on an incremental basis throughout the solicitation period, with proposals accepted until June 30, 2030. Vendors must demonstrate the capacity to manage multiple simultaneous charters and provide equipment that meets specific standards, including working air conditioning, heating, and clean, operating restrooms. Compliance with Federal Motor Carrier Safety Regulations and United States Department of Transportation standards is mandatory. Proposals are evaluated based on a weighted scoring system that prioritizes purchase price (40 points), vendor reputation and quality (25 points), and the extent to which services meet district needs and long-term costs (25 points), with additional points awarded for other relevant factors and past performance with the district. Pricing must be submitted as a not-to-exceed amount across various bus capacities and service types, including hourly, daily, and mileage rates. Required documentation includes a detailed equipment list, an emergency road service contingency plan, and evidence of driver qualifications such as background checks and physical exams. The contract includes strict legal and insurance requirements, including comprehensive general liability and automobile liability coverage of at least 1 million dollars. Vendors must adhere to Texas Government Code, including prohibitions on contracting with certain entities and compliance with the Family Education Rights and Privacy Act. All submissions must be processed through the district's E-bid system, and payments are made via Electronic Funds Transfer generally no earlier than thirty days after receipt of a valid invoice referencing a district purchase order.

Ysleta ISD

POSTED

6 months ago

DEADLINE

in over 3 years

General Info

Agency

Department Of Defense → FA9101 Aedc Pkp Procrmnt Branch

NAICS

485510 - Charter Bus Industry

Place of Performance

COOPERTOWN, TN, 37389, USA

Set-Aside

NONE

Documents

Sources Sought - Charter Buses for AEDC 75th Anniversary

3 pages · sources-sought

High

Technical Requirements for Charter Buses at AEDC

1 page · technical-requirements

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedMar 9

Sources Sought

Notice updatedMar 11

Notice details unchanged. Attachments may have changed.

Response DeadlineMar 20

Deadline has passed

Submission Closed

03/20/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA9101 Aedc Pkp Procrmnt Branch

Contacts1 person available

OfficeARNOLD AFB, TN, 37389-1332, USA

Organization / AgencyDepartment Of Defense → FA9101 Aedc Pkp Procrmnt Branch

Office AddressARNOLD AFB, TN, 37389-1332, USA

Contacts

Leslie McGowan

contact@example.gov

+1 (555) 000-0000

Full Description

SOURCES SOUGHT NOTICE

The Arnold Engineering Development Complex (AEDC) at Arnold AFB in Tennessee (TN) is seeking sources interested and capable of meeting the Government’s requirement for four (4) 56 Passenger Charter Buses, as described in the Introduction paragraph below.

CONTRACTING OFFICE ADDRESS:

AFTC/PZIA (Arnold) Attn: Leslie R. McGowan

100 Kindel Drive Suite A332 Arnold AFB, TN 37389-1332

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTATION / PROPOSAL (RFQ / RFP). THIS SOURCES SOUGHT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION:

This is a Sources Sought Notice to determine the availability and technical capability of small and large businesses to meet the Government’s requirement for four (4) 56 passenger buses to provide transportation in support of base tours to an estimated 4K personnel for the Arnold 75th Anniversary scheduled on Saturday, June 27th, 2026. The charter company must provide drivers with eligibility to access the Air Force installation and buses must have climate control, a PA system and TV screens, be ADA compliant, and have a bathroom. Must be in place by 8 a.m. on June 27th, 2026, and be prepared to run through 5 p.m. See Atch 1 – Technical Requirements. Services are required at AEDC at Arnold AFB located in TN.

The result of this market research will contribute to determining the method of procurement if a requirement materializes. Based on the responses to this Sources Sought Notice/Market Research efforts, the requirement may result in a sole source acquisition, it may be set-aside for small businesses (in full or in art), or may be procured through full and open competition.

Provided below are the anticipated Contract Line Item Numbers (CLINs), Item Descriptions, Unit of Measure (UoM), and Estimated Quantities:

CLIN QTY Item Description

0001 4 Driver and Charter Bus (56 passenger) with climate control, a PA system, TV screens, be ADA compliant, and have functioning bathrooms

NORTH AMERICAN INDSUTRY CLASSIFICATION SYSTEM (NAICS) CODE:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 485510 – Charter Bus Industry. The anticipated Product Service Code (PSC) or this requirement is V222-Transportation/Travel/Relocation-Travel, Lodging, Recruitment: Passenger Motor Charter.

Submission Details:

Responses should include:

Company Information: Name, address, telephone number point of contact names, an e-mail address.
Business size. State whether your firm is a large business, small business, small disadvantaged business (SDB), 8(a)-certified small business, historically underutilized business zone (HUBZone) small business, veteran-owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or woman-owned small business (WOSB) based upon NAICS code.
Commercial and Government Entity (CAGE) Code.
SAM.gov Unique Entity ID (UEI).
Provide any feedback regarding Attachment 1 – Technical Requirements.
Contract vehicles that would be available to the Government for the procurement of the product, to include ENCORE II, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)
Interested businesses should submit brief capabilities as it relates to supporting the above requirement.
To assist with budgetary estimates, please provide a total estimated price to meet this contemplated acquisition.

The vendor’s response to this Sources Sought shall be electronically submitted to the Contract Specialist, Leslie R. McGowan, via email, and the Contracting Officer, Ms. Leslie R. McGowan:

- Emails: leslie.mcgowan@us.af.mil
- Email Subject Line Reference: Sources Sought – Charter Buses for AEDC 75th Anniversary

Response Date: 20 March 2026, 10:00 AM Central Standard Time

DO NOT SUBMIT CLASSIFIED MATERIAL.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from release outside the Government and technical team.

Attachment(s):