CHJCF_HVAC Systems MRO_8-11-26

The Ohio Department of Youth Services has issued a Request for Quote (RFQ) for HVAC systems maintenance, repair, and operations (MRO) at the Cuyahoga Hills Juvenile Correctional Facility. The contract period is estimated to run from August 31, 2026, through June 30, 2027. The scope of work is comprehensive, requiring certified and licensed technicians to provide preventative maintenance, seasonal maintenance, and unscheduled repairs for a wide array of systems, including HVAC, refrigeration, boilers, hydronic systems, steam heat exchangers, and Building Automation Systems (BAS). All services must be performed during normal business hours, Monday through Friday, and must strictly adhere to facility security protocols, including background checks, tool control, and the use of facility escorts. The award will be granted to the most responsive and responsible bidder offering the lowest quote for the entire bid. Pricing must not exceed the rates pre-negotiated on Statewide Contract MAC038. Offerors are required to provide a detailed cost proposal through the OhioBuys platform, including quotes for minimum preventative maintenance visits, a not-to-exceed allowance for parts and consumables, and annual blocks of 100 hours each for both standard-rate and emergency-rate labor across various technician classifications. Key deliverables include detailed service logs documenting technician arrival and departure times, work completed, and system recommendations, as well as detailed invoices that provide a breakdown of labor hours and parts. A mandatory site visit is scheduled for September 10, 2026, with the final response deadline set for September 18, 2026.