CHILLED WATER INSULATION
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Coast Guard’s Surface Forces Logistics Center is seeking quotations for a Firm Fixed Price Purchase Order to provide chilled water insulation services aboard the USCGC 175’ MMA Ida Lewis during its upcoming drydock availability, with the work required to be completed within a 2.5-month period tentatively running from July 13 to September 1, 2026, and the vessel scheduled for delivery by October 21, 2026. The procurement is structured as a combined synopsis/solicitation under FAR 12.6 and falls under Simplified Acquisition Procedures, with awards being made on a Best Value basis considering technical compliance, schedule adherence, and price. All quotes must include engineer-approved drawings referenced in the Statement of Work and be submitted electronically to Shellby Hammond at Shellby.M.Hammond@uscg.mil no later than July 14, 2026, with the solicitation number clearly stated in the email subject line. This is a Total Small Business Set-Aside with a NAICS code of 336611, and vendors must possess a Unique Entity ID and CAGE Code. The work involves insulating all chilled water piping, pumps, chillers, and associated components using approved materials such as closed-cell foam elastomer (Armacell or K-Flex) per standards like ASTM C533, C547, and MIL-I-2781, with installation subject to rigorous inspection and acceptance by the Coast Guard Yard in Baltimore, MD. Payment will be made via Net 30 through the Integrated Payment Portal (IPP) upon Government acceptance, with no down payments or advanced funding allowed; vendors assume full financial risk until acceptance. Invoicing must include the CG Purchase Order number, vendor invoice number, CAGE code, item number, description, unit and extended prices, and any shipping costs over $100 must be accompanied by a separate freight invoice. Vendors must comply with multiple FAR clauses including prohibitions on Kaspersky Lab products, covered telecommunications equipment, and supply chain security disclosures, and must be registered in the Joint Certification Program to access controlled drawings. Site visits require coordination with James O’Connell, and all work must conform to OSHA, ISO 9001, and ISO 14001 standards, with immediate reporting of safety or environmental incidents required. No formal packaging, marking, or FOB terms are specified, but the contractor bears all costs and
General Info
Agency
NAICS
Place of Performance
Curtis Bay, MD, 21226, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested and a separate written solicitation will not be issued.
Solicitation number 2126406Y61A5897003 applies and is used as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, dated 22 May 2024. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.
The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order. No down payments or advanced payments will be made to the awarded vendor. Vendor shall ensure they can secure funding for this order until delivered and received by the US Coast Guard. Payment will be made by Government Purchase order (Net 30) and the vendor shall assume financial responsibility until the order is accepted and received by US Coast Guard. Payment of the work is authorized to be submitted as work is completed but must be approved by the Contracting Officer First.
Basis for Award: This solicitation is based on FAR 13 – Simplified Acquisition Procedures and quotes will be reviewed and awarded on a Best Value basis per the solicitation. Past performance will only be reviewed for “responsibility” basis per FAR 9.1. The evaluation criteria for the quote’s will be who meets all the technical requirements, who meets our deadlines and price.
All quotes must include the drawings approved by a professional engineer that are stated in the Statement of Work in order to be considered. Drawings will then be reviewed by U. S. Coast Guard Yard Structural and Safety departments to ensure it meets our needs.
All quotes shall be emailed to Shellby Scotton via Shellby.M.Hammond@uscg.mil and shall be received no later than July 14, 2026 at 1200 (Eastern). All emailed quotes shall have 2126406Y61A5897003 in the subject of the email.
If a Site Visit is required in order to bid, please email JAMES O'CONNELL via James.S.O'Connell@uscg.mil in order to schedule.
Vendor Information:
Entity Name
Entity Unique Entity ID
Entity Address
Entity POC
Entity Phone Number
POC Email Address
Vendor shall provide:
Line 1: 175' Ida Lewis, WI-011 Chilled Water Insulation Contract Services
DESCRIPTION: WI-011 CHILLED WATER INSULATION IAW SOW. The objective of this procurement is to establish a well-insulated system outlined by James O’Connell that would be installed on board USCGC 175’ MMA IDA LEWIS during a Drydock Availability by production forces at United States Coast Guard Yard. Vessel is due to be delivered by 21st October 2026.
Unit of Issue: 1 CS
Line Total:
Estimated Performance Date:
*All Work must be completed in accordance with the attached Statement of Work for the order.
*Access to some drawings may be Export-Controlled and require any recipient to be registered in the Joint Certification Program (JCP) through DLA to receive the drawing. *
*Period of Performance: 2.5 months (start and stop time calculated). Actual dates determined by Ship Superintendent and Yard POC*
Place of Performance:
U.S. COAST GUARD YARD
2401 HAWKINS POINT ROAD
BALTIMORE, MD 21226
Invoicing In IPP
It is a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.
All invoices must contain the following information: CG Purchase Order number, vendor’s invoice number, cage number, PO item number, description of supplies or services, unit prices and extended totals (INVOICES FOR PURCHASE ORDERS AWARDED BY SURFACE FORCE LOGISTICS CENTER, BALTIMORE ARE TO BE SUMITTED AS NON PO IN IPP). Shipping costs will be indicated as a separate line item on the invoice (if applicable). Shipping cost $100 or more must be accompanied by a separate freight invoice when submitting an invoice(s) for payment (if applicable).
To submit an invoice, vendor must have access to www.ipp.gov. To gain access please indicate if you don’t have an account So the issuing office can establish one for you.
FAR Clauses
This order is subject to but is not limited to the following Federal Acquisition Regulations:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
52.204-26 Covered Telecommunications Equipment or Services-Representation.
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.